City of Rockford Finance & Personnel Committee Nov. 22.
Here is the agenda provided by the committee:
I. CALL TO ORDER
II. INFORMATION ONLY
A. Change Order: South East Sidewalk & ADA Repairs Package #2 to N-TRAK Group, of Loves Park, Illinois
Original Contract amount: $116,156.20
Current change order: $104,099.00
Total Amended Contract: $220,255.20
Additional work was requested at the following locations: 1728 Mac Arthur Drive, 1616 MacArthur Dr., 1615 MacArthur Dr., 1619 MacArthur, 1711 MacArthur Dr., 1712 MacArthur, 1716 MacArthur Dr., 1719 MacArthur, 1724 MacArthur, and 1727 Mac Arthur Dr., 2219 13th Avenue, 3501 Captains Court, 2500 Revelation Lane, North Sunset Avenue, and Mulberry Street. The work included tree root pruning, curb and sidewalk removal and replacement. The funding source is Sales Tax.
B. Financial Discussion - October 2021
III. RESOLUTIONS
A. Award of Bid: City-Wide Pavement Marking 2021 - Bikes to Countryman, Inc., of Rockford, Illinois in the amount of $96720.00. The project is estimated to be completed in Spring of 2022. The funding source is Sales Tax.
B. Award of Bid: Intersection Bike Detection Equipment to ITS PLUS, INC., of Plano, Texas in the amount of $61,565.00. The installation is planned for the spring/summer of 2022 and shall include seven intersections. The funding source is Sales Tax.
C. Award of Bid: Shepherd Trail Facility Indoor Shooting Range to Rockford Structures Construction Co., of Machesney Park, Illinois in the amount of $1,305,000.00. The project is estimated to be completed in eight months. The funding source is $8 Million Bond Proceeds/Police Operating Budget/Build Illinois Bond Funds.
D. Award of Joint Purchasing Contract: Three (3) Ambulances to Fire Service, Inc., of Naperville, Illinois in the amount of $1,065,405 ($315,135 for each ambulance and $40,000 for loose equipment, including cardiac monitor). The funding source is Capital Lease Funds/Fire Department Capital Budget.
E. Award of Joint Purchasing Contract: Two (2) Fire Engines to MacQueen Emergency Equipment Group, of St. Paul, Minnesota in the amount of $1,300,000. The funding source is Capital Lease Funds/Fire Department Capital Budget.
F. Contract Renewal - Third Party Administrator for Medical and Hospital benefits for the 2022 Health Insurance Plan to BlueCross/Blue Shield of Illinois for the contract amount/rates of $53.78 Per Employee Per Month - PPO Plan and $27.96 Per Employee Per Month - HSA Plan, following the reduction for prescription rebate. Total estimated annual administration costs - $683,213 based on 924 PPO participants and 259 HSA participants. The contract duration is one year. The funding source is the Health Insurance Fund.
G. Contract Renewal - Dental Benefits for 2022 Year Plan with Metropolitan Life Insurance for contract amount /rates of $27.84 Employee Only coverage, $65.75 Employee + One, $126.20 Family. At the current enrollment level the total estimated annual premium will be $1,201,830. The contract duration is one year. The funding source is Health Insurance Fund.
H. Contract Renewal - Employer paid Group Term Life Insurance for City of Rockford Employees with Metropolitan Life Insurance for the contract amount/rates: $.108 per $1,000 of life insurance coverage and $.025 per $1,000 of AD&D coverage. At the current employee count the total estimated annual premium will be $47,493. The contract duration is one year. The funding source is Health Insurance Fund.
I. Award of Engineering Agreement: Riverfront Path Illinois Transportation Enhancement Program (ITEP) to Fehr Graham, of Rockford in the amount of $201,410.00. The contract duration is through 2021. The funding source is Motor Fuel Tax funds.
J. Resolution for Improvement under the Illinois Highway Code authorizing the use of Motor Fuel Tax funds for the Riverfront Path ITEP in the amount of $300,000.00.
K. Acceptance of Grant Award for the 2021 Department of Justice Office of Violence Against Women's Improving Criminal Justice Responses Program Grant in the amount of $499,999.00. The grant does not require a cost match. The grant term is from October 1, 2021 to September 30, 2024.
L. Acceptance of Department of Housing and Urban Development (HUD) HOME ARP (American Rescue Plan) Grant Award in the amount of $3,579,012. The grant award, will provide funds to benefit individuals and families who are homeless, at risk of homelessness or in other vulnerable populations.
M. Approval and Acceptance of Administration of Children and Families, Office of Head Start Annual Continuation of Head Start/Early Head Start Services for the period of 4/1/2022-3/31/2023, and to accept the award funds. Head Start is also requesting approval of the Self-Assessment Report, Self-Assessment Work Plan and Program Goals.
IV. COMMITTEE REPORTS
A. Vouchers in the amount of $10,179,837.62
B. Proposed Sale of City-owned Property at 1022 Benton Street and XXX Chamberlain Street (11-23-427-004 and 11-23-427-002) in the amount of $3,000 from Rock River Valley Blood Center. The buyer is a contiguous property owner, and is planning to use the parcel for expansion of their business.
C. Amended Collaborative Agreement between the City of Rockford Health & Human Services and Rosecrance, Inc.
D. Approval of Early Head Start Child Care Partnership Non-Federal Share Waiver Request in the amount of $82,264 for the grant period 7/1/2020 - 6/30/2021.
E. Approval of Early Head Start Care Special Needs Waiver request of the requirement to serve at least ten percent (10%) of children with identified special needs during the 2020-2021 program year.
F. Approval of the General Wage Increase for Non-represented Employees V. ADJOURNMENT
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