Rockford Sun

Village of Rockton Village Board met June 4.

Here is the minutes provided by the board:

Mayor Adams called the meeting to order at 7:00 pm.

Present were: Mayor Adams, Mr. Fridly, Mrs. Honkamp, Mr. Magnus, Mrs. May, Mr. Peterson and Atty. Aaron Szeto

Also present: Mr. Barber, Chief Dickson and Richard Peterson

Absent: Mr. Winters

APPROVAL OF MINUTES

Motion by Mr. Fridly, second by Mr. Peterson, to waive the reading of the May 21, 2019 Village Board meeting minutes. All ayes. Motion approved 5-0.

Motion by Mr. Fridly, second by Mr. Peterson, to approve the May 21, 2019 Village Board meeting minutes. All ayes. Motion approved 5-0.

AMENDMENTS TO THE AGENDA

Mr. Peterson stated that he would like to add a consensus for a $5,000 donation to the Rockton Lions Club for OSD. Motion by Mr. Peterson to approve the amendments to the agenda, second by Mrs. May. All ayes. Motion approved 5-0.

PUBLIC COMMENT

None.

MAYOR ADAMS

None.

VILLAGE ATTORNEY

None.

ZONING

None.

PUBLIC SAFETY AND LEGAL – MR. WINTERS

None.

ADMINISTRATION – MRS. HONKAMP

None.

WATER, SEWER, AND GARBAGE – MR. FRIDLY

Motion by Mr. Fridly to approve the emergency repair of the water alarm system replacement by Gasvoda and Associates Inc. in the amount of $4,680, second by Mr. Peterson. Roll call. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to waive the bid process for the chemical pumps and scales, second by Mr. Peterson. Roll call. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to approve the purchase requisition for USA Bluebook for chemical pumps and scales in the amount of $14,429.05, second by Mrs. May. Mr. Fridly stated that Mr. Barber obtained three quotes and USA Bluebook was the lowest quote. Mr. Barber stated that this was for three pumps and four scales at three different wells. Roll call. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to waive the bid process for a John Deere 50G mini excavator, second by Mrs. May. Mr. Fridly stated that he would like to waive the bid process because they have had several manufacturers bring their equipment out and try them before they decided which one best fit the needs of the Village. Roll call. Ayes: Mrs. Honkamp, Mr. Fridly, Mr. Peterson and Mr. Magnus Nays: Mrs. May. Motion approved 4-1.

Motion by Mr. Fridly to approve the purchase requisition for West Side Tractor for a John Deere 50G mini excavator in the amount of $74,016, second by Mr. Peterson. Mr. Fridly stated that the Public Works Committee discussed this purchase and Mr. Barber provided numbers to rent the same piece of equipment versus purchasing one. Mr. Barber also provided numbers if they paid a contractor to come in and make repairs with this type of equipment. Mr. Fridly stated that this would be more efficient and that repair and restoration costs would be less because there would be less of a footprint where Public Works is completing a project. Mr. Fridly added that the Village is currently down a backhoe. Mr. Magnus said that even though the Village may need it, it’s just not a good time to make this purchase. Mayor Adams commented that he believes this is something that the Village can live without for right now. Mr. Peterson stated that his hesitation is that the Village has $2.5M in projects going on even though we aren’t writing all the checks tonight. Roll call. Ayes: Mr. Fridly Nays: Mrs. Honkamp, Mr. Peterson, Mrs. May and Mr. Magnus. Motion denied 4-1.

Motion by Mr. Fridly to approve the purchase requisition for McGilvra Electric for the North screw pump repair in the amount of $8,992.31, second by Mr. Peterson. Mr. Fridly stated that they just repaired one screw pump because it disintegrated and this one is starting to get to that point so it needs to get done. Roll call. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to approve going out to bid for the Hawick lift station bypass project (not to exceed $70,000), second by Mr. Peterson. Mr. Fridly explained that this is a bypass pipe down at the Hawick lift station that allows the Village to bypass the pumps if the pumps are having issues. Mr. Barber stated that the IEPA requires this. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to approve going out to bid for the sewer plant safety repairs and concrete work (not to exceed $86,000), second by Mr. Peterson. Mr. Fridly stated that there are some safety issues and support work that need to be addressed. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to waive the bid process for the sewer plant roof (not to exceed $40,000), second by Mr. Magnus. Mr. Fridly stated that the roof has been patched numerous times and now there are leaks on the electrical systems and switch gear. Mr. Fridly stated that it would be quicker to get quotes instead of writing up specs and sending them out. Roll call. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to approve obtaining quotes for the sewer plant roof (not to exceed $40,000), second by Mr. Peterson. Mr. Fridly stated that Mr. Barber will get three quotes. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to approve going out to bid for valve and hydrant replacement/repairs (not to exceed $115,000), second by Mrs. May. Mr. Fridly stated that this will cover about half of the valve and hydrants that we have on the list right now. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to approve the low bid for the Wagon Wheel water tower project to Maguire Iron in the amount of $1,788,000, second by Mr. Magnus. Mr. Fridly stated that this is a full replacement of the water tower and that the new one is bigger and higher. Roll call. All ayes. Motion approved 5-0.

Motion by Mr. Fridly to approve the low bid for the Prairie Street water tower project to Jetco Inc. in the amount of $491,733, second by Mr. Peterson. Mayor Adams stated that this tower will have structural repairs and be repainted (inside and outside). Roll call. All ayes. Motion approved 5-0.

COMMUNITY DEVELOPMENT AND BUDGET – MR. PETERSON

Mr. Peterson asked for a consensus for the Rockton Lions Club donation for OSD in the amount of $5,000. The Village Board was okay with this.

BUILDINGS AND PARKS – MRS. MAY

Motion by Mrs. May to approve the purchase requisition for McGilvra Electric for pump replacement at the pool on the amount of $4,077 (plus freight & labor), second by Mr. Peterson. Roll call. All ayes. Motion approved 5-0.

Motion by Mrs. May to approve the special events application for the Hononegah Woman’s Club 49th Annual Arts & Crafts fair to be held on Sunday, August 18th from 10 am – 4 pm in Settlers Park, second by Mr. Fridly. All ayes. Motion approved 5-0.

Motion by Mrs. May to approve Resolution 2019-106: A Resolution of the Village of Rockton, Illinois Approving a Real Estate Contract for Purchase and Sale of the Old Public Works Building Site, second by Mr. Fridly. Roll call. All ayes. Motion approved 5-0.

STREETS AND WALKS – MR. MAGNUS

Motion by Mr. Magnus to approve going out to bid for street & curb and catch basin repairs (not to exceed $70,000) but does not include engineering, second by Mr. Fridly. Roll call. All ayes. Motion approved 5-0.

EXECUTIVE SESSION

None.

ACTION ON ITEMS ARISING OUT OF EXECUTIVE SESSION

None.

UNFINISHED BUSINESS

None.

NEW BUSINESS

Mrs. May stated that in addition to the pump at the pool going out that there are other significant issues as well. Mrs. May said that the valve also needs to be replaced and that she would like a consensus from the Village Board to have this repaired by Nelson Carlson Mechanical at a cost up to $2,000. The Village Board was okay with this.

PAYMENT OF BILLS

Motion by Mrs. May, second by Mr. Peterson, to pay bills in the amount of $214,255.35. Roll call. All ayes. Motion approved 5-0.

ADJOURN

Hearing no further business, motion by Mr. Peterson, second by Mr. Magnus, to adjourn at 7:44 pm. All ayes. Motion approved 5-0.

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