Rockford Sun

Village of Rockton Board of Fire and Police Commissioners met May 10.

Here are the minutes provided by the board:

The regular monthly meeting of The Village of Rockton Board of Fire and Police Commissioners convened at 6:30 p.m., in the Rockton Municipal Center. The meeting was called to order at 6:34 p.m. by Chairman Stewart who participated in the meeting by speaker phone.

ROLL CALL AND ATTENDANCE

Roll was called. Commissioners Gardner and Winters responded in person and Chairman Stewart responded by speaker phone. Deputy Chief Matt Hollinger and Attorney/Secretary Charles Kostantacos also attended the meeting.

PRELIMINARY MEETING PARTICIPATION MATTER

Pursuant to applicable criteria and related provisions of the lllinois Open Meetings Act, Commissioner Winters moved to allow Chairman Stewart to aftend the meeting by telephone (speaker phone). Commissioner Gardner seconded the motion and it passed by unanimous roll call vote

MINUTES

The Minutes of the April 12, 2022 regular monthly meeting had been previously circulated and were discussed. No modifications or corrections were suggested. Commissioner Winters moved to approve the Minutes as drafted and distributed. Chairman Stewart seconded the motion and it carried by unanimous roll call vote.

CORRESPONDENGE

Commissioner Gardner reported that there was no correspondence in the Commission mailbox and Commissioner Winters reported that the Commission had received no email.

PUBLIC DISCUSSION

None.

UNFINISHED BUSINESS

Chairman Stewart and Commissioner Gardner commented on the processing of promotional written examination scores when no passlfail cut off score is announced. For purposes of future promotional exams, Chairman Stewart suggested that the written exam scores be reported to each participating Officer individually and not collectively. Commissioner Gardner recommended that as long as an Officer's score does not eliminate them due to their failure to meet an applicable cut off, if any, all scores should be withheld from the participating Officers until the preliminary Promotional Eligibility list

is adopted. The Commissioners informally agreed to apply these procedures in the future.

Deputy Chief Hollinger advised the Commissioners that there are currently two Officers serving in acting Supervisor roles. He will be requesting that the Commissioners fill those positions by promotion.

The scheduling of promotional oral interviews was discussed. With the unanimous approval of an informal administrative motion, the Commissioners scheduled interviews to be held at Special Meetings at 6:00 p.m. on June 8th and June 9th. Attorney Kostantacos was directed to coordinate the scheduling of the Officers.

Prior to the meeting Attorney Kostantacos had circulated proposed promotional oral interview questions for review by the Commissioners. Commissioner Gardner suggested changes to two of the questions which were agreed upon by consensus after discussion.

NEW BUSINESS

Deputy Chief Hollinger informed the Commissioners that the Department's online lateral hiring application is current and ready for use. lt was agreed that the statutory newspaper advertisement would be published after the Commission's amended Rules and Regulations take effect.

Attorney Kostantacos had prepared revisions to the Commission Rules and Regulations which were distributed prior to the meeting. The changes were discussed. Commissioner Winters moved to approve the changes, Chairman Stewart seconded the motion and it was adopted by unanimous roll call vote. A publication date for the newspaper notice of the changes had previously been set for May 19,2022.

A follow up discussion took place regarding promotions and potential Candidate claims for preference points after adoption of the lnitial Promotional Eligibility List. Attorney Kostantacos was directed to determine if it would be appropriate to eliminate the military preference point claim period during the testing cycle.

The Commissioners discussed which of them would serve as Officers for the upcoming fiscal year. Thereafter, Commissioner Gardner moved to appoint Chairman Stewart to another term as Chairman. Commissioner Winters seconded the motion and it was adopted by unanimous roll call vote. Commissioner Gardner nominated Commissioner Winters to serve as Secretary and Charles Kostantacos to serve as Secretary to the Board. Both nominations were accepted and unanimously ratified by the Commissioners.

ATTORNEY REPORT

None.

PAYMENT OF BILLS

Attorney Kostantacos submitted an invoice totaling $645.00 for services during April 2022. After review, Commissioner Gardner moved to approve payment of the invoice, Commissioner Winters seconded the motion, and it carried by unanimous roll call vote.

CLOED SESSION

None

OTHER COMMISSION BUSINESS

None

ADJOURNMENT

Chairman Stewart moved to adjourn the meeting, Commissioner Winters seconded the motion and the meeting was adjourned at 7:18 p.m. by unanimous vote.

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