Rockford Sun

City of Belvidere City Council met July 15.

Here is the minutes provided by the council:

Convened in the Belvidere City Council Chambers, 401 Whitney Blvd, Belvidere Illinois at 7: 00 p. m.

Call to order by Mayor Chamberlain.

1) Roll Call: Present: R. Brereton, G. Crawford, W. Frank, M. McGee, T. Porter, T. Ratcliffe, D. Snow and C. Stevens.

Absent: M. Borowicz and Freeman.

Other staff members in attendance:

Budget and Finance Director Becky Tobin, Director of Buildings Kip Countryman, Public Works Director Brent Anderson, Community Development Planner Gina DelRose, Fire Chief Hyser, Police Chief Woody, City Attorney Drella and City Clerk Arco.

2) Pledge of Allegiance: Invocation:

3) Public Comment: Jeff Carlisle spoke on Stormwater Management.

4) Approval of Minutes:

A) Approval of minutes of the regular meeting of the Belvidere City Council of July 1, 2019; as presented.

Motion by Ald. Ratcliffe, 2nd by Ald. Crawford to approve the minutes of the regular meeting of the Belvidere City Council of July 1, 2019. Roll Call Vote: 8/ 0 in favor. Ayes: Brereton, Crawford, Frank, McGee, Porter, Ratcliffe, Snow and Stevens.

Nays: None. Motion carried.

5) Public Hearing: None.

6) Special Messages: None.

7) Approval o f Expenditures: General & Special Fund Expenditures: $ 2,669, 819. 58

Water & Sewer Fund Expenditures: $ 672,268.72

Motion byAld. Crawford, 2nd byAld. Ratcliffe to approve the General& Special Fund Expenditures in the amount of$ 2,669, 819. 58. Roll Call Vote: 8/0 in favor. Ayes:

Crawford, Frank, McGee, Porter, Ratcliffe, Snow, Stevens and Brereton. Nays: None. Motion carried.

Motion byAld. Ratcliffe, 2" byAld. Porterto approve the Water& SewerFund Expenditures in the amount of$ 672,268. 72. Roll Call Vote: 8/0 in favor. Ayes: Frank, McGee, Porter, Ratcliffe, Snow, Stevens, Brereton and Crawford. Nays: None.

Motion carried.

8) Committee Reports & Minutes of City Officers:

A) Belvidere Police Department Overtime Report of June 18, 2019 through July 1, 2019.

B) Belvidere Fire Department Overtime Reports of June 19, 2019 through July 2, 2019 and July 1, 2019.

C) Minutes of City- County Coordinating Committee of June 12, 2019.

D) Minutes of Historic Preservation Commission of June 25, 2019.

E) Monthly Report of Community Development/ Planning for June 2019.

F) Monthly Reports of Building Department for June 2019.

G) Monthly Treasurer' s Report for June 2019. H) Monthly General Fund Report for June 2019.

I) Monthly Water/ Sewer Fund Report for June 2019.

Let the record show these minutes and reports were placed on file.

J) Minutes of Committee of the Whole— Building, Planning and Zoning and Public Works of July 8, 2019.

Motion by Ald. Crawford, 2nd by Ald. Ratcliffe to approve the minutes of Committee of the Whole —Building, Planning and Zoning and Public Works of July 8, 2019.

Roll Call Vote: 8/0 in favor. Ayes: McGee, Porter, Ratcliffe, Snow, Stevens, Brereton, Crawford and Frank. Nays: None. Motion carried.

9) Unfinished Business: None.

10) New Business:

A) Ord. # 462H—1st Reading: An Ordinance Designating a Landmark to the Local Historic Register— St. John' s United Church of Christ( 401 North Main Street).

Let the record show Ord. # 462H was placed on file for first reading.

B) Res. # 2099- 2019: A Resolution Releasing Certain Executive Session Minutes Pursuant to 5 ILCS 120/ 1 Et. Seq.

Motion by Ald. Crawford, 2nd by Ald. Frank to adopt Res. # 2099- 2019. Roll Call Vote: 8/0 in favor. Ayes: Porter, Ratcliffe, Snow, Stevens, Brereton, Crawford, Frank and

McGee. Nays: None. Motion carried.

Motions forwarded from City-County Coordinating of June 12, 2019.

A) Motion to approve TRC invoice # 356092 in the amount of$ 1,799. 10 with a 50/ 50 split between the City and County. Roll Call Vote: 8/ 0 in favor. Ayes: Ratcliffe, Snow, Stevens, Brereton, Crawford, Frank, McGee and Porter.

Nays: None. Motion carried.

