Rockford Sun

City of Rockford Finance & Personnel Committee met Nov. 9.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Change Order No. 3: City-Wide Street Repairs Group No. 3 - 2019 to T.C.I. Concrete, of Rockford, Illinois.

Original Contract amount:             $1,390,032.27

Previous Change order amount:     $ 411,768.33

Current change order amount:        $ 195,629.34

Total Amended Contract:              $1,997,429.94

Additional work was required at the following project locations: 22nd Avenue Curb and Gutter (6th Street to 7th Street), 35th Street Storm Sewer (Linden Road to Samuelson Road), Michigan Avenue (6th Street to 7th Street), 4th Street (20th Avenue to 22nd Avenue), 5th Avenue Sidewalk (6th Street to 7th Street), Alida Street Storm Sewer (Intersect ion of Alida Street and Ludmilla Court), Bruce Street Storm Sewer (Kilburn Avenue to Horsman Street). The funding source is Sales Tax.

III. RESOLUTIONS

A. Contract Renewal: Third Party Administrator for medical and hospital for the 2021 Health Insurance Plan to BlueCross/Blue Shield of Illinois for the contract amount/rates of $54.17 Per Employee Per Month - PPO Plan and $32.25 Per Employee Per Month - HSA Plan, following the reduction for prescription rebate. Total estimated annual administration costs - $699,168 based on 919 PPO participants and 263 HSA participants. The contract duration is one year. The funding source is the Health Insurance Fund.

B. Contract Renewal - Dental Benefits for 2021 Year Plan with Metropolitan Life Insurance for contract amount/rates of $27.84 Employee Only coverage, $65.75 Employee + One, $126.20 Family. At the current enrollment level the total estimated annual premium will be $1,192,727. The contract duration is one year. The funding source is Health Insurance Fund.

C. Contract Renewal - Employer paid Group Term Life Insurance for City of Rockford Employees with Metropolitan Life Insurance for the contract amount/rates: $.108 per $1,000 of life insurance coverage and $.025 per $1,000 of AD&D coverage. At the current employee count the total estimated annual premium will be $48,251. The contract duration is one year. The funding source is Health Insurance Fund.

D. Award of Non-Competitive Contract: Traffic Signal Equipment to Mobotrex Mobility & Traffic Experts, of Davenport, Iowa for an estimated annual value of $300,000.00. The contract duration is one (1) year. The funding source is Traffic Fund Operating Budget.

E. Award of Joint Purchasing Contract: Sidewalk Salt (Ice Melt) to Pro-Source, of Rockford, Illinois for an estimated contract amount of $40,000, based on unit pricing. The contract duration is one (1) year with four (4) possible one-year extensions. The funding source is Property Fund Operating Budget.

F. Joint Purchasing Contract: Vehicle Lease Program with Enterprise, of Oak Brook, Illinois for the lease of six 2021 GMC Sierra Double Cab 4x4 trucks (with selected options) for six months. The cost per vehicle is $24,156 and lease payments of $2,659 from 5/1/2021 to 10/31/2021.The funding source is Departmental Operating Budgets.

G. Change Order: Janitorial Supplies to SupplyWorks (Home Depot), of Bedford, Massachusetts.

Original contract amount:     $70,000.00

Change order amount:          $35,000.00

Total Contract amount:        $105,000.00

Due to increases in purchases of janitorial supplies associated with COVID response, Staff is requesting an increase to the contract for an additional $35,000 annually. The contract is currently in its second extension year, with two extensions remaining. The funding source is Various Operating Budgets.

H. Award of Engineering Agreement: 2021-2022 Bridge Inspections to H.R. Green Inc., of McHenry, Illinois in the amount of $187,117.07. The contract duration is 2021-2022. The funding source is Motor Fuel Tax Funds.

I. Resolution for Improvement under the Illinois Highway Code requires Council authorization for use of Motor Fuel Tax funds for 2021-2022 Bridge Inspections in the amount of $200,000.00.

J. Award of Engineering Agreement: West State Street Sidewalk Gaps Phase 1 to C.E.S., of Belvidere, Illinois in the amount of $23,600.00. The project is estimated to be completed in 2021. The funding source is Sales Tax.

K. Award of Engineering Agreement: East State Street Sidewalk Gaps Phase 1 to C.E.S., of Belvidere, Illinois in the amount of $39,400.00. The project is estimated to be completed in 2021. The funding source is Sales Tax.

L. Approval and Acceptance of Administration of Children and Families, Office of Head Start Annual Continuation of Head Start/Early Head Start Services for the period of 4/1/2021-3/31/2022, and to accept the award funds. Head Start is also requesting approval of the Self-Assessment Report, Self-Assessment Work Plan and Program Goals.

COMMITTEE REPORTS

A. Vouchers in the amount of $8,640,822.88.

B. Intergovernmental Agreement between the City of Rockford and the State of Illinois for Auburn Street Corridor Study for Auburn Street between Springfield Avenue and Main Street (IL-2). The funding source is Federal Participation (SPR funds) (80%) in the amount of $120,000 and Local Participation (MFT) funds in the amount of $30,000.

C. Approval of Lease for 7301 Auburn Street (Parcels 10-36-100-003 and 10-36- 300-003) to Northern Illinois Service Co., of Rockford, Illinois in the amount of $5,000 annually, for a period of 10 years with a 5 year mutual option.

D. Contract between City of Rockford Human Services and Youth Services Network.

ADJOURNMENT

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=1936&Inline=True