Rockford Sun

City of Rockford Finance & Personnel Committee met March 28.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Janessa Wilkins	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: Ald. G. Torina, A. Prunty, K. Hoffman, B. Rose T. Quinonez, G. Meeks M. Bonne Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, A. Parham, T. Hughes, A. Wilkerson, K. Mattson, M. Leatherby, J. Carter, M. Johnson Interested Parties and Media

II. INFORMATION ONLY

A. Financial Discussion - February 2022

Director Hagerty stated that replacement tax is $3 million over budget. In March we will receive the balance of the major revenue sources except for property taxes. Year-to-date we are 11% over budget for revenues. For expenses, we are currently under budget by $2.6 million in the general fund. For the CIP fund, next month will be the first distribution. Motor fuel tax is slightly under budget -5.3%. The redevelopment fund revenue is 16.9% over budget.

RESULT: DISCUSSED

III. RESOLUTIONS

A. 2022-61-R - Award of Bid: Harmon Park Drainage (Phase 8) to Northern Illinois Service Co., of Rockford, Illinois in the amount of $321,509.97. The project is estimated to be completed by May 31, 2022. The funding source is CIP General Fund.

Ald. Hoffman requested the area for phase 8. Mr. Mattson responded the location was by Sexton and MacArthur Drive.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

B. 2022-62-R - Award of Bid: City-Wide Shroud Painting 2022 to Rock River Valley Painting, of Loves Park, Illinois for an estimated annual amount of $50,000, based on unit pricing. The contract duration is through December 31, 2022 with four (4) possible one-year annual extension options. Annual adjustment for CPI considered at contract renewal only. The funding source is 1% Infrastructure Sales Tax.

Ald. Logemann requested the number of shrouds that would be painted. Mr. Mattson responded around 150 per year.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

C. 2022-63-R - Award of Bid: City-Wide Sidewalk Repair 2022 Package #1 to N TRAK Group, of Loves Park, Illinois in the amount of $233,472.50. The project is estimated to be completed by May 31, 2022. The funding source is 1% Infrastructure Sales Tax.

Ald. Logemann asked when the work would start on the project. Mr. Mattson stated the project should begin within a month.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

D. 2022-64-R - Award of Bid: Sprinkler Irrigation Maintenance and Repair to Evergreen Irrigation, Inc., of Rockford, Illinois for an estimated contract value of $55,000, based on unit pricing. The contract duration is through March 31, 2023 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Parking Fund and Street Division Operating Budgets.

Ald. Frost expressed concern with one of the areas listed on the spreadsheet. Mr. Leatherby stated that there was landscaping in the area that was questioned.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

E. 2022-65-R - Award of Engineering Agreement: Bikeway Implementation to Epstein, of Chicago, Illinois in the amount of $29,859.18. The project is estimated to be completed by December 2022. The funding source is 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

F. 2022-66-R - Award of Joint Purchasing Contract: Budget Management Software to ClearGov, of Maynard, Massachusetts in the amount of $47,400 annually, with an initial set up fee of $9,000. The contract duration is through December 31, 2022 with optional annual extensions through December 31, 2025. The funding source is Information Technology Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

G. Award of RFP: Parking Access and Revenue Control Equipment to Revcon Technology Group, of Itasca, Illinois in the amount of $826,875 for equipment, software, and installation, annual software maintenance approximately $12,000 annually. The funding source is ARP Revenue Replacement/Parking Fund Operating Budget. Laid over 3/28/2022.

Director Hagerty stated that the selected vendor had suggested adding an additional exit lane in the Concourse garage. Ald. Meeks asked what amount council approved for the project. Director Hagerty stated that council approved $900,000 of ARP (American Rescue Plan) funds, which was intended to cover the replacement of the equipment and security cameras. More ARP (American Rescue Plan) funds would need to be approved if we wanted to add security cameras. There have been significant failures of the parking deck equipment. Ald. Frost requested the annual revenue for the four decks. Director Hagerty will provide that information.

