Rockford Sun

Village of Pecatonica Committee of the Whole met Aug. 5.

Here are the minutes provided by the committee:

1. Call to Order – The meeting called to order by Village President Collin Hardy at 6:00 p.m.

2. Moment of Silence.

3. Pledge of Allegiance.

4. Roll call -. Trustees Bill Determan, Tanya Wurtzel, James Green, and Heather Squires were present. Trustee Kim Gipe joined the Meeting at 6:17pm and Trustee Tom Gipe was absent.

Also present: Village President Collin Hardy, Village Attorney Dave Kurlinkus, Village Treasurer Jordan Hartman, Police Chief Matt Summers, Village Clerk Darla Stram, Village Engineer Jason Stoll, and Public Works Director Nick Berry.

5. Establishment of a Quorum.

6. Additions/Corrections to the Agenda- None

7. Approval of Agenda- A motion was made by Trustee Determan and seconded by Trustee Squires to approve the agenda. No discussion. A roll call vote was taken. All Trustees present voted yes. Motion approved 4-0-2.

8 Call to the Public – None

Agenda Items

A. Village President’s Items

1. Discussion on Special Use Permit at 219 Main Street- Neil Ritter Planning and Zoning Commissioner Discussed the Special Use Permit that was Discussed at the Recent Meeting and informed the Board That the Planning and Zoning Board Approved to send this to the Board for Approval. Discussion.

2. Discussion Regarding 602 Jackson request to combine Parcels 09-28-177-003, 09-28-177-004 and 09- 28-177-006- Neil Ritter Planning and Zoning Commissioner Discussed the Request to Combine the Parcels listed that was Discussed at the Recent Meeting and informed the Board That the Planning and Zoning Board Approved to send this to the Board for Approval. Discussion.

3. Discuss Proposal from Clark Baird Smith LLP Regarding Potential Sick Time Donation Bank President Hardy Discussed the Proposal and the Cost Involved in Preparing a Policy. Discussion.

B. Legal (Attorney Kurlinkus)

1. Discussion on Right of Construction Ordinance- Discussed need for ordinance regarding new construction.

C. Finance (Liaison Determan)

1. Liaison Report – Trustee Determan Discussed the Audit Process and Informed the Board That We Will Soon Begin Work on the Tax Levy That Is Due the End of the Year.

D. Public Safety (Liaison Squires)

1. Liaison Report- None.

2. Police Department Monthly Report (Matt Summers) – Reviewed his report.

3. Discuss Possible Changes to our PSN Contract- Chief Summers discussed the changes needed to PSN contract.

E. Public Works (Liaison Tom Gipe)

1. Liaison Report – None.

2. Public Works Monthly Report (Nick Berry) – Reviewed his monthly report.

3. Engineer’s Report – No formal report. Extended warranties are now expired at Well 3.

4. Discussion for Fehr Graham to Advertise for Bid Pecatonica Street 2025 Project- Bid opening on August 21st at Village Hall.

F. Economic Development (Chairman Kim Gipe)

1. Next meeting: Tuesday, August 12, 2025, at 6:00 p.m.

2. Chairman’s Report- Chairman Kim Gipe informed the Board that they will be discussing the resignation of one of their committee members at the next committee meeting and options to fill the spot. She went over the Labor Day Events and stated that she is working with German American State Bank on them sponsoring the Bounce House Games for the day.

G. Executive Session – None.

H. Action Arising out of Executive Session – None.

I. Adjournment - A motion was made by Trustee Determan and seconded by Trustee Kim Gipe to adjourn the meeting. No discussion. All in favor. The meeting was adjourned at 6:44 p.m.

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