Rockford Sun

Village of Pecatonica Village Board met April 27.

Here is the minutes provided by the board:

1. Call to Order. Village President Bill Smull called the meeting to order at 7: 02 p.m. 

2. Moment of Silence. 

3. Pledge of Allegiance. 

4. Roll call taken. Trustees present: Marilyn Wilke, Kathy Doty, Tom Heister and Paula  Hachmeister. Trustee Bill Determan attended virtually. Trustee Tom Gipe was absent. 

Others present: Village Clerk Gwenn Shirley, Public Works Director Nick Berry, Engineer  Adam Holder, Police Chief Bob Smith and Treasurer Bernie Mrugala were in attendance. Attorney Doug Henry attended virtually. 

5. A Quorum was established. 

6. Approve the February 27, 2021 Special Meeting Minutes 

A motion was made by Trustee Heister and seconded by Trustee Wilke to approve the  February 27, 2021 Special Board meeting minutes. Discussion. Roll call vote was taken. All  Trustees present voted yes. Motion passed 5-0-1. 

Approve the March 4, 2021 Special Meeting Minutes 

A motion was made by Trustee Wilke and seconded by Trustee Doty to approve the March 4, 2021 Special Board meeting minutes. Discussion. Roll call vote was taken. All Trustees voted yes. Motion passed 5-0-1. 

Approve the March 16, 2021 Regular Board Meeting Minutes - 

A motion was made by Trustee Heister and seconded by Trustee Wilke to approve the  March 16, 2021 Regular Board meeting minutes. Discussion. Roll call vote was taken. All Trustees voted yes. Motion passed 5-0-1. 

7. Call to the Public. No one signed in, no emails received, no letters were in the Village Hall  drop box. 

1. Swearing in of Village Trustees Gerald Howard, Thomas Heister and Thomas Gipe and Village President William Smull - 

President Smull thanked Trustee Hachmeister for her many years of service to the Board. 

Village President Smull swore in Gerald Howard and Thomas Heister as elected Trustees. Clerk Shirley swore in Bill Smull as elected Village President. 

A motion was made by Trustee Doty and seconded by Trustee Heister to recess for 15 minutes to share cake with the Board in honor of Trustee Hachmeister years of service. 

Village Board of Pecatonica reconvened at 7:30 p.m.  

Roll call taken. Trustees present: Marilyn Wilke, Kathy Doty, Tom Heister and Gerald  Howard. Trustee Bill Determan attended virtually. Trustee Tom Gipe was absent. 

Others present: Village Clerk Gwenn Shirley, Public Works Director Nick Berry, Engineer Adam Holder, Police Chief Bob Smith and Treasurer Bernie Mrugala were in attendance. Attorney Doug Henry attended virtually. 

2. Final Report on the Pecatonica Stimulus Program – President Smull stated that the  committee met and reviewed the final report which outlined the businesses that turned  in coupons for reimbursement and the report also listed the businesses that did not turn  in any coupons. The committee then voted to disburse $150.00 to the businesses that  did not turn in any coupons and those that turned in less than $150.00 would be issued  an additional check up to $150.00. Discussion.  

3. Upgrades to the Billing Process – President Smull stated that future water bills will be  mailed to the Residents on 8x11 paper. Upgrading to this size meant that equipment to  allow for this a folder/inserter machine and a postage meter were purchased.  Discussion.  

4. Contractors Performing Work for the Village of Pecatonica –President Smull stated that Bennett Construction, Kelsey Excavating along with CLA Roofing.  

5. Police Department Monthly Report- Chief Smith reviewed the monthly report.  

6. Approve the Purchase of New Equipment for the Police Squads – Police Chief Smith outlined the equipment proposal upgrade for the department which includes a  WatchGuard Video System, 14 inch laptops for the 3 vehicles, a Signal Antenna unit, Gun Vault Compartment, Taser Cartridges and one set of running boards. 

