Village of Pecatonica Village Board Met May 18.
Here is the minutes provided by the board:
1. Call to Order - Village President Bill Smull called the meeting to order at 6:32 p.m., at Village Hall.
2. Silent moment observed.
3. The Pledge of Allegiance to the American Flag.
4. Roll call – Trustee Determan attended virtually. Trustees Doty, Wilke, Gipe, Heister and Howard were present.
Others in attendance were Village President Bill Smull, Public Works Director Nick Berry, Police Chief Bob Smith, Village Treasurer Bernie Mrugala, Village Clerk Gwenn Shirley, and Village Engineer Adam Holder. Village Attorney Darron Burke attended virtually.
5. A quorum was established.
6. Approve April 27, 2021 Special Board Meeting Minutes
A motion was made by Trustee Heister and seconded by Trustee Howard to approve the April 27, 2021 Special Board meeting minutes. Discussion. A roll call vote was taken. Determan yes, Doty yes, Wilke yes, Gipe abstain, Heister yes, Howard yes. Motion approved 5-0-1.
7. Additions/Corrections to the Agenda – Changes to Village President’s items Move #2 Cars on Main to #1. #2 Pec Playhouse Update #3 Contractors Currently Performing Work for the Village of Pecatonica. #4 Covid update. #5 Appointments. Table Building Enforcement Officer and Changes to Building Enforcements Compensation.
8. Approval of Agenda –
A motion was made by Trustee Howard and seconded by Trustee Wilke to approve the agenda as amended. Discussion. All Trustees present voted yes. Motion approved 6-0-0.
9. Call to the Public- No letters were received in the drop box, no emails were received and Both David Zimmerman and Glen Wiegert were on the agenda to speak so they waived the public comment.
Agenda Items
A. Village President
1. Approve Request for Village of Pecatonica Sponsorship for the July 24, 2021 Cars on Main Event- Dave Zimmerman addressed the Board in regards to the upcoming Cars on Main Event. Discussion. Dave Zimmerman to contact the Village Clerk to complete a Street Closure form. Trustee Wilke informed Dave Zimmerman that the Economic Development Committee would be donating $500.00 to the Event once an invoice is received.
2. Pec Playhouse update- Glenn Wiegert gave an update on the status of the Playhouse rebuild. He also discussed Demolition Permits that would be required to tear down both the Playhouse and the Granary. He thanked the Village for allowing them to store items on Village property. Discussion.
3. Contractors Currently Performing Work for the Village of Pecatonica- The Village President discussed the work being performed within the village at this time. Contractors include Bennett Construction, Kelsey Excavating, and CLA Roofing. He also discussed an issue with the support beam at Village Hall that will be repaired by Dave Cox.
4. Update on COVID-19 within the Village-Village President updated the board to recent changes on mask restrictions. The state has lifted some restrictions, Village Hall is back open to the public following mask and social distancing guidelines.
5. Appointments
Economic Development- Gerald Howard -
Liquor Commission- Gerald Howard and Tom Heister –
A motion made to appoint Gerald Howard to the Economic Development Committee and to appoint Gerald Howard and Tom Heister to the Liquor Commission by Trustee Wilke seconded by Trustee Determan. Discussion. A roll call vote was taken. Gipe no, Heister yes, Howard yes, Determan yes, Doty yes and Wilke yes. Motion passed 5-1-0.
Building Enforcement Officer- Bruce Harker- Tabled
6. Discuss Changes to Building Enforcement Officer Compensation- Tabled
7. Memorial Day Events –The Parade will start at 2pm on Memorial Day. The route has been changed to have participants line up at the middle school to avoid the road work on 7th Street. There will be a carnival on 3rd Street and in the parking lot running from Saturday May 29th through Monday May 31st. There will be a street dance on Main Street on Sunday May 30th. Discussion.
B. Unfinished Business –None
C. New Business -
1. 2021-20 An Ordinance Continuing the Declaration of a Local State of Emergency in the Village of Pecatonica, Illinois-1st Reading
A motion was made to suspend the rules to approve Ordinance 2021-20 by Trustee Wilke seconded by Trustee Heister. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.
A motion was made to approve Ordinance 2021-20 by Trustee Howard seconded by Trustee Wilke. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.
2. 2021-21 An Ordinance Adjusting Part of Refuse/Sewer/Water Bill for January 26, 2019 to February 25, 2019 Billing Cycle for Account # 0011209000 at 1049 Jackson Street, Pecatonica, Illinois-1st Reading
A motion was made to suspend the rules to approve Ordinance 2021-21 by Trustee Heister seconded by Trustee Howard. Discussion. A roll call vote was taken. Heister yes, Howard yes, Determan yes, Doty yes, Wilke abstain and Gipe yes. Motion passed 5-0-1.