B) Motion to approve TRC invoice # 358531 in the amount of$ 2, 133. 54 with a

50/ 50 split between the City and County. Roll Call Vote: 8/ 0 in favor. Ayes: Snow, Stevens, Brereton, Crawford, Frank, McGee, Porter and Ratcliffe. Nays: None. Motion carried.

C) Motion to approve Nijman Franzetti invoice # 16648 in the amount of$ 105 50/ 50 split between the City and County. Roll Call Vote: 8/ 0 in favor. Ayes: Stevens, Brereton, Crawford, Frank, McGee, Porter, Ratcliffe and

Snow. Nays: None. Motion carried.

Motions forwarded from Committee of the Whole— Building, Planning and Zoning and Public Works of July 8, 2019.

A) Motion to approve the implementation of iWorQ software at an annual cost of $ 10,500. Implementation to begin in July 2019 and will be paid for from line item 01- 5-230-6190. Roll Call Vote: 8/ 0 in favor. Ayes: Brereton, Crawford, Frank, McGee, Porter, Ratcliffe, Snow and Stevens. Nays: None. Motion carried.

B) Motion to approve the recommendations by the Historic Preservation Commission for the Downtown Facade Grant Improvements in an amount not-to- exceed $ 16, 800. Roll Call Vote: 8/ 0 in favor. Ayes: Crawford, Frank, McGee, Porter, Ratcliffe, Snow, Stevens and Brereton. Nays: None. Motion carried.

C) Motion to approve the proposal from HEPACO Environmental Contractors, in the amount of$ 9,545 for the disposal of chemicals from the Water Dept. and WWTP. This work will be paid for from line items# 61- 5-810-6040 and 61-5-820-6040. RollCallVote: 8/0infavor. Ayes:Frank,McGee,Porter, Ratcliffe, Snow, Stevens, Brereton and Crawford. Nays: None. Motion carried.

D) Motion to approve the low bid from Stenstrom Excavation& Blacktop Group, in the amount of$ 1,080,956.85 for the upgrade of the Wycliffe Lift Station. This work will be paid for from Sewer Connection Fees# 0510. The cost of this upgrade will be included in a revision ofthe Northeast Trunk Sewer Recapture Agreement. Roll Call Vote: 8/0 in favor. Ayes: McGee, Porter, Ratcliffe, Snow, Stevens, Brereton, Crawford and Frank. Nays: None. Motion carried.

E) Motion to approve the low bid from Apollo Trenchless, in the amount of 335, 924 for the Appleton Forcemain Extension. This work will be paid for from Sewer Connection Fees #0510. The cost of this upgrade will be included in a revision of the East West Hills Basin Recapture Agreement. Ordinance #782G). Roll Call Vote: 8/0 in favor. Ayes: Porter, Ratcliffe, Snow, Stevens, Brereton, Crawford, Frank and McGee. Nays: None. Motion carried.

F) Motion by Ald. Snow, 2nd by Ald. Crawford to waive the bidding requirement for SCADA System. Roll Call Vote: 8/0 in favor. Ayes: Ratcliffe, Snow, Stevens, Brereton, Crawford, Frank, McGee and Porter. Nays: None. Motion carried.

G) Motion to approve the proposal from Tri-R Systems in the amount of$75,950 for upgrading the Water Department SCADA System. This work will be paid for from the Water Depreciation Account. Roll Call Vote: 8/ 0 in favor. Ayes: Snow, Stevens, Brereton, Crawford, Frank, McGee, Porter and Ratcliffe. Nays: None. Motion carried.

H) Motion to approve the block party request at 3108 Countryside Drive on

Saturday, July 20, 2019. Roll Call Vote: 8/ 0 in favor. Ayes: Stevens, Brereton, Crawford, Frank, McGee, Porter, Ratcliffe and Snow. Nays: None. Motion carried.

I) Motion by Ald. Crawford, 2ndby Ald. Ratcliffe to waive the bidding requirement for purchase of a Dodge Durango. Roll Call Vote: 8/ 0 in favor. Ayes: Brereton, Crawford, Frank, McGee, Porter, Ratcliffe, Snow and Stevens. Nays: None. Motion carried.

J) Motion to approve the purchase of( 1) Dodge Durango at a cost not-to- exceed 46, 637. 86 with monies coming from the following: Insurance check of 15,229.25 and DUI Equipment Fund of$31,408.61. Roll Call Vote: 8/0 in favor. Ayes: Crawford, Frank, McGee, Porter, Ratcliffe, Snow, Stevens and Brereton. Nays: None. Motion carried.

11) Adjournment:

Motion by Ald. Crawford, 2"dby Ald. Porter to adjourn meeting at 7:27 p.m. Aye voice vote carried. Motion carried.

https://www.ci.belvidere.il.us/images/07_15_19_City_Council_Minutes.pdf