Rockford Sun

Belvidere Community Unit School District 100 Board of Education met July 21.

Here is the agenda provided by the board:

A. Call Regular Meeting of the Board of Education to Order

1. Call to Order

B. Closed Executive Session of the Board of Education from Section 2 of the Open Meetings Act

1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body - 5 ILCS 120/2(c)(1)

2. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees - 5 ILCS 120/2(c)(2)

3. The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired - 5 ILCS 120/2(c)(5)

4. Student disciplinary cases. 5 ILCS 120/2(c)(9)

5. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent - ILCS 120/2(c)(11)

C. Reconvene in Open Session

1. Call to Order

2. Meeting Norms & Board Protocols

3. Approval of the Agenda

D. District Celebrations

1. Sarah J. Ames Mural

During the Heritage Days celebration, the Boone County Arts Council dedicated its newest down-town mural that honored the life and legacy of Sarah J. Ames, who became chief deputy sheriff of Boone County in 1891, and considered to be a ground-breaking figure in Boone County's history.

The mural is located at 109 N State Street and was created by our very own Everest Satellite High School Principal, Mike LaScola.

2. Board Shout Outs

Description: The following people have been nominated by their peers for going above and beyond in District 100! Thank you all so much for continuing to send in your shout outs to recognize our outstanding staff here in D100.

• Melissa Reyes, CO - Melissa Reyes has been awesome to work with on some of these hiring scenarios. She is still reaching out to different companies and trying to find me an EL

Candidate and I was just on a call with her about a Careers teacher and she went and pulled his file and reviewed it right then and gave me an answer. I appreciate her timeliness and how thorough she is. Finally, I feel almost helpless with trying to find an EL Teacher, like I can't pull one out of this air, but she is continuing to work on it! Submitted by Jim Friesema

3. Board Celebrations

E. Board of Education Committee Reports

1. Business Services - July 1

July 1, 2025 Business Services Committee Meeting

2. Policy and Personnel - July 17

3. First Reading of Policy 2:80 Board Member Oath and Conduct

4. First Reading of Policy 2:130 Board-Superintendent Relationship

5. First Reading of Policy 3:50 Administrative Personnel Other Than the Superintendent

6. First Reading of Policy 7:40 Nonpublic School Students, Including Parochial and Home-Schooled Students Part-Time Attendance

7. First Reading of Policy 7:90 Release During School Hours

8. First Reading of Policy 7:140 Search and Seizure

9. First Reading of Policy 7:325 Student Fundraising Activities

10. First Reading of Policy 8:80 Gifts to the District

F. Hearing of Visitors

1. Public Comment - Limit to THREE (3) Minutes of Speaking

G. Consent Action Items

1. Approval of Consent Agenda Items

2. Minutes

6-16-2025 Minutes

3. Personnel Report

Background: Policy 5.30 requires the Superintendent to make hiring recommendations to the Board of Education. Policy 5.200 requires the Superintendent to make dismissal recommendations to the Board of Education.

4. Financial Reports

Policy 4.10 requires the Superintendent or designee to supply monthly financial reports. Included in this report are year-to-date and month-to-date revenue and expenditure reports, fund balance report, investment report, and grant payments.

5. Bills

Background: Policy 4.50 requires the Superintendent or designee to supply monthly due and payable bills. Included in this report are:

• Board Payables BOE MONTHLY PAYABLES

• Paid Since Last Meeting PAID SINCE LAST BOARD

6. Excess Property Disposal - Band (SMS)

Policy 4:80 requires the Board of Education to approve the disposal of District Property. South Middle School seeks approval to dispose of band instruments and equipment that are no longer functional and beyond repair.

Recommendation to the Board to approve.

7. Excess Property Disposal - Athletics BHS

Policy 4:80 requires the Board of Education to approve the disposal of District Property. Belvidere High School seeks approval to dispose of athletic equipment and property that are no longer used.

Recommendation to the Board to approve.

8. Excess Property Disposal - Social Studies Curriculum (BNHS) Policy 4:80 requires the Board of Education to approve the disposal of District Property. Belvidere North High School seeks approval to dispose of social studies resources that are no longer supported or used for instruction.

Recommendation to the Board to approve.

