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Sunday, January 19, 2020

Village of Pecatonica Village Board met November 19

By Angelica Saylo Pilo | Jan 15, 2020

Meetingroom02

Village of Pecatonica Village Board met Nov. 19.

Here is the minutes provided by the board:

1. Call to Order - Village President Bill Smull called the meeting to order at 6:31 p.m. on Tuesday, November 19, 2019 at Village Hall.

2. Silent moment observed.

3. The Pledge of Allegiance to the American Flag.

4. Roll call -. Trustees Bill Determan, Marilyn Wilke, Tom Gipe, Jennifer Johnson and Paula Hachmeister were present. Trustee Kathy Doty was absent.

Others Present: Village Clerk Gwenn Shirley, Attorney Doug Henry, Police Chief Bob Smith, Engineer Andrew Trocki of Fehr-Graham , Temporary Public Works Director Nick Berry and Treasurer Bernie Mrugala.

5. A quorum was established.

6. Approve October 15, 2019 Regular Board Meeting Minutes –.A motion was made by Trustee Johnson and seconded by Trustee Determan to approve the October 15, 2019 Regular Board meeting minutes. Discussion. All Trustees voted aye. Motion approved 5-0-1.

7. Additions/Corrections to the Agenda Trustee Hachmeister requested that the Board enter into Executive Session to discuss a personnel matter.

8. Approval of Agenda – A motion was made by Trustee Johnson and seconded by Trustee Gipe to approve the agenda as amended. Discussion. All Trustees present voted aye. Motion approved 5-0-1.

9. Call to the Public – Theresa Eaton spoke about the Christmas Walk that is being held on December 6th and 7th. Agenda Items

A. Village President-

1. Status Report on Contractors Performing Work for the Village of Pecatonica – Village President Smull stated that Kirby Cable, Kelsey Excavating, Northern Illinois Service Co., and Bennett Construction are the current contractors performing work for the Village.

B. Unfinished Business –

1. 2019-22 An Ordinance for the Levy and Assessment of Taxes for the Village of Pecatonica in the County of Winnebago and State of Illinois for 2019-2020- 2nd Reading

A motion was made by Trustee Johnson and seconded by Trustee Determan to table Ordinance 2019-22 to the December 5, 2019 special board meeting. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 5-0-1.

C. New Business -

1. Approval the Renewal of the 2020 Property and Casualty Insurance Proposal Submitted by Dimond Bros. L.L.C. –

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve the renewal of the 2020 property and casualty insurance proposal submitted by Dimond Bros. L.L.C. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

2. Authorization to Send the Petition for Annexation of 3123 N. Pecatonica Road to the Planning and Zoning Commission and Authorize the Village President to sign the Petition –

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve the authorization to send the petition for annexation of 3123 N. Pecatonica Road to the Planning and Zoning Commission and Authorize the Village President to sign the petition. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

3. 2019-23 An Ordinance Amending the Municipal Code of the Village of Pecatonica, Illinois by the Addition of Section 33.21 to Title III, “Administration” and Chapter 33, “Finance and Revenue”, Imposing a Municipal Cannabis Retailers Occupation Tax – 1st Reading

A motion was made by Trustee Johnson and seconded by Trustee Determan to suspend the rules to approve Ordinance 2019-23. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve Ordinance 2019-23. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

4. 2019-24 An Ordinance Approving the First Amendment to a Water Tower Occupancy Lease Agreement on the Municipal Water Tanks and Towers Located at “1111 Grove Road, Pecatonica” and “105 W. 5th Street, Pecatonica: to Computer Dynamics of NWIL, L.L.C. for the Purpose of Providing Wireless Internet Service – 1st reading

A motion was made by Trustee Johnson and seconded by Trustee Determan to suspend the rules to approve Ordinance 2019-24. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve Ordinance 2019-24. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

D. Legal (Attorney Henry) – No report.

E. Finance (Liaison Determan)

1. Liaison Report – No report.

2. Approve the Proposed Quoted Loan from German American State Bank for Property at 3123 N. Pecatonica Road Pecatonica, Illinois –

A motion was made by Trustee Determan and seconded by Trustee Johnson to accept the loan proposal submitted by German American State Bank for property at 3123 N. Pecatonica Road Pecatonica, Illinois. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

3. Approve Proposed Quote from German American State Bank for Water Meter Lease –

A motion was made by Trustee Johnson and seconded by Trustee Determan to approve the proposal submitted by German American State Bank in partnership with BB Community Leasing Services Inc. for the Water Meter Lease System. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

4. Review Financial Reports – These reports were reviewed at the November 3, 2019 meeting.

F. Planning Commission/Zoning Board

1. Next Meeting: Wednesday, December 4, 2019 at 6:00 p.m.

G. Public Works (Liaison Doty)

1. Liaison Report – No report.

Nick reported that the Public Works Department had their first meeting with Fehr Graham in regards to the safety program which we will be meeting once a month and still waiting on bill for the dump truck repairs. 2. Engineer Report – Andrew recapped his report.

H. Public Safety (Liaison Johnson) 1. Liaison Report – No report.

Bob advised the Board that there will be some vehicle repairs bills coming forth soon.

I. Economic Development Committee (Chairman Wilke)

1. Next Meeting: Monday, December 9, 2019 at 6:00 p.m. Trustee Wilke reported the application was submitted to the Winnebago County Economic Development Department for the Village’s street light project.

J. Treasurer (Bernie Mrugala)

1. Warrant List for November 19, 2019 (see attachment) $60,904.62-

A motion was made by Trustee Determan and seconded by Trustee Johnson to approve the November 19, 2019 Warrant List for $60, 904.62. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0- 1.

2. Payroll for Period Ending November 10, 2019 (attachment) $21,856.97 –

A motion was made by Trustee Johnson and seconded by Trustee Wilke to approve Payroll for period ending November 10, 2019 for $21,856.97. Discussion. A roll call vote was taken. All Trustees voted yes. Motion approved 5-0-1.

K. Clerk’s Items (Gwenn Shirley) None.

The Board adjourned for a five minute recess at 7:20 p.m.

Village President Smull reconvened the meeting at 7:24 p.m. Roll call was taken. Trustees Bill Determan, Marilyn Wilke, Tom Gipe, Jennifer Johnson and Paula Hachmeister were present. Trustee Doty was absent.

L. Executive Session-

A motion was made by Trustee Johnson and seconded by Trustee Wilke to enter into executive session Pursuant to 5 IL CS 120/2(c) (1) Discussion. All Trustees voted yes. Motion approved 5-0-1. The Pecatonica Village Board of Trustees entered into executive session at 7:26 p.m.

The Pecatonica Village Board of Trustees came out of Executive Session at 7:33 p.m.

Roll call was taken. Trustees Bill Determan, Marilyn Wilke, Tom Gipe, Jennifer Johnson and Paula Hachmeister were present. Trustee Kathy Doty was absent.

Others present: Village President Bill Smull, Attorney Doug Henry and Village Clerk Gwenn Shirley. Actions on Items Arising out of Executive Session - None

Trustee Hachmeister stated that she felt that the Board should have discussed the raises before it came to the meeting to be voted on and it was inappropriate to discuss the raises in front of the employees that would be receiving them. Discussion.

M. Adjournment –

A motion was made by Trustee Johnson and seconded by Trustee Determan to adjourn. All Trustees voted aye.

Motion approved 5-0-1. Meeting adjourned at 7:49 p.m.

https://villageofpecatonica.com/wp-content/uploads/2019/12/2019-11-19-reg-board.pdf

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Village of Pecatonica