City of Carlyle Water & Sewer Committee met April 19.
Here are the minutes provided by the committee:
Call to Order/Roll Call
The meeting was called to order by Mike Jansen at 7:15 p.m. at Case Halstead Library located at 550 6th Street, Carlyle, IL 62231. Committee members present included Mike Jansen and Don Perez. Chairman Scott Diekemper was absent. Others present included Bruce Hilmes, Andy Wennerstrom, Brandon Pieron, Mayor Judy Smith, Kayla Voss, Staci Dannaman, and Martha Reinkensmeyer.
Approval of Minutes
After reviewing the minutes from the April 11, 2022, meeting, Don Perez made a motion to approve the minutes. Mike Jansen seconded the motion. After a voice vote, all were found in favor.
Review Proposed FY ’23 Budget
The Committee reviewed the proposed budgets. No motions were made. See the end of the minutes.
Fire Hydrant Replacement
Kyle Hilmes questioned a bill he received for one of his drivers damaging a fire hydrant at 19th & Methodist Streets. He specifically questioned why he had to pay for an installation of a valve when the one that was damaged did not have a valve. It was explained that the damaged hydrant was installed in the 1970s and at that time valves were not required. Now, when a hydrant is installed, a valve is required. Kyle Hilmes agreed to pay the bill for the damage in full. No motions were made.
Unfinished Business
There was no unfinished business.
New Business
There was no new business.
Any Other Comments
Mayor Smith thanked everyone for their help with the budget.
Public Comments
There were no public comments.
Executive Session
The Committee did not enter executive session.
Adjournment
With no further business to discuss, Don Perez made a motion to adjourn. Mike Jansen seconded the motion. Finding all in favor, the meeting was adjourned at 8:25 p.m.
Respectfully submitted,
Martha Reinkensmeyer
Proposed FY ’23 Water Production Budget | |
| 4210 Salaries | $247,841.84 |
| 4510 Health & Dental Insurance | $17,822.16 |
| 4520 Transfer Health Insurance Deductible to Fund 26 | $18,930.23 |
| 4610 Social Security Contribution | $15,366.19 |
| 4620 Retirement Contribution | TBD |
| 4630 Medicare Contribution | $3,593.71 |
| 5110 Maintenance Services – Building | $5,000.00 |
| 5120 Maintenance Services – Equipment | $10,000.00 |
| 5130 Maintenance Services – Vehicles | $1,000.00 |
| 5150 Maintenance Services – Utility System | $3,000.00 |
| 5310 Accounting Service | $5,000.00 |
| 5320 Engineering | $5,000.00 |
| 5330 Legal Services | $1,000.00 |
| 5490 Other Professional Services | $1,000.00 |
| 5510 Postage | $3,000.00 |
| 5520 Telephone | $2,500.00 |
| 5530 Publishing | $200.00 |
| 5570 IT Software | $500.00 |
| 5580 IT Hardware | $750.00 |
| 5610 Dues | $500.00 |
| 5620 Travel Expenses | $1,500.00 |
| 5630 Training | $1,500.00 |
| 5650 Publications | $250.00 |
| 5750 Water Purchases | $5,000.00 |
| 5760 Electrical Purchases | $95,000.00 |
| 5780 Natural Gas | $8,000.00 |
| 5790 Testing | $6,750.00 |
| 5940 Risk Management Insurance | TBD |
| 6110 Maintenance Supplies – Buildings | $3,000.00 |
| 6120 Maintenance Supplies - Equipment | $20,000.00 |
| 6130 Maintenance Supplies – Vehicles | $500.00 |
| 6150 Maintenance Supplies – Utility System | $1,500.00 |
| 6520 Operating Supplies | $8,000.00 |
| 6530 Small Tools | $500.00 |
| 6550 Automotive Fuel/Oil | $2,500.00 |
| 6560 Chemicals | $165,000.00 |
| 6610 Uniforms | $2,500.00 |
| 6650 Other General Supplies | $500.00 |
| 7105 Principal Payment – Water Plant Improvements | $82,017.83 |
| 7205 Interest Payment – Water Plant Improvements | $9,132.39 |
| 8300 Lab Equipment | $1,000.00 |
| 8400 Vehicles | $10,000.00 |
| 8500 Utility System | $2,500.00 |
| 8700 Furniture | $300.00 |
| 8900 Other Equipment | $35,000.00 |
| 9130 Community Relations | $500.00 |
| 9290 Miscellaneous Expense | $500.00 |
| 9950 G & A | TBD |
| 9990 Reserves – Contingency | $150,000.00 |
| TOTAL | $954,954.35 |
Proposed FY ’23 Water Distribution Budget | |