A motion was made to approve Ordinance 2021-21 by Trustee Gipe seconded by Trustee Heister. Discussion. A roll call vote was taken. Howard yes, Determan yes, Doty yes, Wilke abstain, Gipe yes and Heister yes Motion passed 5-0-1.
3. 2021-22 An Ordinance to Supplement the Appropriation Ordinance for Fiscal Year 2020-2021 for the Village of Pecatonica, Illinois (Third/Final Supplemental)- 1st Reading
A motion was made to suspend the rules to approve Ordinance 2021-22 by Trustee Determan seconded by Trustee Wilke. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.
A motion was made to approve Ordinance 2021-22 by Trustee Determan seconded by Trustee Howard. Discussion. A roll call vote was taken. Doty yes, Wilke yes, Gipe no, Heister yes, Howard yes and Determan yes. Motion passed 5-1-0.
4. 2021-23 Ordinance Approving a Lead Service Line Replacement Loan Program in the Village of Pecatonica 1st Reading- Discussion This will be discussed at the next Village Board Meeting.
D. Legal (Attorney Burke) – No report.
E. Finance (Liaison Determan)
1. Liaison Report – No report. Trustee Determan asked if there were any questions for The Village Treasurer on most recent financials. Discussion.
F. Planning Commission/Zoning Board
1. Next Meeting: Thursday, June 10, 2021 at 6:00 p.m.
G. Public Works (Liaison Doty)
1. Liaison Report – No report.
2. Public Works Monthly Report- Public Works Director reminded the board of the upcoming Electronic Recycling event scheduled for June 5, 2021.
3. Approve Engineer’s Payment Estimate No.2 in the amount of $8,527.62 to Bennett Construction, Inc. on the project known as Pecatonica Well and Well House No. 3 -
A motion was made to Approve Engineer’s Payment Estimate No. 2 in the amount of $8,527.62 to Bennett Construction on the project known as Pecatonica Well and Well House No. 3 by Trustee Howard and seconded by Trustee Determan. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.
4. Approve Engineer’s Payment Request No.3 in the amount of $156,363.14 to Bennett Construction, Inc. on the project known as Pecatonica Well and Well House No. 3 –
A motion was made to Approve Engineer’s Payment Request No. 3 in the amount of $156,363.14 to Bennett Construction on the project known as Pecatonica Well and Well House No. 3 by Trustee Determan and seconded by Trustee Howard. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.
5. Approve Engineer’s Payment Request No.4 in the amount of $246,371.02 to Bennett Construction, Inc. on the project known as Pecatonica Well and Well House No. 3 –
A motion was made to Approve Engineer’s Payment Request No. 4 in the amount of $246,371.02 to Bennett Construction on the project known as Pecatonica Well and Well House No. 3 by Trustee Determan and seconded by Trustee Howard. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.
6. Approve Engineer’s Change Order No.1 in the amount of $138,102.10 to Bennett Construction, Inc. on the project known as Pecatonica Well and Well House No. 3 -
A motion made to Approve Engineer’s Payment Change Order No. 1 in the amount of $138,102.10 to Bennett Construction on the project known as Pecatonica Well and Well House No. 3 by Trustee Gipe and seconded by Trustee Determan. Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.
7. Approve Engineer’s Payment Request No.2 in the amount of $231,687.10 to Kelsey Excavating Inc., on the project know as Pecatonica Water System Improvements
A motion made to Approve Engineer’s Payment Request No. 2 in the amount of $231,687.10 to Kelsey Excavating Inc., on the project know as Pecatonica Water System Improvements- by Trustee Determan and seconded by Trustee Gipe Discussion. A roll call vote was taken. All Trustees voted yes. Motion passed 6-0-0.
8. Engineer Report – Adam Holder reviewed his report and updated the board on progress of the current projects. Discussion.
H. Public Safety (Liaison Heister)
1. Liaison Report – No report.
2. Police Department Monthly Report- No report.
I. Economic Development Committee (Chairman Wilke)
1. Next Meeting: Monday, June 14, 2021 at 6:00 p.m. –
Trustee Wilke updated the board on the Memorial Plaques for the light poles, they should be completed soon and if Public Works schedule allows, they could be installed by Memorial Day. The planters and hanging baskets will be completed by Memorial Day as well.
J. Treasurer (Bernie Mrugala)
| Warrant List # 858 May 18, 2021 (attachment) | $ $234,455.24 |
| Payroll for Period Ending May 9, 2021 | $ 29,567.57 |
K. Clerk’s Items (Gwenn Shirley) - No report.
L. Executive Session – None.
M. Adjournment –
A motion was made by Trustee Howard and seconded by Trustee Wilke to adjourn. All Trustees voted aye. Motion approved 6-0-0. Meeting adjourned at 7:54 p.m.
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