9. School Improvement Plans

The State (ISBE) has requested updates to the School Improvement Plans that were submitted by the schools that have received a Summative Designation of Targeted or Comprehensive. All of these plans have previously been approved by the School Board. We are seeking approval on the revised plans.

Administration recommends approval of the SI Plans.

10. Ballot for the Executive Board of Subregion, IL, Northwestern Illinois Association

District 100 is a member of the Northwestern Illinois Association (NIA), which is a special education cooperative providing services to multiple schools in approximately 10 countries in northern Illinois.

We use NIA for Occupational Therapy, Physical Therapy, Orientation and Mobility, Audiology, Vision, and Hearing Services.

As members of the cooperative, District 100 is asked to approve the subregion ballot for NIA's board elections.

The Superintendent recommends the approval of the subregion ballot for NIA's board elections for the District Administrator and Member-At-Large listed.

11. Destruction of Closed Session Recordings

Policy 2:220 requires the Superintendent or designee to destroy audio recordings of closed meetings older than 18 months provided the board has approved (1) their destruction, and (2) there are minutes of the particular closed meeting.

Destruction of closed session recordings to be destroyed include the following:

• July 2023 - December 2023

Approve the destruction of the listed closed session recordings

12. Executive Session Minutes to be Released to the Public Policy 2:220 requires at least semi-annually in an open meeting, the Board: (1) reviews minutes from closed meetings that are currently unavailable for public release, and (2) decides which, if any, no longer require confidential treatment and are available for public inspection.

Approve the recommendation from Attorney Dauksas regarding the release of listed Executive Session Minutes.

13. Overnight Field Trip Request

Background: Policy 6:240 requires student activities involving travel in which the trip will require an overnight stay to receive Board approval, at a minimum of one month, prior to the field trip. Included in this report are such activities.

Superintendent Recommendation: Approve attached requests.

• October 29 - November 1, 2025, Belvidere High School FFA to Indianapolis, IN

Approve Overnight Field Trip

14. Request for Fundraisers

Background: Policy 8:80 requires individuals to obtain a pre acceptance commitment from the Board of Education for any fundraising attempt identifying the District or any school as a beneficiary if the gifts will exceed $1000. Below are such fundraising activities seeking a pre-acceptance commitment.

• Belvidere High School Music - Dave's Coffee Cake

• Belvidere High School FFA - Plant Sale

• Belvidere High School FFA - Sponsorship

H. Roll Call Action Items

1. Belvidere Education Support Team Agreement 2025-2028 The Belvidere Education Support Team and the District Team comprised of administrators and members of the Board met over a course of several months to arrive at a tentative agreement. Topics included New Personnel, Evaluations, Professional Development, Normal Workdays, Enhancements and Longevity, and Compensation. The new contract is attached.

Approve the three-year contract for the Belvidere Education Support Team. (BEST)

2. Designation of Individual to Prepare Tentative Budget FY26

Approval of the Resolution identifying Ms. Armstrong, CFO/COO & Treasurer, as the individual designated to prepare the tentative budget for FY26.

3. Cell Phone & Electronic Device Use Policy

Our strategic plan goal two specifically looks at the importance and impact of the learning environment on student achievement and well being. The rise in student cell phone and electronic device use during the school day is impacting attention, engagement, and social emotional well-being in classrooms across the country. As educators, it's critical that we examine how these devices affect learning environments and relationships—and develop a clear, consistent approach that puts student success first.

Over the last six weeks, a research study team of administrators, staff, parents, and students from all school levels worked together to create a Cell Phone/Electronic Device Use policy. The policy was formed by research, and feedback from staff, parents, students and the community to align with our values, and is responsive to the real challenges and opportunities technology presents in our schools.

Core Principles of the Policy:

Consistency Across Classrooms and Schools

• Expectations are not determined at the individual classroom level. This removes pressure from staff, increases fairness, and ensures clear enforcement.

Developmentally Appropriate Guidelines

• Rules vary by level (elementary, middle, high) and consider differences in environment (e.g., hallways, lunchrooms).

Focus on Student Wellness

• The policy centers on supporting student attention, social emotional development, and relationships—and helps students build healthy digital habits.

The administration recommends the Board approve this policy for the start of the 25-26 school year.

4. Bilingual Handbook

The purpose of the Multilingual Handbook is to offer guidance and provide a centralized location of tools and resources that support educators working with multilingual learners.