| 4210 Salaries | $121,340.08 |
| 4510 Health & Dental Insurance | $4,052.94 |
| 4520 Transfer Health Insurance Deductible to Fund 26 | $10,567.10 |
| 4610 Social Security Contribution | $7,523.08 |
| 4620 Retirement Contribution | TBD |
| 4630 Medicare Contribution | $1,759.43 |
| 5110 Maintenance Services – Buildings | $1,000.00 |
| 5120 Maintenance Services – Equipment | $7,500.00 |
| 5130 Maintenance Services – Vehicles | $3,000.00 |
| 5150 Maintenance Services – Utility System | $25,000.00 |
| 5320 Engineering | $20,000.00 |
| 5330 Legal Services | $500.00 |
| 5340 GIS | $1,500.00 |
| 5490 Other Professional Services | $1,500.00 |
| 5510 Postage | $2,000.00 |
| 5520 Telephone | $2,500.00 |
| 5560 Other – JULIE | $500.00 |
| 5570 IT Software | $500.00 |
| 5580 IT Hardware | $1,000.00 |
| 5610 Dues | $750.00 |
| 5630 Training | $2,500.00 |
| 5650 Publications | $500.00 |
| 5760 Electrical Purchases | $15,000.00 |
| 5780 Natural Gas | $1,000.00 |
| 5790 Testing | $1,500.00 |
| 5930 Rentals | $1,000.00 |
| 5490 Risk Management Insurance | TBD |
| 6110 Maintenance Supplies – Buildings | $2,000.00 |
| 6120 Maintenance Supplies – Equipment | $2,500.00 |
| 6130 Maintenance Supplies – Vehicles | $1,500.00 |
| 6140 Maintenance Supplies – Streets | $5,000.00 |
| 6150 Maintenance Supplies – Utility System | $35,000.00 |
| 6160 Waste Dumping | $500.00 |
| 6520 Operating Supplies | $3,000.00 |
| 6530 Small Tools | $2,000.00 |
| 6550 Automotive Fuel/Oil | $12,000.00 |
| 6560 Chemicals | $500.00 |
| 6610 Uniforms | $3,500.00 |
| 8200 Building | $50,000.00 |
| 8300 Equipment | $15,000.00 |
| 8400 Vehicles | $30,000.00 |
| 8500 Utility System | $200,000.00 |
| 8900 Other Improvements | $60,000.00 |
| 9290 Miscellaneous Expense | $500.00 |
| 9950 G&A | TBD |
| 9990 Reserves – Contingency | $150,000.00 |
| TOTAL | $806,992.63 |
Proposed FY ’23 Sewer Budget | ||
| 4210 Salaries | $116,340.08 | |
| 4510 Health & Dental Insurance | $8,119.14 | |
| 4520 Transfer Health Insurance Deductible to Fund 26 | $10,760.90 | |
| 4610 Social Security Contribution | $7,213.08 | |
| 4620 Retirement Contribution | TBD | |
| 4630 Medicare Contribution | $1,686.93 | |
| 5110 Maintenance Services – Buildings | $1,000.00 | |
| 5120 Maintenance Services - Equipment | $8,500.00 | |
| 5130 Maintenance Services – Vehicles | $3,000.00 | |
| 5150 Maintenance Services – Utility System | $13,000.00 | |
| 5320 Engineering | $10,000.00 | |
| 5330 Legal Services | $1,000.00 | |
| 5340 GIS | $2,000.00 | |
| 5490 Other Professional Services | $1,000.00 | |
| 5510 Postage | $3,500.00 | |
| 5520 Telephone | $2,000.00 | |
| 5560 Other – JULIE | $500.00 | |
| 5570 IT Software | $1,000.00 | |
| 5580 IT Hardware | $500.00 | |
| 5610 Dues | $500.00 | |
| 5630 Training | $3,000.00 | |
| 5650 Publications | $250.00 | |
| 5760 Electrical Purchases | $25,000.00 | |
| 5790 Testing | $500.00 | |
| 5930 Rentals | $1,000.00 | |
| 5940 Risk Management Insurance | TBD | |
| 6110 Maintenance Supplies – Building | $5,000.00 | |
| 6120 Maintenance Supplies – Equipment | $5,000.00 | |
| 6130 Maintenance Supplies – Vehicles | $7,500.00 | |
| 6140 Maintenance Supplies – Streets | $3,000.00 | |
| 6150 Maintenance Supplies – Utility System | $5,000.00 | |
| 6520 Operating Supplies | $3,500.00 | |
| 6530 Small Tools | $750.00 | |
| 6550 Automotive Fuel/Oil | $12,000.00 | |
| 6560 Chemicals | $12,000.00 | |
| 6610 Uniforms | $3,000.00 | |
| 7100 Principal Payment – Wastewater Improvements | $40,147.92 | |
| 7200 Interest Payment – Wastewater Improvements | $4,450.58 | |
| 8100 Land | $1,000.00 | |
| 8200 Building | $25,000.00 | |
| 8300 Equipment | $3,500.00 | |
| 8400 Vehicles | $30,000.00 | |
| 8500 Utility System | $45,000.00 | |
| 8900 Other Improvements | $425,000.00 | |
| 9150 Utility Tax NPDES | $7,500.00 | |
| 9290 Miscellaneous Expense | $1,000.00 | |
| 9950 G&A | TBD | |
| 9990 Reserves – Contingency | $50,000.00 | |
| TOTAL | $910,718.63 | |
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