Rockford Sun

City of Carlyle City Council met Aug. 25.

Here are the minutes provided by the council:

The Carlyle City Council was called to order by Mayor Judy Smith at 7:00 p.m. at the Case Halstead Library, 550 6th Street, Carlyle, IL.

The meeting opened with the Pledge of Allegiance.

Aldermen present were Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, Jeff Taylor, Mike Jansen, and Bruce Hilmes. Alderman John Hodapp was absent.

City employees present were City Administrator Brad Myers, Chief of Police Mark Pingsterhaus, City Treasurer Chad Holthaus, and City Clerk Rita Jurgensmeyer.

Others present were Matt Wilson, Corey Johnson, and Michelle Scott.

Mayor Judy Smith asked for a motion to amend the agenda to add personnel to the executive session. Alderman Tammy Peters made the motion and Alderman Jeff Taylor seconded the motion and it was unanimously approved by roll call vote. Aye: Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, Jeff Taylor, Mike Jansen, and Bruce Hilmes. Nay: none.

Alderman Jeff Taylor made a motion to approve the August 11, 2025, minutes. Alderman Scott Diekemper seconded the motion and it was unanimously approved by roll call vote. Aye: Jim McClaren, Jeremy Weh, Scott Diekemper, Jeff Taylor, Mike Jansen, Bruce Hilmes, and Tammy Peters. Nay: none.

Alderman Jeremy Weh made a motion to pay the claims against the city. The motion was seconded by Alderman Jeff Taylor and it was unanimously approved by roll call vote. Aye: Scott Diekemper, Jeremy Weh, Jeff Taylor, Mike Jansen, Bruce Hilmes, Jim McClaren, Tammy Peters, and Jim McClaren. Nay: none.

Alderman Jeremy Weh made a motion to approve the transfers from Fund 1 General Fund to Fund 3 Street and Alley for $50,000.00, Fund 4 Police for $80,000.00, and Fund 14 Hotel/Motel for $10,000.00, for a total of $140,000.00. Alderman Jeff Taylor seconded the motion and it was unanimously approved by roll call vote. Aye: Jeremy Weh, Jeff Taylor, Mike Jansen, Bruce Hilmes, Tammy Peters, Jim McClaren, and Scott Diekemper. Nay: none.

Alderman Jeremy Weh made a motion to approve the Treasurer’s Report. Alderman Jeff Taylor seconded the motion and it was unanimously approved by roll call vote. Aye: Jeff Taylor, Mike Jansen, Bruce Hilmes, Tammy Peters, Jim McClaren, Scott Diekemper, and Jeremy Weh. Nay: none.

Mayor Judy Smith reported that the oil and chipping were done. They finished today and they will start collecting the excess rock in the next day or two.

Mayor Judy Smith reminded everyone that September 5th and 6th is the street fair. Anyone that would like to volunteer can call Kayla at city hall. Any businesses that would like to donate or do a sponsorship can call Kayla at city hall. There will be a raffle this year. There will be a huge wheelbarrow from Tractor Supply and Lakeside Liquor is going to fill it up with liquor. Napa is giving a couple buckets of car care essentials and O’Reilly is putting something together. Wal-Mart has donated volunteers for both days. She gave Aaron Silver, the Wal-Mart manager, credit. Since he has moved to this store he has gone above and beyond to help with any kind of community function.

City Administrator Brad Myers added on to the oil and chip comment from Mayor Smith. He said that this year was as close to flawless as possible. There was some oil and chip leftover, so they did the road by the lagoons.

City Administrator Brad Myers also reminded the council that they are manning the beer stand and to let Kayla know when they are available to work.

City Administrator Brad Myers said that Michelle Scott has applied for a loan through the revolving loan fund in the amount of $100,000.00. It will be discussed in executive session. After executive session the council will vote to approve the loan.

City Administrator Brad Myers said that the water rate increase was brought to the Water Committee earlier this evening. A rate survey was done by Illinois Rural Water Association. The current ordinance only allows increases up until January 2024 and it was not done. In January 2025 it was not done. Illinois Rural Water suggested that the consumption rates that are charged now are $2.89 per 1,000 gallons be raised $.51 to $3.40 per 1,000 gallons. Also, a $.51 increase for out-of-town water customers. The rate will go from $3.61 per 1,000 gallons to $4.12 per 1,000 gallons. The only other change recommended was to convert the sewer billing from every 2,000 gallon to every 1,000 gallons. City Administrator Brad Myers said he estimated the increase would be approximately $5.00 for a family of four. This was suggested because this year the funding is adequate. In the future years it will not be with increases in maintenance for the water plant. Also, for the sewer distribution, all the ARPA money has been used and it is now entirely funds from the sewer department. If sewer lining and replacing mains are going to continue more revenue is needed. Alderman Jeff Taylor asked if the sewer lagoons were good for now. City Administrator Brad Myers said they are good for now but within the next ten years a sewer plant will need to be built. If the city wants to get an IEPA loan, money will not be loaned unless the city is financially sound. Before a loan is given, they will dictate what the sewer rates should be.

At 7:13 p.m. Alderman Jeff Taylor made a motion to go into executive session to discuss 5ILCS 120/2 (c)(7) The sale or purchase of securities, investments, or investment contracts, and personnel. Alderman Jim McClaren seconded the motion and it was unanimously approved by roll call vote. Aye: Mike Jansen, Bruce Hilmes, Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, and Jeff Taylor. Nay: none. 

At 7:40 p.m. the council returned to regular session. 

Alderman Jeff Taylor made a motion to approve the revolving loan fund application for $100,000.00 to Michelle Scott. City Administrator Brad Myers said it is a 10-year loan and it will be used for equipment. Alderman Scott Diekemper seconded the motion and it was unanimously approved by roll call vote. Aye: Tammy Peters, Jim McClaren, Scott Diekemper, Jeremy Weh, Jeff Taylor, Mike Jansen, and Bruce Hilmes. Nay: none. 

At 7:41 p.m. Alderman Jeremy Weh made a motion to adjourn. Alderman Jim McClaren seconded the motion and it was unanimously approved by roll call vote. Aye: Jim McClaren, Scott Diekemper, Jeremy Weh, Jeff Taylor, Mike Jansen, Bruce Hilmes, and Tammy Peters. Nay: none.

https://go.boarddocs.com/il/carlyle/Board.nsf/Public#