Rockford Sun

City of Rockford Finance & Personnel Committee met March 14.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Absent
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Absent
Chad Tuneberg	City of Rockford	Alderman	Present
Janessa Wilkins	City of Rockford	Alderman	Present

Other Attendees:

Council members: T. Durkee, G. Torina, A. Prunty, K. Hoffman, T. Quinonez, G. Meeks, L. McNeely M. Bonne,

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, A. Parham, T. Hughes, A. Wilkerson, J. Rott

Interested Parties

II. RESOLUTIONS

A. 2022-53-R - Award of Bid: Janitorial Services for Health and Human Services to Peterson Cleaning, Inc., of Rockford, Illinois in the amount of $36,972.00 for year one. The contract duration is one (1) year with four (4) possible one-year extensions. The funding source is Health and Human Services Operating Budget.

Ald. McNeely questioned the number of years Peterson Cleaning has had the contract. Ms. Wilkerson stated that the City had been using a different vendor prior to the rebid, but Peterson Cleaning, Inc. has been used for other sites throughout the City in the past. Ms. Wilkerson stated she would provide council members with information regarding the number of years Peterson Cleaning was used. Ald. Tuneberg commented on the 60 vendors that were notified of the bid and only two responses were received. Director Hagerty explained that the requirements for cleaning is different for Human Services. Also, vendors remain on the list until mail is returned.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/21/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Kevin Frost, Jonathan Logemann

B. 2022-54-R - Award of Professional Services: Water Loss Control Program 2022- 2026 to M.E. Simpson Co., Inc., of Valparaiso, Indiana in the amount of $66,150.00 annually. The contract duration is one (1) year with four (4) possible annual extension options. Annual price adjustment for CPI considered at contract renewal only. The funding source is Water Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/21/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Kevin Frost, Jonathan Logemann

C. 2022-55-R - Approval of the acceptance of Illinois Housing Development Authority Strong Communities Program Round 1.5 Grant Award in the amount of $75,000. The grant does not require a cost match and the grant term is for 24 months. Approximately seven (7) residential structures will be demolished with this grant.

Ald. Wilkins asked if there was a list of the properties that would be demolished. Director Franzen stated that the properties had not yet been identified. Any property that is already meeting the criteria for demolition could be funded with this funding source. Ald. McNeely asked if City Council could be provided with a list of the seven properties. Director Franzen stated he could provide a list of demolition targets from the list of problem properties for this year. This would be part of a funding source where staff would respond to a property whether it is due to a fire or another reason.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/21/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Kevin Frost, Jonathan Logemann

D. 2022-56-R - Award of Joint Purchasing Contract for Municipal Enforcement Software to Quicket Solutions, of Chicago, Illinois for eCitation Software in the amount of $68,000 annually (Training $3,900) and Code Enforcement Case Management Software in the amount of $28,000 annually (Training $3,900). The contract duration is through December 31, 2022 with five (5) possible one-year extension options (until December 31, 2027). The funding source is Various Departmental Operating Budgets (Police, Fire and CD).

Ald. McNeely asked if there was software currently being used. Director Meyer responded there have been difficulties with the current software with the police department and it is not customizable.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/21/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Kevin Frost, Jonathan Logemann

III. COMMITTEE REPORTS

A. 2022-63-CR - Vouchers in the amount of $9,776,734.27.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/21/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Kevin Frost, Jonathan Logemann

B. 2022-64-CR - Approval of an Intergovernmental Agreement with Four Rivers Sanitation Authority for the replacement of sanitary sewer services, sanitary manholes, water main, and water services along 15th Avenue from Nelson Boulevard to Kishwaukee Street. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/21/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Janessa Wilkins, Alderman AYES: Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Kevin Frost, Jonathan Logemann

C. 2022-65-CR - Approval of the First Amendment to the Purchase Agreement with J Jeffers & Co., LLC related to the city-owned Barber Colman Campus. The purchase agreement included a 180-day due diligence period, which is set to end on April 6, 2022. Staff is recommending an amendment to the Purchase Agreement to extend the due diligence period to December 1, 2022. The Legal Director shall prepare the appropriate ordinance.

Ald. Tuneberg requested the reasoning for the extension. Director Franzen explained that the developer has been doing their due diligence in the five months since the agreement was signed. The intention is not to wait until December 1 to have a development agreement ready. Ald. McNeely expressed her concern with the time extension. Director Franzen responded that it is not out of the ordinary for a purchase contract to include a due diligence period. They did have familiarity with the property prior to entering into the purchase agreement. Ald. Torina stated that the amount of money the developer has already put into the project shows their interest in the project. A meeting was held last week at the Ethnic Heritage Museum with the Barber Colman developer being the primary speaker. The developer answered questions posed by the community. This is going to be a historical development not just on the City level, but also state-wide and nationally. Ald. Hoffman agreed with Ald. Torina's comments.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/21/2022 5:30 PM MOVER: Janessa Wilkins, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Chad Tuneberg, Janessa Wilkins ABSENT: Kevin Frost, Jonathan Logemann

IV. ADJOURNMENT

The meeting was closed at 6:45 PM

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