City of Rockford Finance & Personnel Committee met Feb. 10.
Here is the minutes provided by the committee:
I. CALL TO ORDER
| Attendee Name | Organization | Title | Status | Arrived |
| Tim Durkee | City of Rockford | Alderman | Present | |
| Kevin Frost | City of Rockford | Alderman | Present | |
| Venita Hervey | City of Rockford | Alderman | Present | |
| John C. Beck | City of Rockford | Alderman | Absent | |
| Tony Gasparini | City of Rockford | Alderman | Present |
Mayor McNamara
Council members: C. Tuneberg, N. Ervins, K. Hoffman, B. Rose, T. Quinonez, L. McNeely, J. Chiarelli Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Assistant Deputy Chief K. Whisenand, Division Chief M. Knott, N. Meyer, K. Ryan, L. Warren, G. Trommels, W. Wuori, X. Whitford, T. Hinkens, J. Rott, M. Johnson
Interested Parties and Media
II. INFORMATION ONLY
A. Head Start Program Governance: Review of documents January 2020
Lisa Warren stated that the Office of Head Start requires them to present the packet to the governing board on a monthly basis.
RESULT: DISCUSSED
III. RESOLUTIONS
A. Award of Bid: 2020 Demolition Program Group 9 to Northern Illinois Service Co., of Rockford, Illinois in the amount of $139,897.00 for the demolition of 1123 Green Street, 1216 Green Street 1227 Green Street (both structures), 330 South Central Avenue, 329 South Central Avenue, 1209 Chestnut Street, 1328 Chestnut Street, 331 Tay Street, 2311 Hecker Avenue, and 1016 Broadway. The funding source is Community Development Block Grant and Broadway TIF.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
B. Award of Non-Competitive Contract: Starcom Radio Backup to Rock River Service Company Inc., of Rockford, Illinois in the amount of $54,694.00. The funding source is Police Operating Budget.
Ald. Hervey asked if this was compatible with the current system. Assistant Deputy Chief Whisenand responded that this was the backup to the primary system.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
C. Award of Professional Services Contract for Engineering Services: 2020 Water System Improvements (Design and Inspection Services) to Fehr Graham, of Rockford, Illinois for a contract amount based on hourly rates (estimated budget $650,000.00). The contract duration is one-year with an option to extend for two one (1) year periods by mutual consent of both the City and the Consultant. The funding source is Water Replacement Improvement Account (WRIA).
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
D. Resolution for Improvement under the Illinois Highway Code - US Business 20 (West State Street) from Meridian Road to Springfield Avenue for Relocation of Traffic Signal Equipment in the amount of $5,000.00. The funding source is Motor Fuel Tax funds.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
E. Resolution for Improvement under the Illinois Highway Code - US Business 20 (East State Street) from Buckley Drive to Shaw Road for Traffic Signal Equipment Upgrades in the amount of $10,000.00. The funding source is Motor Fuel Tax funds.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
F. Resolution authorizing the Central Services Manager to execute the contract for Natural Gas Supply to City Facilities.
IV. COMMITTEE REPORTS
A. Approval of the vouchers in the amount of $5,359,429.24.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
B. Approval of an Intergovernmental Agreement for US Business 20 (West State Street) from Meridian Road to Springfield Avenue between the City of Rockford and the State of Illinois. The project includes the following:
Relocate Existing Traffic Signal Equipment $500.00
Engineering (15%) $75.00
Total City Participation $575.00
The funding source is Motor Fuel Tax funds. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
C. Approval of an Intergovernmental Agreement for US Business 20 (East State Street) from Buckley Drive to Shaw Road between the City of Rockford and the State of Illinois. The City's portion of the signal improvements is listed below:
Traffic Signal Upgrades at Show Place Drive $2,691.00
Traffic Signal Upgrades at University Drive $2,691.00
Engineering (15%) $ 807.00
Total cost $6,189.00
The funding source is Motor Fuel Tax funds. The Legal Director shall prepare the appropriate ordinance.
Ald. Hervey asked if pre-emptor lights would be installed on the traffic signals when improvements are done. Tim Hinkens responded that the lights are considered when improvements are done to an intersection.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
D. Approval of the sale of a city-owned property located at 728 South 6th Street to Maria C. Hernandez for the amount of $25,000.00. In lieu of payment, buyer shall perform all demolition, removal, backfill and labor associated with the property. The Legal Director shall prepare the appropriate ordinance.
Ald. Hervey asked if staff would be supervising the demolition. Karl Franzen responded that staff would supervise the process.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
E. Approval of an Agreement to Terminate Financial Assistance Award for Barber Colman from the U.S. Department of Commerce, Economic Development Administration (EDA Investment No. 06-01-06093). The Legal Director shall prepare the appropriate ordinance.
Ald. Hervey apologized to residents of the fifth ward for Rock Valley College pulling out of the agreement for a technology center on the west side. Everyone acted in good faith for this project. Ald. Hervey thanked everyone for remaining positive for the Barber Colman building. Ald. Frost thanked Ald. Hervey for her comments. Ald. Durkee reiterated Ald. Hervey's comments.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/18/2020 5:30 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey, Tony Gasparini
ABSENT: John C. Beck
V. ADJOURNMENT
The meeting was closed at 7:10 PM
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