Board approval of Bilingual Handbook

I. Board Discussion

1. Facilities Master Plan Discussion

Nexus will present an updated overview of D100's facilities planning and budgeting work. The goal is confirm and fine-tune the scope and cost of upcoming projects, making sure they reflect today's construction market and support the district's long-term goals. Since the original estimates were based on 2023 data, the Nexus team has adjusted and moved toward a more comprehensive budgeting approach that looks at the full picture.

The presentation also introduces a planning tool, Facility Improvement Measure Summary (FIMSum), that helps prioritize projects, align them with discount needs, and support financial decision-making. The work is being organized in phases, starting with infrastructure and safety improvements, with future phases focused more in educational programming. Importantly, the first phase is expected to move forward without any increase in taxes.

The plan included a clear timeline for community input, board decisions, and construction, with transparency and alignment at the center of the process.

2. Upcoming Contract Renewals & Reports

Submitted By: Dr. Schug

Description: Linked here is a list of annual reports and contracts.

Administration is working to add contracts in excess of $25,000 to this list for regular review by the board.

Below are contracts in excess of $25,000 that will possibly need future approval that are being reviewed for the list as well.

• Capital Expenditures

• Curriculum Renewals

• Content Filtration Renewal

• Microsoft Renewal

• ClassLink Integration

• iStation Renewal

• Elevation Renewal

• Learning A-Z

J. Administration Reports

1. Superintendent Comments

2. Strategic Plan Updates

Each month the administration will provide a review of the District's progress to achieve the goals of the strategic plan. Each goal is aligned to a committee, and at each meeting of each committee, the progress on that goal will be shared with the committee for feedback and reflections.

• Goal 1: Academic Achievement and Growth - Educational Services Committee

• Goal 2: Learning Environment - Educational Services Committee

• Goal 3: Family and Community Partnerships - Parent Teacher Advisory Committee

• Goal 4: Policy and Personnel - Premier Workforce

• Goal 5: Operational Resources - Business Services and Long Term Facilities Planning

This monthly presentation, the District's scorecard, and the Schools'

Scorecard provide key updates about the school district's progress to implement the strategic plan.

Strategic Plan End-of-Year Summary

School District 100 has been diligently implementing the strategies of our strategic plan throughout the year, making significant progress toward achieving the goals in all five key areas. The administration

has provided monthly presentations with ongoing updates and a link to our scorecard, which tracks our overall progress.

Now that we have concluded the 2024-2025 school year, the administration prepared the attached comprehensive summary detailing the progress we've made over the entire academic year. We are incredibly proud of the hard work and dedication of our staff, and the remarkable progress our students have achieved.

3. Rebranding Update

4. School Activity Reports

5. Department Highlights

6. FOIA Log

7. A Look Ahead to Upcoming Board Meeting & Events

• Board Retreat - July 22

• Business Services Committee Meeting - August 4

• Boone County Fair Booth - August 6-9

• Educational Services Committee Meeting - August 6

• Policy & Personnel Committee Meeting - August 14

• Regular Meeting of the Board of Education - August 18

• Potential Special Meeting of the Board of Education - September 4

• Parent Teacher Advisory Committee Meeting - September 12

• Regular Meeting of the Board of Education - September 15

• Potential Special Meeting of the Board of Education - October 2

• Regular Meeting of the Board of Education - October 20

• Potential Special Meeting of the Board of Education - November 6

• Regular Meeting of the Board of Education - November 17

• Potential Special Meeting of the Board of Education - December 4

• Regular Meeting of the Board of Education - December 15

• Regular Meeting of the Board of Education - January 20

• Potential Special Meeting of the Board of Education - February 5

• Regular Meeting of the Board of Education - February 17

• Potential Special Meeting of the Board of Education - March 5

• Regular Meeting of the Board of Education - March 16

• Potential Special Meeting of the Board of Education - April 2

• Regular Meeting of the Board of Education - April 20

• Potential Special Meeting of the Board of Education - May 7

• Regular Meeting of the Board of Education - May 18

• Potential Special Meeting of the Board of Education - June 4

• Regular Meeting of the Board of Education - June 15

K. Closed Executive Session of the Board of Education from Section 2 of the Open Meetings Act

1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body - 5 ILCS 120/2(c)(1)

L. Adjournment

1. Motion to Adjourn

https://district100.community.highbond.com/portal/