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Sunday, April 5, 2020

City of Rockford Finance & Personnel Committee met January 27

By Michael Abella | Feb 13, 2020

City

City of Rockford Finance & Personnel Committee met Jan. 27.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name

Organization

Title

Status

Arrived

Tim Durkee

City of Rockford

Alderman

Present

Kevin Frost

City of Rockford

Alderman

Absent

Venita Hervey

City of Rockford

Alderman

Present

John C. Beck

City of Rockford

Alderman

Absent

Tony Gasparini

City of Rockford

Alderman

Present

Other Attendees:

Mayor McNamara

Council members: C. Tuneberg, K. Hoffman, B. Rose, F. Beach, T. Quinonez, L. McNeely, J. Chiarelli Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Assistant Deputy Chief M. Dalke, Division Chief M. Pankow, N. Meyer, S. Hunter, L. Warren, G. Trommels, W. Wuori, X. Whitford, T. Hinkens, K. Mattson, M. Johnson

Interested Parties and Media

II. RESOLUTIONS

A. Award of Joint Purchasing Contract: One (1) Ford Police Interceptor Utility Vehicle to Currie Motors Fleet, of Forest Park, Illinois in the amount of $35,020.00. The funding source is Private Fundraising.

Ald. Hervey questioned fund raising for the vehicle. Assistant Deputy Chief Dalke stated that the fund raising had been arranged by private citizens. All of the donations are private and used to support the K9 unit.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

B. Award of Joint Purchasing Contract: Five (5) Ford Police Responder Hybrid Sedans to Roesch Ford Commercial Truck Center, of Bensenville, Illinois through the Suburban Purchasing Cooperative in the amount of $18,853.00 each for a total cost of $94,265.00. The funding source is Capital Lease Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

C. Award of Joint Purchasing Contract: Twenty-four (24) Police Vehicles to Currie

Motors Fleet, of Forest Park, Illinois in the amount of $749,436.00 for Ford

Transit Vans, Police Interceptor Utility Vehicles, and Ford Escapes through the

Suburban Purchasing Cooperative. The funding source is Capital Lease Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

D. Reject RFP/Solicit RFP: Property Inspection Services. The proposal received was higher than estimated amounts budgeted for this service. Staff recommends rejecting the proposal received and soliciting new proposals. The funding source is Construction Services Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

E. Award of RFP: Collection Services to Rockford Mercantile Agency, of Rockford, Illinois for a contract amount of 18% of collections. The contract duration is 1 year with 4 possible 1-year extensions. The funding source is Finance Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

F. Resolution for Improvement under the Illinois Highway Code for Preliminary Engineering Services for 15th Avenue Bridge Replacement over the Rock River in the amount of $1,000,000.00. The funding source is Motor Fuel Tax Funds.

Tim Hinkens stated that the engineering agreement is for phase one, the $1 million will cover both phase one and two.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

G. Award of RFP: 15th Avenue Bridge Replacement to Crawford, Murphy & Tilly, of Rockford, Illinois for a contract amount of $586,410.07. The contract duration is 2020-2021. The funding source is Motor Fuel Tax (MFT).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

H. Award of Engineering Agreement: 9th Street Reconstruction to Hanson Professional Services Inc., of Rockford, Illinois for a contract amount of $170,267.00. The funding source is Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

III. COMMITTEE REPORTS

A. Vouchers in the amount of $6,696,035.87.

Ald. Tuneberg requested more information regarding the expenditure listed on the vouchers for the watch factory. Karl Franzen explained that it was part of their marketing efforts. A firm was hired to do an interior scan; a developer would have the ability to do a virtual walk through of the building.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tim Durkee, Alderman

SECONDER: Tony Gasparini, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

B. Approval of the Roadway Development Agreement between the City of Rockford and Love's Travel Stops & Country Stores Inc. for the property located at 4628 South Main Street and 3xx U.S. 20 Bypass Highway. The Legal Director shall prepare the appropriate ordinance.

Director Franzen stated that this development agreement with Love's Truck Stop is market driven; they are not receiving any TIF support or City funding. Love's was required to submit a design for the ultimate intersection to IDOT for approval that would consider all of the future development of the surrounding parcels.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/3/2020 5:30 PM

MOVER: Tony Gasparini, Alderman

SECONDER: Tim Durkee, Alderman

AYES: Tim Durkee, Venita Hervey, Tony Gasparini

ABSENT: Kevin Frost, John C. Beck

IV. ADJOURNMENT

The meeting was closed at 6:52 PM

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=1772&Inline=True

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City of Rockford