Rockford Sun

City of Rockford Finance & Personnel Committee met Jan. 13.

Here is the minutes provided by the committee:

The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas.

I. CALL TO ORDER

II. INFORMATION ONLY

A. Head Start Program Governance - Review of Documents December 2019

B. Financial Discussion - November 2019

III. RESOLUTIONS

A. Renewal of Agreement: Medical Stop Loss 2020 to Nationwide Insurance for contract amount/rates: $21.59 per Employee per Month - Single Enrollment and $51.01 Per Employee Per Month - Family Enrollment. This is a 5% annual decrease as compared to 2019. The total estimated annual premium is $619,560 based on current number of health insurance participants. The contract duration is annually. The funding source is Health Insurance Fund.

B. Award of Bid: 2019 Demolition Group 8 to Northern Illinois Service Co., of Rockford, Illinois in the amount of $77,741.00 for the demolition of 204 Forest Avenue, 1247 North Main Street, 921 Ferguson Street, 527 North Avon, 511 Newport Avenue, 318 Alliance Avenue, and 201 Summit Street. The contract duration is 45 days. The funding source is Community Development Block Grant and Abandoned Property Program.

C. Award of Bid: Janitorial Services to Crowley Services, of Cherry Valley, Illinois for the annual amounts as listed below. The funding source is Property Fund Operating Budget.

Year 1 - $160,200.00

Year 2 - $174,217.50

Year 3 - $189,461.53

Year 4 - $206,039.42

Year 5 - $224,067.86

D. Award of Bid: Electrical Parts & Supplies to Crescent Electric Supply, of DeKalb, Illinois, Steiner Electric, of Loves Park, Illinois, and Traffic Control Corporation, of Woodridge, Illinois for an estimated $185,000 annually, based on unit pricing. The contract duration is one (1) year with four (4) possible one-year extensions. The funding source is Traffic Operating Budget.

E. Award of Bid: City-Wide Inlet Repairs 2020 to TCI Concrete, of Rockford, Illinois for an estimated annual amount of $300,000.00 (based on unit pricing). The contract duration is one (1) year with one (1) one-year extension. The funding source is Street Division Operating Budget/CIP General Fund.

F. Award of Bid: Auburn Street over Rock River Bridge Joint Repairs to Sjostrom and Sons Inc. of Rockford, Illinois in the amount of $92,998.14. Contract completion date is June 15, 2020. The funding source is Sales Tax.

G. Award of RFP: Materials Testing 2020 to Geocon Professional Services, of Rockford, Illinois for an estimated annual cost (based on unit pricing) of $200,000. The contract duration is one (1) year and three (3) one-year extensions. The funding source is Sales Tax/Motor Fuel Tax.

H. Change Order: Police Uniforms to Uniform Den, of Loves Park, Illinois.

Original contract amount $ 77,000

Previously approved change order $ 75,000

Proposed change order $ 50,000

Amended total $202,000

The funding source is Police Department Operating Budget.

I. Award of Engineering Agreement: Bridge Program Management and Various Related Engineering Services (2020-2024) to HR Green, of McHenry, Illinois in the amount of $90,000. The contract duration is April 1, 2020 to April 1, 2024. The funding source is Sales Tax.

J. Award of Engineering Agreement Amendment: Alpine Dam Rehabilitation to HNTB Corporation, of Chicago, Illinois.

Original contract amount $469,894.00

Additional amount $102,980.00

Amended total $572,874.00

The contract completion date is September 2021. The funding source is Sales Tax.

K. Award of Engineering Agreement Amendment: East State Street Water Main Relocation - Mill Road to Perryville Road (Design) to Crawford, Murphy, & Tilly Inc., of Aurora, Illinois.

Original contract amount $ 56,900.00

Additional amount $ 80,000.00

Amended total $136,000.00

The anticipated completion date is July 2020. The funding source is Water Replacement Improvement Account (WRIA).

IV. COMMITTEE REPORTS

A. Vouchers in the amount of $7,762,780.62

B. Approval of Surplus Property Policy provides for disposal methods as allowed by State law, as well as giving staff the ability to sell surplus property (except for vehicles) to other governments, area not-for-profits, their employees, City employees, and residents for the same amount the City would otherwise get.

C. Intergovernmental Agreement for 11th Street Corridor Study

D. Approval of 2020 Non-union Employee Compensation Ordinance

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