Rockford Sun

Rockford Village Public Works Committee met July 2.

Here is the minutes as provided by the committee:

Chairman Fridly called the regular meeting of the Public Works Committee to order at 6:30 pm. Members present: Mayor Adams, Dan Barber, Kevin Bunge, Scott Fridly, Cory Magnus, Jodi May and Don Self

Also present: Atty. Szeto (7:06 pm)

Motion by Mrs. May, second by Mr. Magnus to waive the reading of and approve the minutes of June 18, 2018. All ayes. Motion approved 3-0.

Public Comment

Kaycee Chadwick, attorney for Ambassador Homes, spoke with the Committee in reference to several lots (Lots 110,114, 115 and 127) in Freedlund Subdivision that they purchased from the previous developer that have issues with their water service and hydrant valves. Ms. Chadwick stated that the lots were zoned R2 originally for duplexes and they are now zoned R1 and the water service pipes need to be abandoned. Ms. Chadwick stated that in order to properly abandon the water services, it may involve digging up some existing driveways. Mr. Barber advised that Ambassador Homes would like to pour a sidewalk on Friday (7-6-18) for Lot 127 and that the hydrant valve is in the way and can’t be moved. Mr. Barber recommended granting a variance for this particular lot and that Mr. Fridly could request a consensus at the Village Board meeting on July 3, 2018 to waive section 53.21(B)(1) in order for Ambassador Homes to pour the sidewalk. Ms. Chadwick stated that the other lots may have similar issues and that Ambassador Homes is looking for direction from the Village. Ms. Chadwick said that a decision didn’t need to be made today concerning Lots 110,114 and 115. Mr. Fridly recommended that Ambassador Homes cut it at the driveway because this could come back at the Village in the future. The Committee will discuss this further at the next meeting and make a decision about what to do in reference to the remaining lots.

Village Engineer – Kevin Bunge

Village Engineer Kevin Bunge gave his report. A copy of his report is on file with the Village Clerk’s office.

Mr. Bunge discussed the ITEP Rockton Road rec path with the Committee and went over the old numbers versus the new numbers. Mr. Bunge stated that IDOT wants the commitment of $179,108 now. Mr. Fridly inquired when IDOT will need the funding for the project. Mr. Barber stated that some of the money for the funds have been paid out already so the Village budgeted $30,000 for the 2018-2019 fiscal year. Atty. Szeto stated that the Village appropriated $30,000 because $100,000 was previously appropriated and spent on engineering for the project. Atty. Szeto stated that the new numbers submitted by IDOT shows that they wanting an additional $41,000 appropriated, but he would like clarification on this. Mr. Bunge added that the numbers from IDOT are inflated numbers and that the project shouldn’t cost that much. Mayor Adams stated that this probably wouldn’t even come out of this year’s budget and that it could be appropriated for in the 2019-2020 fiscal year. Mr. Bunge added that he will know the actual cost of the project in September 2018. Mr. Fridly asked Atty. Szeto what the Village needs to do and Atty. Szeto stated that the appropriations ordinance may need to be amended and that he will look into this further.

Mayor - Dale Adams

Mayor Adams advised the Committee that he spoke with IDOT in reference to the lot in the 100 block of N. Blackhawk and that they can get the lot prepped and ready for paving if the Village decides to purchase the lot in the amount of $22,000.

Water, Sewer, & Garbage – Scott Fridly

Mr. Fridly stated that the GIS field collection (not to exceed $28,000) is up for approval at the Village Board meeting on July 3, 2018. Mr. Fridly said that this will be paid for out of water and sewer. The Committee was okay with this.

Mr. Fridly discussed the rust in the water on the south side of the Village. Mr. Fridly said that the iron levels went from.3 to 1.3 in Well #10 and that it is currently shut down. Mr. Fridly stated that Well #10 will be cleaned out on July 9th and that this should take care of the issue.

Mr. Barber advised the Committee that he hired a part-time Water Clerk Assistant that she will be starting on July 9, 2018. Mrs. May questioned why a part-time Water Clerk Assistant was hired when they had previously discussed holding off until September. Mr. Barber stated that he spoke with Mayor Adams and that he gave him the go ahead to conduct interviews and hire someone. Mr. Magnus stated that he would like a written job description at the next meeting and they would discuss this further. Mrs. May stated that she would like Mr. Barber to hold off on hiring someone for that position at this time.

Mr. Barber stated that the resident at the corner of Bridge and E. Russell Streets was requesting curb to be installed at his residence because he has had issues with standing water on his property. Mayor Adams advised that area is getting redone next year.

Mr. Fridly stated that Ordinance 2018-19: An Ordinance Amending Section 53.28 of the Code of Ordinances of the Village of Rockton, Winnebago County, Illinois Regarding Automated Metering Infrastructure Opt-Out is up for approval at the Village Board meeting on July 3, 2018. Mr. Fridly stated that they are looking at charging $30 for those who wish to opt-out and have their meters manually read. The Committee was okay with this.

Mr. Fridly discussed the blanket purchase orders for water/sewer that are up for approval at the Village Board meeting on July 3, 2018. The Committee was okay with this.

Streets and Walks – Cory Magnus

Mr. Magnus discussed the blanket purchase orders for streets that are up for approval at the Village Board meeting on July 3, 2018. The Committee was okay with this.

Buildings and Parks – Jodi May

Motion by Mrs. May to approve the emergency pump repair at the pool for McGilvra Electric in the amount of $744.49, second by Mr. Magnus. Roll call. All ayes. Motion approved 3-0.

Mrs. May discussed the purchase requisition for Burris Equipment for a Smithco groomer in the amount of $2,743 plus shipping that is up for approval at the Village Board meeting on July 3, 2018. The Committee was okay with this.

Mrs. May discussed waiving the formal bid process for the post frame building for the Public Works department and the construction of the building in the amount of $71,952 by Haase Builders. Mr. Magnus commented that he thought that there should be an additional man door and asked Mr. Barber to speak with Chief Wilson at the fire department about this. This is up for approval at the Village Board meeting on July 3, 2018. The Committee was okay with this.

Mrs. May discussed the blanket purchase order for Buildings/Grounds and Parks and Recreation Department that are up for approval at the Village Board meeting on July 3, 2018. The Committee was okay with this.

Public Works – Dan Barber

None.

Parks & Recreation Director – Don Self

Mr. Self stated that Brian Elmer has looked at the heater five times at the pool and that it will work for one day and stop working. Mr. Self said that he would like to get someone else to look at it besides Brian because he received a written quote for a new heater and it would cost $58,000 to replace it.

Any Other Business Allowed By Law

None.

Adjourn

Motion by Mrs. May, second by Mr. Magnus to adjourn at 8:20 pm.

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