City of Rockford Finance & Personnel Committee met March 9.
Here is the minutes provided by the committee:
I. CALL TO ORDER
| Attendee Name | Organization | Title | Status | Arrived |
| Tim Durkee | City of Rockford | Alderman | Present | |
| Kevin Frost | City of Rockford | Alderman | Present | |
| Venita Hervey | City of Rockford | Alderman | Present | |
| John C. Beck | City of Rockford | Alderman | Absent | |
| Tony Gasparini | City of Rockford | Alderman | Absent |
Mayor McNamara
Council members: C. Tuneberg, K. Hoffman, B. Rose, F. Beach, T. Quinonez, L. McNeely, J. Chiarelli
Staff: T. Cagnoni, C. Hagerty, K. Saunders, Police Chief D. O'Shea, Fire Chief D. Bergsten, N. Meyer, S. Hunter, L. Warren, G. Trommels, W. Wuori, X. Whitford, J. Carter, J. Rott, K. Mattson, T. Hinkens, M. Johnson
Interested Parties and Media
II. INFORMATION ONLY
A. Head Start Program Governance - Review of Documents February 2020
Head Start Director, Lisa Warren stated that included in the packet is a notice from the Children's Home & Aid Society notifying the City of Rockford they will no longer be providing home visiting services to 20 Head Start children effective March 1, 2020. We are hiring two additional staff to take over those positions, also included is the 2018/2019 annual report for the program.
RESULT: DISCUSSED
III. RESOLUTIONS
A. Award of Bid: Police Vehicle Equipment and Installation for 29 police vehicles to Ultra Strobe Communications Inc., of Crystal Lake, Illinois for a contract amount of $219,150.00. The funding source is Capital Lease Funds.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
B. Award of Bid: Water Quality Testing to PDC Laboratories Inc., of Peoria, Illinois for an estimated annual contract value of $50,000.00, based on unit pricing. The contract duration is through June 30, 2020 with two (2) one-year extensions. The funding source is Water Operating Budget.
Ald. Hervey asked if the testing was beyond the capability of the lab. J. Rott stated there are a few tests that need to be sent out.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
C. Award of Bid: Riverside Tower Rehabilitation to Maxcor Inc., of New Lenox, Illinois in the amount of $999,440.00. The project will be completed by December 1, 2020. The funding source is Water Replacement Improvement Account (WRIA).
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
D. Change Order: Submersible Pump Services to Layne Christensen Water Resources
Original contract $475,000.00
Additional amount $300,000.00
Total amended contract $775,000.00
The funding source is Water Division Capital Budget.
Ald. McNeely questioned not going back out to bid for this item. J. Rott explained that Layne Christensen is the only authorized provider in this region for the type of motor utilized. There were more well failures than anticipated.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
E. Award of Joint Purchasing Contract: Furniture & Equipment for Police Department Shepherd Trail Facility for an amount not-to-exceed $150,000.00. The contract duration is through December 31, 2020. The funding source is Bond Proceeds.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
F. Resolution for Improvement under the Illinois Highway Code - Highcrest Road from Spring Creek Road to Alpine Road for preliminary engineering services for a report proposing the installation of off-street bicycle facilities in the amount of $200,000.00. The funding source is Motor Fuel Tax Funds.
Jeremy Carter stated in October 2019 staff asked council for permission to submit for a transportation alternatives program grant through R1PC for a sidewalk along Parkview Avenue down to Spring Creek Road; there was also a multi-use path element included. R1PC awarded the City of Rockford a grant, but the City came in second place. Staff provided the council members with an aerial map of the project. The project would include a sidewalk along Parkview Avenue from the School of Medicine to Spring Creek Road and a multi-use path that wraps around Spring Creek and connects to the sidewalks on Highcrest Rd. There would also be signal improvements at Parkview and Highcrest.
The council members discussed the pros and cons for the bike path. Ald. Tuneberg voiced his support for the project.
Mr. Carter stated that the ITEP grant is an 80/20 grant. The estimated cost for the project is $2.1 million; the City would leverage $400,000 in order to receive $1.6 million. Ald. Frost voiced his support for the project.
Originally, Ald. Hervey voted "nay", but changed her vote to move this item out of committee.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Kevin Frost, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
G. Resolution for Improvement under the Illinois Highway Code - Parkview Avenue from University of Illinois Campus Extension to Anderson Gardens as well as a multi-use path between Parkview Drive and Highcrest Road for preliminary engineering services in the amount of $100,000.00. The funding source is Motor Fuel Tax Funds.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
H. Award of Engineering Agreement: Highcrest Road Multi-Use Path Phase 1 Design to Fehr Graham, of Rockford, Illinois in the amount of $123,050.00. Completion is scheduled for 2021. The funding source is Motor Fuel Tax Funds.
Ald. Hervey originally voted "nay", but changed her vote to move this item out of committee.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Tim Durkee, Alderman
SECONDER: Kevin Frost, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
I. Award of Engineering Agreement: Parkview Avenue Sidewalk Phase 1 Design to Fehr Graham, of Rockford, Illinois in the amount of $69,500.00. Completion is scheduled for 2021. The funding source is Motor Fuel Tax Funds.
Ald. Hervey questioned the county portion on Spring Brook Road. Jeremy Carter stated that the City would be paying for the county portion. Ald. Hervey voiced her concern with the lack of sidewalks around Auburn High School. City Administrator Cagnoni stated that the City received a TAP grant last year for pedestrian improvements, specifically sidewalks on Pierpont up to Auburn High School. The project is in the design stage.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
J. Award of Engineering Agreement: Charles Street Rehabilitation Phase 1 Engineering to Chastain & Associates, LLC, of Rockford, Illinois in the amount of $143,800.00. The contract duration is 2020 through 2021. The funding source is Sales Tax.
Ken Mattson stated that this project is included in the CIP. The project is from East High School to Parkside Drive.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
K. Resolution authorizing the Central Services Manager to execute a contract for Street Lighting and Well Pumping Electric Supply.
Ald. Hervey voiced concern about solicitors posing as Nicor representatives. Director Hagerty stated that they have sent out press releases in the past what to look out for and will do that again.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
L. Approval of Acceptance of an Illinois Census 2020 Sub-Award Grant in the amount of $160,590.00. This grant will help educate and communicate the importance of the 2020 Census to Rockford-area residents.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
IV. COMMITTEE REPORTS
A. Committee recommends approval of the vouchers in the amount of $4,882,888.77 as approved at the Finance and Personnel Committee meeting on March 9, 2020.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
B. Committee recommends approval of the revisions to the Water Billing Ordinance. The changes do not affect the rates or how they are applied; they serve to memorialize current practices and provide sufficient clarity to staff and customers. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS]
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
C. Committee recommends approval of the amendment to the Intergovernmental Agreement between the Illinois Department of Transportation (IDOT) and the City of Rockford for Traffic Signal Maintenance on State Routes. The Legal Director shall prepare the appropriate ordinance.
RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/16/2020 5:35 PM
MOVER: Venita Hervey, Alderman
SECONDER: Tim Durkee, Alderman
AYES: Tim Durkee, Kevin Frost, Venita Hervey
ABSENT: John C. Beck, Tony Gasparini
V. ADJOURNMENT
The meeting was closed at 8:13 PM
http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=1788&Inline=True
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