Rockford Sun

Village of Pecatonica Public Works Committee met May 5.

Here are the minutes provided by the committee:

1. Call to Order - The meeting was called to order by Committee Chairman Tom Gipe at 6:00 pm on Monday, May 5, 2025.

2. The Pledge of Allegiance to the American Flag was recited.

3. Roll call – Chairman Tom Gipe and Trustee Bill Determan were present.

Also, in attendance -Village President Collin Hardy, Village Engineer Jason Stoll, Village Clerk Darla Stram, Trustee Heather Squires, Trustee Kim Gipe, and Administrative Assistant Nikki Thompson

4. Additions or Corrections to the Agenda – None

5. Approve the Agenda -

A motion was made by Trustee Determan and seconded by Trustee Gipe to approve the agenda. No discussion. A roll call vote was taken. Motion approved 2-0-1.

6. Public Comment – None

7. Approve April 7, 2025, Public Works Committee Meeting Minutes -

A motion was made by Trustee Determan and seconded by Trustee Gipe to approve the April 7, 2025, minutes. No discussion. A roll call vote was taken. Motion approved 2-0-1.

8. Update on Well #3 –

Jason Stoll provided update. The new valve should be here next week and following up on door adjustments.

9. Pecatonica Streets 2025 Discussion –

Jason Stoll discussed estimates for the cost of the project. $800,000 was budgeted for 2025. Estimate is $690,000. There was a discussion to include a basic sidewalk near the school as an alternative. Nick Berry and Jason Stoll will approach school regarding the project. A motion was made by Trustee Determan and seconded by Trustee Gipe to go to full board to add sidewalk as an alternate. A roll call vote was taken. Motion approved 2-0-1.

10. Fehr Graham General Engineering Services Agreement –

A motion was made by Trustee Gipe and seconded by Trustee Determan to send Fehr Graham contract to full board for a vote. Discussed rate structure and the contract will be resubmitted. A roll call vote was taken. Motion approved 2-0-1.

11. Fehr Graham Streets 2025 Proposal –

A motion was made by Trustee Gipe and seconded by Trustee Determan to send to full board for approval of Fehr Graham Streets 2025 Proposal engineering services not to exceed $31,000. A roll call vote was taken. Motion was approved 2-0-1.

12. Public Works Report – None

13. Engineer’s Report – Jason Stoll discussed lead service line replacements and scheduling a walkthrough.

14. Executive Session - None

15. Action on Items Arising out of Executive Session - None

16. Next Meeting is Monday, June 2, 2025, at 6:00 pm

17. Adjournment

A motion was made by Trustee Determan and seconded by Trustee Gipe to adjourn the meeting. No Discussion. Meeting adjourned at 6:37 pm.

https://www.villageofpecatonica.com/wp-content/uploads/2025/06/Public-Works-5-5-2025.pdf