Rockford Sun

Village of Cherry Valley Committee of the Whole met Oct. 26.

Here is the minutes provided by the committee:

Village President Jim E. Claeyssen called the Committee of the Whole Meeting to order at 7:05 PM.

Roll call was taken by Deputy Village Clerk Heather Riley:

JIM ALSBURY PRESENT         SALLY HOLLEMBEAK PRESENT

JEFF O’HARA PRESENT          NANCY BELT PRESENT

JEFF FUSTIN PRESENT           DAVID SCHROEDER PRESENT

JIM CLAEYSSEN PRESENT

Also present: Civil Engineer Sheri Kosmos, Village Treasurer Maureen Gumowski, Attorney Jim Stevens, Attorney Roxanne Sosnowski, Chief Roy Bethge, and Deputy Village Clerk Heather Riley.

ADOPT THE AGENDA:

Trustee Schroeder moved to adopt the agenda. Trustee O’Hara seconded. All “AYE;” None opposed. Motion carried by voice vote.

APPROVE THE COMMITTEE OF THE WHOLE MINUTES – October 12, 2020

Trustee Schroeder moved to approve the October 12, 2020 Committee of the Whole Meeting Minutes. Trustee O’Hara seconded. All “Aye;” None opposed. Motion carried by voice vote.

PUBLIC COMMENT: None.

ORDINANCE –CHAIRMAN TRUSTEE NANCY BELT.

UNFINISHED BUSINESS: None. NEW BUSINESS: None.

PUBLIC WORKS –CHAIRMAN TRUSTEE JIM ALSBURY.

ENGINEER’S REPORT:

1. Village Engineer Sheri Kosmos reported that:

• Clayton St Drainage & Overlay – Project Completed.

• Bell School Road Drainage Repairs – Project scheduled to begin this week.

• ADA Sidewalk Improvements (Newburg Village/Valley Woods/Hoffman) – Project scheduled to begin this week.

• Doc’s Pond – Contract documents returned to Martam Construction. Project schedule to be determined.

• Cherry Valley North Streets – Field work scheduled this week weather permitting.

UNFINISHED BUSINESS:

1. The committee continued their discussion regarding the potential closing of the

Historical Society. The committee all agrees that the Historical Society is an important part of Cherry Valley’s history and would like to advertise to see if they’re able to get more people interested in volunteering at the Historical Society. President Claeyssen will reach out to Patty Campbell and discuss the Village’s thoughts on keeping the Historical Society operational.

NEW BUSINESS:

1. After some discussion, Trustee Alsbury moved to send to the Village Board for approval a (60) month copier lease agreement with Xerox Corporation for the Public Works Building at a cost of $118.06 per month from line item 5170 Public Works. Trustee Belt seconded. All “AYE;” None opposed. Motion carried by voice vote.

DIRECTOR’S REPORT – Updates via email from Public Works Supervisor Steve Strasser:

• Finished up roadside mowing

• Bi-Annual Hydrant flushing

• Finished inlet repairs

• Water Main break on S. Mill Rd

• Fall trimming back of bushes/plantings around the Village (in process)

• Replaced dead Cherry Trees

• Hydrant painting (Not completed yet, may finish in Spring 2021)

• Retrofitting lights in Baumann Bathroom (In process)

CHAIRMAN’S REPORT: No Report.

EX-OFFICIO’S RECREATION BOARD REPORT:

• Modified Halloween Parade begins at 4:00 PM at the tennis courts.

• Trick or Treat hours in the village are 5:30 – 7:30 PM.

Trustee Alsbury states PUBLIC WORKS PASSES

PUBLIC SAFETY – CHAIRMAN TRUSTEE JEFF FUSTIN.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee Fustin moved to send to the Village Board for approval to begin a background investigation to fill the vacancy of patrol officer to bring us up to our authorized staffing of (13) sworn personnel. Trustee Hollembeak seconded. All “AYE;” None opposed. Motion carried by voice vote.

2. Trustee Fustin moved to send to the Village Board for approval approve the purchase of a 2017 Ford Explorer (with a four-year extended warranty) to replace Squad 8 at a cost of $24,000.00 (including trade-in) from line item 5420 Capital Improvements. (This would reassign Squad 7, currently used by the Chief to a patrol vehicle). President Claeyssen seconded. All “AYE;” None opposed. Motion carried by voice vote.

CHIEF’S REPORT:

1. Update from Chief Bethge:

• Administrative assistant Carrie Parent is doing well.

• Overtime at Mall covered with no mandates.

• Closed out investigation and made an arrest of a armed robbery at Circle K –

Thank you to Officer Muraski, Officer, Paul, Officer Mund, and Detective Rach.

FINANCE – CHAIRMAN TRUSTEE JEFF O’HARA. UNFINISHED BUSINESS: None.

NEW BUSINESS:

1. Trustee O’Hara moved to send to the Village Board for approval to authorize an Actuarial Report to be conducted by Nyhart Auditing in regards to the village’s Article III Police Pension Fund. President Claeyssen seconded. All “Aye;” None opposed. Motion carried by voice vote.

CHAIRMAN’S REPORT: None.

ADMINISTRATION REPORT: Placed on record with permanent file.

PLANNING AND DEVELOPMENT –CHAIRMAN TRUSTEE DAVID SCHROEDER 

UNFINISHED BUSINESS: None.

NEW BUSINESS: None.

PERSONNEL COMPENSATION & BENEFITS – CHAIRMAN TRUSTEE SALLY HOLLEMBEAK.

UNFINISHED BUSINESS: None.

NEW BUSINESS:

2. Trustee Hollembeak moved to send to the Village Board approval of the Employees Cost for Health Plans and Dental for the 2020-2021 Enrollment Period. Trustee Fustin seconded. All “Aye;” None opposed. Motion carried by voice vote.

EXECUTIVE SESSION:

(5 ILCS 120/2)(c)(1) (Personnel Matters) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. President Claeyssen made the motion, seconded by Trustee O’Hara. A roll call vote was taken:

JIM ALSBURY AYE          SALLY HOLLEMBEAK AYE

NANCY BELT AYE            JEFF O’HARA AYE

JEFF FUSTIN AYE            DAVID SCHROEDER AYE

JIM CLAEYSSEN AYE

Motion carried 7-0.

Chief of Police Roy Bethge, Village Treasurer Maureen Gumowski, and Deputy Village Clerk Heather Riley were excused prior to the (5 ILCS 120/2(C)(1) portion of executive session at 7:55 PM, Attorney James Stevens will be taking the minutes at this time.

The Committee of the Whole was in Executive Session from 7:55 PM to 8:20 PM.

RECONVENE TO OPEN SESSION:

President Claeyssen reconvened the Committee of the Whole Meeting to Open Session at 8:21 PM. A roll call vote was taken:

JIM ALSBURY PRESENT          SALLY HOLLEMBEAK PRESENT

NANCY BELT PRESENT            JEFF O’HARA PRESENT

JEFF FUSTIN PRESENT            DAVID SCHROEDER PRESENT

JIM CLAEYSSEN PRESENT

ADJOURNMENT: Trustee Hollembeak moved that the meeting be adjourned at 8:22 PM. Trustee Belt seconded. All “Aye;” None opposed. Motion carried by voice vote.

http://www.cherryvalley.org/images/committee-of-the-whole/2020/cow%20minutes%2010-26-2020.pdf