Rockford Sun

City of Rockford Finance & Personnel Committee Met Jan. 25.

Here is the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Remote
Venita Hervey	City of Rockford	Alderman	Remote
Jonathan Logemann	City of Rockford	Alderman	Remote
Karen Hoffman	City of Rockford	Alderman	Remote
Ginger Hanley	City of Rockford	Alderman	Remote

Other Attendees:

The meeting was held via teleconference.

Mayor McNamara

Council members: T. Durkee C. Tuneberg, N. Ervins, A. Thompson-Kelly, B. Rose, F. Beach, T. Quinonez, L. McNeely

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief D. O'Shea, Fire Chief D. Bergsten, N. Meyer, S. Hunter, A. Parham, T. Hughes, W. Wuori, T. Hinkens, J. Rott, X. Whitford, M. Johnson, C. Bailey

II. RESOLUTIONS

A. Award of Bid: Water Production Supplies & Materials to Core 7 Main, of Belvidere, Illinois and Dorner Company, of Sussex, Wisconsin for an estimated annual contract value of $100,000, based on unit pricing. The contract duration is through December 31, 2021 with one (1) possible annual extension. Annual price adjustment for CPI considered at contract renewal only. The funding source is Water Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Contract Change Order: Water Systems Improvement (Design & Inspection Services) to Fehr Graham Engineering and Environmental, Inc., of Rockford, Illinois.

Original contract amount: $650,000

Additional amount: $300,000

Total Amended amount: $950,000

In 2021 the City of Rockford Water Division was approved for a third forgivable loan in the amount of $4,000,000 by the IEPA, which is double the amount received for each of the past two loans. However, due to the loan increase, which will allow for additional lead service line replacements, staff recommends authorizing an increase of $300,000 to the existing contract to cover the additional work that will be needed to continue to implement and manage the program water system improvements. The funding source is Water Fund Operating Budget. Ald. Hervey commended staff for the progress on the lead service line replacement program.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

C. Award of Engineering Agreement: Harrison Avenue Reconstruction (Main Street to Kishwaukee Street) (Phase 1 Preliminary Engineering) to Fehr Graham, of Rockford, Illinois in the amount of $453,565.00. The project will be completed in 2021. The funding source is Motor Fuel Tax funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

D. Resolution for Improvement under the Illinois Highway Code for use of Motor Fuel Tax funds for Harrison Avenue Reconstruction (Main Street to Kishwaukee Street) in the amount of $600,000.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

E. Award of RFP: City-Wide Pavement Condition Analysis to Infrastructure Solutions, Inc. of Mississauga, Ontario Canada for an amount not-to-exceed $60,000 and Applied Pavement Technology, of Urbana, Illinois in the amount of $213,933.00. The projects will be completed in 2021. The funding source is Motor Fuel Tax funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

F. Resolution for Improvement under the Illinois Highway Code for use of Motor Fuel Tax funds for City-Wide Asset Management and Capital Planning in the amount of $300,000.00.

Ald. Frost asked if this items was related to the previous item just approved and was told yes. Tim Hinkens stated that the pavement condition analysis is performed every three years. The pavement management software system is $60,000, which will include training, installation and the one time purchase. There will be an annual subscription fee of $15,000 to $20,000.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

G. Supplemental Resolution for Improvement under the Illinois Highway Code requires council approval for use of Motor Fuel Tax funds for US Business 20 (West State Street) from Meridian Road to Springfield Avenue for Relocation of Traffic Signal Equipment. The additional amount requested is $1,000.00 for a total amended amount of $6,000.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

H. Resolution for Reparative Racial Justice Measures Funded by Tax Collected from the Legalization of Marijuana (submitted by Ald. McNeely).

RESULT: FAILED [0 TO 5] NAYS: Frost, Hervey, Logemann, Hoffman, Hanley

III. COMMITTEE REPORTS

A. Vouchers in the amount of $8,257,598.36

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

B. Approval of an Ordinance making Supplemental Appropriations for the City of Rockford, a Municipal Corporation, to Finance Those Functions Pertaining to its Government and Affairs Including the Library Fund, for the Fiscal Year 2021.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/1/2021 5:35 PM MOVER: Venita Hervey, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Hervey, Logemann, Hoffman, Hanley

IV. ADJOURNMENT

The meeting was closed at 6:16 PM

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