Rockford Sun

Village of Roscoe Committee of the Whole met May 7.

Here is the minutes provided by the committee:

I. CALLTOORDER

The Committee of the Whole meeting was called to order by Administrator Sanders on Tuesday, May 7 ,2019 at 7:28P.M.

2. ROLL CALL

Present: Trustees Petty, Mallicoat, Keene, Plock, Dunn and Gustafson

3. APPRoVAL ()I- }'IINUI'ES

3.1 Approval of March 19,2019 COTW Minutcs. Administrator Sanders entertained a motion to approve the minutes. Trustee Mallicoat made the motion; seconded by Trustee Petty. Voice Call Vote: All Ayes present, No Nays heard. Motion Passed 6-0-0

4. PUBLIC COMMENT (Limited to 3 minutes per speaker)

None

5. NEW BUSINESS

5.1 Informational Presentation by Zach Meiborg, Meiborg Inc. regarding potential relocation of an existing business to the Village of Roscoe. Zach Meiborg introduced himself and his company to the Board. Meiborg is a family owned business founded in 1981. Today the business which is located in Rockford operates with 135 trucks,400 trailers a class 8 repair shops. In 2018 they produced $35mm in revenue and provided jobs for almost 200 people. They are looking to expand and potentially move their business to Roscoe. There are huge expenses that will come along with a project of this scope. Mr. Meiborg is interested in the land that sits on McCurry Road and l-90. He would like to develop it into an industrial park where he can grow his trucking company and bring in other distributers and warehouses that can generate more tax revenue for the Village. He is asking for a l0 year partial abatement of the taxes, of 80%. He is looking to invest 22mrn into this site to turn it into a trucking hub.

5.2 Discussion and Recommendation to the Board for approval of registration for the IIlinois Municipal League's Newly Elected Officials Workshop, Wednesday June 12, 2019, for a cost of $65 per person. Trustee Dunn and Trustee Keene would like to attend this workshop. Administrator Sanders entertained a motion to approve and move to the Board. Trustee Petty made the motion; seconded by Trustee Keene. Trustee Mallicoat Keene, Dunn, Petty, Plock and Gustafson - Yes.

Motion Passed 6-0-0

5.3 Discussion and Recommendation to the Board for approval of revisions to Section 35.32 of the Village Code of Ordinance (Responsible Bidders). Trustee Petty made a motion to layover seconded by Trustee Keene. Roll Call Vote: Trustees Dunn, Mallicoat, Keene, Petty and Plock - Yes. Trustee Gustafson - No.

Motion Passed 5-l-0

5.4 Discussion and Recommendation to the Board to amend section 30.04 (B) the Village of Roscoe Code of Ordinances regarding Trustee absences at Village Board meetings. This amendment would strike a section that currently dictates that Trustees can be docked compensation for meeting absences of more than two per calendar year. The request is to strike section 30.04 and allow elected officials to receive full compensation throughout their tenure and remove the Village's ability to dock them any pay. This is only a policy change not a change in current law. Trustee Mallicoat made a motion to send to Board. Trustee Dunn seconded the motion. Roll Call Vote: Trustees Dum, Mallicoat, Gustafson, Plock, Keene and Petty - Yes. 

Motion Passed 6-0-0

5,5 Discussion and Recommendation to the Board for approval of renewing annual service agreement with Legion Service Provider, LLC for performance of municipal mowing services. This is the company that would be used for code enforcement mowing on a per instance basis. The average fee is $55-$75 per mow. Administrator Sanders entertained a motion to send to Board for final approval. Trustee Mallicoat made the motion. Seconded by Trustee Petty. Roll Call Vote: Trustees Dunn, Mallicoat, Plock, Keene, Petty and Gustafson - Yes. 

Motion Passed 6-0-0

5.6 Discussion and Recommendation to the Board for approval of a Special Event Permit for the Hawkes Pointe 411' of July Parade. Administrator Sander made the new Trustees aware that anytime a special event will impact the streets in the Village. it has to be voted on by Trustees. Trustee Mallicoat made the motion to send to Board. It was seconded by Trustee Petty. Roll Call Vote: Trustees Petty, Mallicoat, Keene, Dunn, Gustafson and Plock. 

Motion Passed 6-0-0

5.7 Discussion and Recommendation to the Board for the renewal of the service agreement with Illinois Fiber Resources Group (IFiber) for data transport services. This service is administered through Northern Illinois University in DeKalb. It connects our internet and is also our direct line to the City of Rockford and Winnebago County. Our five year agreement has elapsed. Administrator Sanders has requested that the Village lT Director look into comparable costs of other companies. He did however recently find out that it may not be a very easy switch due to the Village having other programs that connect to IFiber. Trustee Petty Made a motion to move to the Board; seconded by Trustee Mallicoat. Roll Call Vote: Trustees Plock, Gustafson, Petty, Keene, Mallicoat and Dunn - Yes. 

Motion Passed 6-0-0

There is a request from at least one resident at Fry and Donald Dr.in Roscoe that the stop Sign which is located on that 3 legged intersection be removed. The reason that the issue is coming before the Board is that the sign was place there per Ordinance and can only be removed by Board approval. After careful analysis of the streets and area by our Village Engineer, it was determined that the sign could be removed without causing safety issues. There was originally a daycare in the area that is no longer open. Trustee Mallicoat suggested a Yield sign be put in its place. Administrator Sanders requested a motion to send to the Board, replacing the Stop Sign with a Yield Sign. Trustee Mallicoat made the motion; seconded by Trustee Keene. Roll Call Vote: Trustees Mallicoat, Petty, Gustafson, Plock, Dunn and Keene - Yes. 

Motion Passed 6-0-0

Discussion and Recommendation to the Board for approval of a Special Event Permit for the VFW Memorial Day Parade. This is an annual event that ends with a 2lgun salute at the cemetery. There has been some discussion regarding eliminating the parade portion of the event due to lack of attendance. Administrator Sanders entertained a motion to move to the Board. Trustee Mallicoat made the motion; seconded by Trustee Petty. Roll Call Vote: Trustees, Mallicoat, Petty, Dunn, Plock, Gustafson and Keene - Yes. 

Motion Passed 6-0-0

Administrator Sanders suggested that the Board start considering how much Village involvement they want in community events.

6. OLD BUSINESS 

None

7. PUBLIC COMMENT 

None

8. EXECUTM SESSION (If necessary) None

9. ADJOURNMENT

Scott Sanders entertained a motion to adjourn at 8:58P.M. Trustee Mallicoat made the motion; seconded by Trustee Petty. Voice Call Vote: All Ayes Present - No Nays heard. 

Motion approved 6-0-0

https://www.villageofroscoe.com/wp-content/uploads/2019/05/COTW-Minutes-05-07-1905222019061545.pdf