Rockford Sun

City of Rockford Finance & Personnel Committee met Oct. 14.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Information Only Change Order: CW Excavation & Hauling Package 1 to DPI Construction, Inc., of Pecatonica, Illinois.

Original Amount: $69,717.34

Change Order: $36,723.73

Amended Amount: $106,441.07

Contaminated soil discovered during culvert cleaning required proper disposal, and additional rip rap was needed at the Chesterfield Avenue box culvert to prevent channel scouring.

III. COMMITTEE REPORTS

A. Approval of vouchers in the amount of $23,032,579.82.

B. Approval of an Agreement between the City of Rockford and Union Pacific Railroad for Rockford Complete Streets Revitalization (Walnut Street Railroad Crossing Improvements Preliminary Engineering) in the amount of $35,000.00.

C. Approval of an Intergovernmental Agreement (IGA) between the City of Rockford and Winnebago County for Multi Use Path (MUP) Reconstruction 2025 in the amount of $18,200.00. The funding sources are the 1% Infrastructure Sales Tax and Winnebago County funds.

IV. RESOLUTIONS

A. Award of Bid: Multi Use Path (MUP) Reconstruction 2025 (Bid No. 925-PW 108) to Everlast Blacktop, of Elgin, Illinois in the amount of $577,006.49. The contract duration is through November 21, 2025. The funding source is the 1% Infrastructure Sales Tax.

B. Award of Bid: 2025 Concrete Channel Repair Package (Bid No. 925-PW-107) to N-Trak Group, of Loves Park, Illinois in the amount of $59,999.99. The contract duration is through November 28, 2025. The funding source is the CIP General Fund.

C. Award of Bid: City Wide Streetscape Preservation - 2025 (Bid No. 925-PW-105) to O'Brien Civil Works, of Mount Morris, Illinois in the amount of $50,000.00. The contract duration is through November 14, 2025. The funding source is the 1% Infrastructure Sales Tax.

D. Award of Bid: North Main Street Handrail Replacement (Bid No. 825-PW-104) to DPI Construction, of Pecatonica, Illinois in the amount of $586,392.35. The contract duration is through May 8, 2026. The funding source is the 1% Infrastructure Sales Tax.

E. Award of Engineering Agreement: Alpine Road & Newburg Road Intersection Improvements (Phase 1 Engineering) to Alfred Benesch & Company, of Chicago, Illinois in the amount of $498,000.00. The contract duration is 2026-2027. The funding source is Motor Fuel Tax (MFT) Funds.

F. Resolution approving appropriation of Motor Fuel Tax (MFT) funds for Improvement under the Illinois Highway Code - Alpine Road & Newburg Road Intersection Improvements - Phase 1 Engineering (25-00680-00-SP) in the amount of $600,000.00.

G. Award of Engineering Agreement: City-Wide Pavement Condition Inventory to Applied Pavement Technology, of Urbana, Illinois in the amount of $326,764.00. The contract duration is through June 2026. The funding source is the 1% Infrastructure Sales Tax.

H. Award of Engineering Agreement: Harrison Avenue Bridge Repairs to HR Green Inc., of McHenry, Illinois in the amount of $131,113.00. The contract duration is 12 months. The funding source is the 1% Infrastructure Sales Tax.

I. Award of Engineering Agreement: State and Mulford Sidewalks and Crosswalks to Arc Design Resources, of Loves Park, Illinois in the amount of $101,200.00. The contract duration is through 2026. The funding source is TIF Funds.

J. Award of Bid: Elks Club Demolition Package (Bid No. 625-CD-068) to Northern Illinois Service, of Rockford, Illinois in the amount of $233,108.00. The properties included are 221 North Main Street (PIN: 11-23-310-002), 210 West Jefferson Street (PIN: 11-23-310-001), and 222 North Wyman Street (PIN: 11-23- 310-003). The contract duration is through completion of the demolition project. The funding source is American Rescue Plan Act (ARPA) Funds.

K. Approval and Acceptance of the Illinois Association of Community Action Agencies (IACAA) DHS Employment Barrier Reduction Fund (EBRF) Award in the amount of $172,500.00. The grant does not require a cost match. The grant term is from signature date to June 30, 2026. The funds will be used to cover expenses for homelessness prevention, utilities, transportation/gas, uniforms, tools or equipment, and similarly purposed expenses.

L. Award of Bid: Janitorial Services (Bid No. 225-PW-022) to Crystal Image Cleaning, Inc., of Freeport, Illinois in the annual amount of $167,484.00. The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Property Operating Budget.

M. Revised Award of Bid: Gasoline / Diesel Fuel and Related Items (Bid No. 725- PW-094) to Smith Energy, of Rockford, Illinois and Petroleum Traders, of Fort Wayne, Indiana in the estimated annual amount of $1,800,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Equipment Fund Operating Budget (charged out to departments based on usage).

N. Award of Joint Purchase Contract: Rock Salt/Bulk Road Salt to Minerals of America, of Overland Park, Kansas in the estimated amount of $1,103,328.00 (based on unit pricing). The contract duration is one (1) year. The funding source is the Street Department Operating Budget.

O. Award of Joint Purchase Contract: Forestry Aerial Bucket Trucks to Lakeside International, of Rockford, Illinois in the amount of $629,820.00. This is a one time purchase. The funding source is Capital Lease Funds.

P. Award of Joint Purchasing Contract: Aerial Bucket Service Truck to Morrow Brothers Ford, Inc., of Greenfield, Illinois in the amount of $180,887.00. This is a one-time purchase. The funding source is Capital Lease Funds.

Q. Award of RFP: Emergency Medical Services (EMS) Billing (RFP No. 825-FD 102) to EMS Management & Consultants, Inc., of Winston-Salem, North Carolina in the annual amount of $380,000.00. The contract duration is one (1) year with four (4) possible one-year extension options. The funding source is the Fire Department Operating Budget.

R. Award of Non-Competitive Contract: Cellebrite Guardian Pro User Subscription to Cellebrite Inc., of Vienna, Virginia in the amount of $70,150.00. The contract duration is a 3-year term. The funding source is the Police Department Intel Unit Budget.

V. ADJOURNMENT

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