Rockford Sun

City of Rockford Finance & Personnel Committee met April 25.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Financial Discussion March 2022

III. RESOLUTIONS

A. Award of Non-Competitive Contract: Vacant and Foreclosure Property Registry to Property Registration Champions (PROCHAMPS). PROCHAMPS has demonstrated experience in the development, implementation, and management of foreclosing, abandoned, and vacant property registration for both small and large communities around the nation. The fee imposed by the City is $160 for residential parcels up to 3 units, and $250 for all other parcels. PROCHAMPS rate for their services is $110 per parcel, per registration period. PROCHAMPS will remit $50 to the City per residential parcel, per registration period and $140 per other parcel, per registration period. There is no direct cost to the City for these services. The contract duration is one (1) year with 3 possible one-year extensions.

B. Award of Bid: Lead Service Line Replacement Program Phase 4 to N-TRAK Group, of Loves Park, Illinois for an amount based on unit pricing as shown on bid tabulation, not-to-exceed $4,000,000. The contract duration is one (1) year. The funding source is IEPA State Revolving Loan Fund.

C. Change Order: South 3rd Street, Gregory Street & Seminary Street Water Main Replacement to Northern Illinois Service Co., of Rockford, Illinois. The funding source is Water Replacement & Improvement Account (WRIA)/DCEO Grant.

Original amount: $1,454,622.75

Change order: 504,684.00

Amended amount: $1,959,306.75

Following is a summary of emergency work already completed and additional work being requested:

Generated 4/25/2022 3:05 PM

Committee Meeting Monday, April 25, 2022 5:30 PM

Emergency Repairs ($105,113.00): This work consisted of additional environmental testing and work occurring due to a previously unknown and unmarked oil pipe network that was excavated during the construction of existing water main on Seminary Street in front of Behr Metal Property. In addition to the above mentioned repair, emergency repairs were needed on the existing water main that was 14ft deeper (20ft total) than originally anticipated, full replacement of a damaged lead service line, and the combining of the domestic and fire services serving the Behr Metal property.

Proposed Directional Bore New Water Main ($298,600.00): The existing water main crossing under the Seminary Street Bridge was damaged with the construction of the new bridge when the pilings were being driven. Per the original design, this water main was scheduled to be lined as part of the water main replacement project. Due to the extent of damage to the existing water main, this water main now needs to be relocated and reinstalled under the bridge structure in order to complete the system loop and prevent stagnation. The proposed water main will be directionally bored with casing under the eastern edge of the bridge. This proposed amount does include a contingency for the directional boring as well as a deduction for the water main lining that will not be needed.

Proposed Jack and Bore under IL-251/Kishwaukee Street ($100,971.00): The original scope of work called for connecting the proposed water main (Gregory Street) into the existing water main on IL 251/Kishwaukee Street just west of the Gregory Street and IL-251 intersection. To better align with future improvements on 8th Avenue, staff is recommending the improvements be extended through the Gregory Street and IL-251 intersection via jack and bore. This work will ensure a better take-off with future water main replacement on 8th Avenue, prevent multiple traffic disruptions, and not require the disturbance/restoration of this state-owned intersection twice.

D. Renewal of Department of Commerce and Economic Opportunity (DCEO) Low Income Home Energy Assistance Program (LIHEAP) Health & Human Services - The grant award will provide funds for approved client's electric and/or heating bills, clients energy usage education, staff training, payroll, and administration. The grant is in the amount of $1,520,625.00 and does not require a cost match. The grant term is from October 1, 2022 to June 20, 2024.

E. Renewal of Department of Commerce and Economic Opportunity (DCEO) Low Income Home Energy Assistance LIHEAP State Supplemental - The grant award will provide funds for approved client's electric and/or heating bills, client's energy usage education, staff training, payroll, and administration. The grant is in the amount of $2,615,475.00 and does not require a cost match. The grant term is from July 1, 2022 to June 30, 2023.

F. Renewal of Weatherization Department of Energy (DoE) - The grant award, will provide funds for approved client's weatherization work order, client's energy usage education, contractor(s), staff training, payroll, and administration. The grant is in the amount of $425,067.00 and does not require a cost match. The grant term is from July 1, 2022 to June 30, 2023.

G. Renewal of Department of Commerce and Economic Opportunity (DCEO) Weatherization Health & Human Services - The grant award will provide funds for approved client's weatherization work order, client's energy usage education, contractor(s), staff training, payroll, and administration. The grant is in the amount of $699,469.00 and does not require a cost match. The grant term is from June 1, 2022 to September 30, 2023.

H. Renewal of Department of Commerce and Economic Opportunity (DCEO) Weatherization State Supplemental Grant award. The grant award will provide funds for approved client's weatherization work order, client's energy usage education, contractor(s), staff training, payroll and administration. The grant is in the amount of $304,125.00 and does not require a cost match. The grant term is from July 1, 2022 to September 30, 2023.

IV. COMMITTEE REPORTS

A. Vouchers in the amount of $9,040,518.46

B. Release of Liens to facilitate sale of Winnebago County Trustee Properties

C. Fine Reduction Request for 3604 Huffman Boulevard. Staff recommends reducing original fine of $2,800.00 to $150.00 as property is in compliance.

V. ADJOURNMENT

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