A motion was made by Trustee Heister and seconded by Trustee Wilke to approve the  purchase of the equipment proposal not to exceed $23,000 with the police department capital funds and to replace these funds from the next round of stimulus funds the  Village is expected to receive. Roll call vote taken. All Trustees voted yes. Motion passed 5-0-1. 

7. Public Works Department Monthly Report- Nick reviewed the monthly report. Discussion.  

8. Discuss Possible Options to Replace Lead Water Service- The Board discussed options  that the Village could offer to Residents to help with the replacement of the lead line  services. They discussed working along with the street project to replace lines as they go. To be discussed again at the next board meeting. 

9. Discuss Pre Annexation Process – Attorney Henry outline the requirements of the pre annexation process that must be followed.  

10. Approve Engineer’s Payment Estimate No. 1 in the Amount of $762,629.69 to Kelsey Excavating, Inc. on the Project Known as Pecatonica Water System Improvements – 

A motion was made by Trustee Determan and seconded by Trustee Howard to approve Engineer’s Payment Estimate No. 1 in the amount of $762,629.69 to Kelsey Excavating, Inc. Discussion. Roll call vote was taken. All Trustees voted yes. Motion  passed 5-0-1. 

11. 2021-15 An Ordinance to Supplement the Appropriation Ordinance for Fiscal Year 2020-2021 for the Village of Pecatonica, Illinois (First Supplement)-2nd Reading 

A motion was made by Trustee Determan seconded by Trustee Heister to approve Ordinance 2021-15. Discussion. Roll call vote was taken. All Trustees voted yes. Motion  passed 5-0-1. 

12. 2021-16 An Ordinance Continuing the Declaration of a Local State of Emergency in the  Village of Pecatonica – 1st Reading 

A motion was made by Trustee Determan and seconded by Trustee Doty to suspend  the rules to approve Ordinance 2021-16. Discussion. Roll call vote was taken. All Trustees voted yes. Motion passed 5-0-1.  

A motion was made by Trustee Determan and seconded by Trustee Wilke to approve  Ordinance 2021-16. Discussion. Roll call vote taken. All Trustees voted yes. Motion passed 5-0-1. 

13. Approve Draft Warrant Deed and Easement for Ingress and Egress for Part of P.I.N.  09-29-476-001 from Pecatonica Community Unit School District #321 to Village of Pecatonica - 

A motion was made by Trustee Howard seconded by Trustee Determan to approve the Draft Warranty Deed and Easement for Ingress and Egress for Part of P.I.N. 09-29-476- 001 from Pecatonica Community Unit School District #321 to Village of Pecatonica. Discussion. Roll call vote taken. All Trustees voted yes. Motion passed 5-0-1. 

14. Warrant List #850 April 20, 2021 (attachment) $127,672.41 

Warrant List #851 April 20. 2021 (attachment) $ 14,380.40 

Warrant List #852 March 2021 US Bank Credit Card (attachment) $ 5,686.45 

Total $147, 739.26 

A motion was made by Trustee Determan and seconded by Trustee Howard to approve the total Warrant list for $147,739.26. Discussion. Roll call vote was taken. Trustees Howard, Determan, Doty and Heister voted yes. Trustee Wilke abstained. Motion passed 4-0-2. 

Payroll for Period ending March 14, 2021 $28,733.30

Payroll for Period ending March 28, 2021 $24,911.93 

Payroll for Period Ending April 5, 2021 $13,204.24 

Payroll for Period Ending April 11, 2021 $31 566.48 

Total $99,720.95   

A motion was made by Trustee Wilke seconded by Trustee Howard to approve the payroll in the amount of $99,720.95. Discussion. Roll Call Vote was taken. All Trustees voted yes. Motion passed 5-0-1. 

15. Adjournment -A motion made by Trustee Howard and seconded Trustee Determan adjourn at 8:42 p.m. All Trustees voted aye. Motion passed 5-0-1.

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