RESULT: LAID OVER Next: 4/11/2022 5:30 PM

H. 2022-67-R - Award of Joint Purchasing Contract: Data Storage Infrastructure to Insight, of Tempe, Arizona in the amount of $546,470. The funding source is Information Technology Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

I. Award of Joint Purchasing Agreement: HAZMAT Trailer to LDV, of Burlington, Wisconsin in the amount of $172,313.00. The funding source is Capital Equipment/Fire Department Operating Budget. Held out 3/28/2022

RESULT: LAID OVER Next: 4/11/2022 5:30 PM

J. Award of Joint Purchasing Contract: Dive/Water Rescue Trailer to LDV, of Burlington, Wisconsin in the amount of $213,963.00. This vehicle replaces a 24- year old vehicle that has exceeded its useful life. The funding source is Capital Equipment/Fire Department Operating Budget. Held out 3/28/2022.

RESULT: LAID OVER Next: 4/11/2022 5:30 PM

K. 2022-68-R - Award of Non-Competitive Contract: Self-Contained Breathing Apparatus Cylinders (SCBA) Cylinders to Air One Equipment, of South Elgin, Illinois in the amount of $129,500.00. The funding source is Capital Equipment/Fire Department Operating Budget.

Ald. Tuneberg asked if the cylinders were just being replaced. Fire Chief Pankow stated that 140 self-contained breathing apparatus cylinders would be replaced.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

L. 2022-69-R - Award of Non-Competitive Contract: Mental Health Counseling Services to Carey Counseling, of Rockford, Illinois for an estimated amount of $26,000.00, based on unit pricing. The services will be provided to Head Start Children and families at the PACE Center, as well as other sites as needed. The contract duration is One (1) year with four (4) optional extensions. The funding source is Health & Human Services Operating Budget.

Ald. Wilkins requested more information on the payment process. Director Parham responded that they are paid $130 per hour, the $25 per hour is their in kind amount they give to us, which is a requirement for Head Start. The provider gets credit for providing the in-kind services of $25 per hour. Ald. Tuneberg asked the reason for the non-competitive contract. Director Parham explained that Carey Counseling has been the provider since 2008; there was an increase in rates so the contract required council approval. The counselor has gone through additional training for Head Start, she also does classroom observations and reviews with staff. Director Parham stated, it is a requirement of the Head Start performance standards.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

M. 2022-70-R - Approval of the Acceptance of Ballmer Foundation Grant to receive a Case for Community Investment (Built for Zero) Grant Award in the amount of $150,000. The grant does not require a cost match. The grant term is from April 1, 2022 to March 31, 2023. The purpose of the grant is to reduce the number of severely mentally ill homeless persons furthering our agency's goal of ending homelessness by end of 2022.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

IV. COMMITTEE REPORTS

A. 2022-82-CR - Approval of the vouchers in the amount of $5,802,084.86.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

B. 2022-83-CR - Approval of the authority to hire a Senior Project Manager for the Public Works Department. The costs of this position are estimated at $110,000 and would be funded by CIP Sales Tax. The Legal Director shall prepare the appropriate ordinance.

Ald. Wilkins asked if the $110,000 included benefits. Mr. Hinkens responded yes, it includes salary and benefits.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

C. 2022-85-CR - Approval of the Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the Logistics Parkway Extension Project for a total cost of $3,700,000.00. The FRSA agrees to reimburse the City 100% on the expenses related to the agreement's specified items. The funding source is CIP General Fund/Water Replacement Improvement Account (WRIA)/TIF/Four Rivers Sanitation Authority (FRSA) funds. The Legal Director shall prepare the appropriate ordinance.

Ald. Frost requested Four Rivers Sanitation Authority portion of the cost. Mr. Hinkens stated that their Four Rivers Sanitation Authority's portion would be $133,740.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

D. 2022-84-CR - Approval of the authority to hire a Grant Compliance Specialist I for the Community & Economic Development's Neighborhood Development Division. The Legal Director shall prepare the appropriate ordinance.

Director Franzen stated that the salary would be slightly over $82,000 including benefits. Ald. Logemann stated it was his understanding that the position is grant funded. Director Franzen responded yes.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

E. 2022-86-CR - Approval of a Tax-Exempt Lease for two (2) Fire Engines and Outfitting to Midland States Bank of Effingham, Illinois for a lease rate of 2.85%. The annual payments will be $215,765.99 for a term of seven (7) years. The total amount financed is $1,510,361.93. The funding source is Fire Department Operating Budget. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/4/2022 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Wilkins

V. ADJOURNMENT

The meeting was closed at 7:13 PM

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