Rockford Sun

Village of Cherry Valley Committee of the Whole met June 24.

Here is the minutes provided by the committee:

MEMBERS: VILLAGE PRESIDENT: JIM E. CLAEYSSEN

VILLAGE TRUSTEES: STEPHEN APPELL       SALLY HOLLEMBEAK

                                    NANCY BELT               JEFF O’HARA

                                    JEFF FUSTIN               DAVID SCHROEDER

Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:00 PM.

Roll call was taken by Deputy Village Clerk Heather Riley:

STEPHEN APPELL PRESENT           SALLY HOLLEMBEAK PRESENT

NANCY BELT PRESENT                   JEFF O’HARA PRESENT

JEFF FUSTIN PRESENT                   DAVID SCHROEDER PRESENT

JIM CLAEYSSEN PRESENT

Also present: Public Works Director Chuck Freeman, Chief Robert Swank, Sheri Kosmos C.E.S, Attorney Jim Stevens, Attorney Roxanne Sosnowski, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA: President Jim Claeyssen stated that he would like to Change the Order of Business and move the Personnel and Compensation Report before the Ordinance Report so that Attorney Sosnowski doesn’t have to sit through the entirety of the committee meeting. Trustee Hollembeak moved to adopt the June 24, 2019 Agenda with the Change in the Order of Business. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MINUTES – June 10, 2019

Trustee Schroeder moved to approve the June 10, 2019 Committee of the Whole Meeting Minutes. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS:

1. Chief Swank updated the committee regarding the Multi-jurisdictional Boone County SWAT team. Chief Swank stated that Chief Woody of the Belvidere Police Department reached out to him to confirm that he was still interested. Chief Woody informed Chief Swank that it would be Boone County, Belvidere, Cherry Valley, and potentially Loves Park who would be participating. Chief Swank also reported that Winnebago County is interested in training with this new SWAT team. Two officers have already submitted letters to the Chief stating they are interested in being a part of this task force. The Chief stated that there is money budgeted for this item in his budget this fiscal year for training purposes. Chief Swank asked the committee for permission to move forward with this item. Trustee Hollembeak moved to take this item to the Village Board to review the agreement once it is ready. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.

NEW BUSINESS:

1. Health Insurance report was places on file.

2. After lengthy discussion was had regarding the interpretation of the vacation schedule that is in the Personnel Polices Manual, Trustee Hollembeak stated that she would like to see an example added to the Employee Personnel Manual. Trustee Hollembeak moved to send to the Village Board for approval for clarification, in the form of a Resolution, in the Employee Personnel Policy Manual. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.

Attorney Roxanne Sosnowski left the Committee of the Whole Meeting at 7:55 PM.

Trustee Hollembeak states PERSONNEL BENEFITS & COMPENSATION PASSES.

ORDINANCE – CHAIRMAN TRUSTEE NANCY BELT. CHAIRMAN’S REPORT:

UNFINISHED BUSINESS:

1. After some discussion regarding changes to Chapter 82 – Zoning as it relates to R1, R2

and R3 Accessory Uses Trustee Fustin asked to bring this item back to the July 8, 2019 Committee of the Whole Meeting after Attorney Stevens, Trustee Belt, and himself review the ordinance that Attorney Stevens drafted.

NEW BUSINESS:

Trustee Belt stated ORDINANCE PASSES

PUBLIC WORKS – CHAIRMAN TRUSTEE STEPHEN APPELL.

ENGINEER’S REPORT:

1. Project Updates by Sheri Kosmos: Baumann Park Project –

• Paving has been completed

• Parking lot stripped

• Ramps are to be completed Tuesday June 25th

UNFINISHED BUSINESS:

1. Civil Engineer Sheri Kosmos informed the committee of CES Inc’s findings regarding the drainage concerns on Clayton Street. Sheri Kosmos stated that of the three options they reviewed, the recommendation she has for the committee is to install a storm lift station that will allow the area of concern to drain into a new inlet and have the water pumped into the existing storm sewer along Clayton Street. Sheri Kosmos did state the there are some concerns; this option will need continuous maintenance as well generating costs for the electric to run the pumping station. Sheri Kosmos stated that the connection point for the main pipe would be only two feet deep and at the depth there is the potential of the pipe freezing. The committee asked that Sheri Kosmos and CES Inc. take another look at potential options and to bring this item back to the July 8, 2019 Committee of the Whole Meeting.

2. Trustee Fustin stated that he wanted to bring the invoice for Elite Building & Remodeling to the committee to discuss how the all of the buildings were to match and the large barn does not match the other two structures like it was supposed to. After committee discussion the committee consensus was to pay the invoice, Public Works will correct the building and in the future have the Public Works Director review and approve all work before releasing the contractor and approving the final invoice.

3. After some discussion Trustee Hollembeak moved to authorize CES Inc to work up the necessary easement documents for the Kregel Drive / Southeast Community Park Drainage Project for review. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.

4. Village President Jim Claeyssen stated that Phase I & II Environmental Study came back clean from the testing done by Testing Service Corporation. Trustee Appell moved to authorize Attorney Sosnowski to move forward with the process of closing on the School’s property. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.

NEW BUSINESS:

1. Trustee Appell moved to send to the Village Board for approval to hire Tree Care Enterprises, Rockford Illinois to remove two cottonwood trees near the pavilion in Baumann Park at a cost of $5,330.00 from line item 5170 Streets. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.

Trustee Hollembeak left the table at 8:33 PM

2. TrusteeAppellmovedtosendtotheVillageBoardforapprovaloftheDesignEngineering Agreement for the S. Ulster Street Drainage Project with CES Inc. for an amount not to exceed $7,500.00 from line item 5095 Capital Improvements. Village President Jim Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.

Trustee Hollembeak returned to the table at 8:30 PM

3. Trustee Appell moved to send to the Village Board for approval of the Construction Engineering Agreement for the 2019 Street maintenance Project with CES Inc for an amount not to exceed $32,000.00 from line item 5095 Capital Improvements. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.

4. Trustee Schroeder moved to send to the Village Board for approval to authorize Village President Jim Claeyssen to discuss renewing a three-year contract with Dynegy Energy for an Electrical Aggregation Program ending in September of 2022. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.

5. Trustee Appell moved to send to the Village Board to approve the preventative maintenance testing and analysis of the well pump equipment for Well sites 1,2,3, and 5 from Layne Christenson Company at a cost of $11,136.20 from line item 5130 Water. Trustee Schroeder seconded. All “Aye;” None opposed. Motion carried by voice vote.

Trustee Fustin stated that he wants to be sure that we are getting at least three quotes from contractors. Trustee Appell stated that in most cases, yes that is what should be done, but in the case of preventive maintenance for things like the Village’s Wells, Trustee Appell would like to stick to vendors/companies that have worked on it from the time it was installed to be sure that the work is consistent.

DIRECTOR’S REPORT:

• Pavilion Installations – Structure is completed by the Baseball diamond.

• 212 E. State Street tuckpointing will not be completed before the 4th of July like originally anticipated due to the rainy weather. Anticipated completion date is the week after the 4th of July. CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT: Next Recreation meeting will be Wednesday June 26, 2019.

Stephen Appell stated PUBLIC WORKS PASSES

ADJOURNMENT:

Trustee Hollembeak moved that the meeting be adjourned at 8:54 PM. Trustee Appell seconded. All “Aye;” None opposed. Motion carried by voice vote.

http://www.cherryvalley.org/images/committee-of-the-whole/2019/cow%20minutes%2006-24-2019.pdf