Rockford Sun

City of Rockton Public Works Committee met July 1.

Here is the minutes provided by the committee:

Chairman Fridly called the regular meeting of the Public Works Committee to order at 6:30 pm. Members present: Mayor Adams, Dan Barber, Kevin Bunge, Scott Fridly, Cory Magnus, Jodi May and Don Self

Motion by Mrs. May, second by Mr. Fridly, to waive the reading of and approve the minutes of June 17, 2019. All ayes. Motion approved 2-0.

PUBLIC COMMENT

None.

VILLAGE ENGINEER – KEVIN BUNGE

Village Engineer Kevin Bunge gave his report. A copy of his report is on file with the Village Clerk’s office.

MAYOR - DALE ADAMS

Mayor Adams stated that he received an invitation for “Local Officials Day” at the Illinois State Fair on Saturday, August 17th if anyone was interested in attending.

WATER, SEWER, & GARBAGE – SCOTT FRIDLY

Mr. Fridly discussed the purchase requisitions with the Committee for Precision Drive & Control for generator maintenance and load testing. Mr. Fridly advised that Mr. Barber started a maintenance program and that he would like maintenance work and load testing broken down into two appointments. Mr. Barber stated that some of the work will be done in August ($7,536.80) and the rest will be done on October ($4,921.06). This is up for approval at the Village Board meeting on July 2, 2019. The Committee was okay with this.

Mr. Fridly also discussed the purchase requisitions for USA Bluebook for drum scales in the amount of $5,514 and Lowe’s for a shed for chemicals in the amount of $2,400. Mr. Barber stated that the items were damaged at the sewer plant due to flooding and that the Village will be getting some of the money back from the insurance company after meeting the $25,000 deductable. Mr. Fridly stated that both of the purchase requisitions are up for approval at the Village Board meeting on July 2, 2019. The Committee was okay with this.

The Committee discussed Ordinance 2019-15: An Ordinance of the Village of Rockton, Illinois Approving and Authorizing the Village to Enter into a Master Lease Agreement and Related Documents Thereto with Enterprise Fleet Management Inc. Regarding Public Works Department and Parks and Recreations Department Vehicles that is up for approval at the Village Board meeting as well. Mayor Adams stated that he doesn’t feel that the Village needs to purchase a $200,000 truck. Mr. Fridly advised that the Public Works Department needs the truck and that they had already discussed purchasing the vehicle. The Committee discussed possibly changing Mr. Self’s vehicle so that it can also be used for plowing. Mr. Fridly stated that they could lay this over until the second meeting in July so that some of the details can be ironed out in the lease agreement. The Committee was okay with this.

STREETS AND WALKS – CORY MAGNUS

Mr. Magnus stated that the purchase requisition for Seal Master for a Graco line lazer and supplies in the amount of $10,460.20 is up for approval at the Village Board meeting on July 2, 2019. The Committee was okay with this.

Mr. Magnus stated that the 200 block of W. Franklin Street is falling apart and something needs to be done about the condition of the road. Mr. Barber advised that the Village currently doesn’t have the funds to repair many of the streets.

BUILDINGS AND PARKS – JODI MAY

Mrs. May stated that the special events application for the Rockton Police Association Blues & BBQ event to be held on Sunday, September 1st from noon until 3 pm in Settlers Park is up for approval at the Village Board meeting. The Committee was okay with this.

PUBLIC WORKS – DAN BARBER

Mr. Barber advised the Committee that the state redid some of the work at Highway 75 and Mechanic Street and that water is going right to the door at Sam’s Pizza. Mr. Magnus suggested that Mr. Pipitone, owner of Sam’s Pizza, be directed to IDOT since the Village didn’t do any of the work that is affecting his property. Mr. Barber said that he will let Mr. Pipitone know to contact IDOT in reference to his complaint.

Mr. Barber stated that he conducted seven interviews for the available Public Works position and that he was contacted by a Public Works employee who recently left about coming back to the Village. Mr. Barber stated that the employee will start back with the Village on August 16th.

PARKS & RECREATION DIRECTOR – DON SELF

Mr. Self stated that he will have a special events application on the next agenda for approval for Hononegah Archery. Mr. Self said that the event will be held on August 19, 2019.

Mr. Self added that he met with Steve Cofoid from Hononegah High School in reference to the high school using the athletic fields for soccer in the fall.

Mr. Self updated the Committee in reference to the pool and discussed heater options. Mr. Self advised that the pump is currently up and operational and that the valve is working. Mr. Self said that the pool is open, but that he is currently losing a foot of water every night. Mr. Self stated that he is having the staff check for suction, but they haven’t been able to locate the source if the leak yet. Mr. Self suggested possibly opening and closing the valve to see if this corrects the issue. Mr. Self advised that the heat exchangers were falling apart as they were being cleaned and that flames were rolling out from the unit. Mr. Self said that the heat exchanger is obsolete and he provided a handout to the Committee with quotes that he obtained for the repair work. Mr. Self stated that Nelson Carlson Mechanical provided a very fair proposal in the amount of $18,901 for the new unit and installation. Mr. Self added that for an additional $850 the new unit could be shipped in 72 hours. Mr. Self made the Committee aware that the almost $20,000 in repairs was not budgeted for and inquired what the Committee would like to do. Mrs. May advised Mr. Self to fix the heat exchanger because the Village doesn’t have any other options and the Committee agreed. Mrs. May stated that she will get a consensus from the Village Board on July 2, 2019 to move forward with the repairs. Mr. Fridly asked where the money was going to come from and Mayor Adams stated that he will check with Ms. Quimby to see if any of the TIF funds could be used for the repair work.

ANY OTHER BUSINESS ALLOWED BY LAW

None.

ADJOURN

Motion by Mr. Magnus, second by Mrs. May to adjourn at 7:26 pm.

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