Rockford Sun

City of Rockford Finance & Personnel Committee met May 23.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, A. Parham, T. Hughes, A. Wilkerson, T. Hinkens, K. Mattson, M. Johnson Media and Interested parties

II. INFORMATION ONLY

A. Financial Discussion - April 2022

Director Hagerty stated that the City has only received 2 of 12 disbursements for Sales Tax to date. Expenses are significantly under budget of which may be related to capital expenses. CIP sales tax is over budget, where the general sales tax is under budget. Motor fuel tax is slightly under budget. The redevelopment/tourism fund is over budget.

RESULT: DISCUSSED

III. COMMITTEE REPORTS

A. 2022-145-CR - Vouchers in the amount of $7,861,267.04.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. 2022-146-CR - Approval of the Gifting Agreement for the property donation of 1311 North Main Street to the City of Rockford. Joseph James Partners, LLC has offered to donate the property located at 1311 North Main Street (PINs: 11-14- 430-035 & 11-14-430-034) to the City of Rockford. The City's intended use of the property would be to lease to the non-profit organization "Think Big" as a minority and women-owned small business development center. The Legal Director shall prepare the appropriate ordinance.

Ald. McNeely questioned the cost to improve the property and the lease amount. Director Franzen stated that the estimated property value donation is slightly under $350,000. The renovation costs are estimated at $1.2 million. Ald. McNeely questioned the funding source. Director Franzen stated the funding source is American Rescue Plan Act (ARPA) funds. This is about building an ecosystem and meeting the needs of the community. Ald. McNeely asked if there would be any costs associated with the donation. Director Franzen responded that with the donation, the building would become the City's property. City Administrator Cagnoni stated that once the City learned of the money that would be provided through American Rescue Plan Act (ARPA), staff thought it was important to engage in a number of stake holders that would assist in putting a plan together. This allows us to engage directly with the minority community. Ald. Frost questioned the payment of property taxes. City Administrator Cagnoni explained that the City would need to petition that property taxes not be applied to this building. Director Franzen explained the eco-system as a relationship between different organizations. Ald. Rose voiced his support for the property donation. Director Franzen stated the two individuals that started "Think Big" are long standing entrepreneurs, they have firsthand experience with business development.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

IV. RESOLUTIONS

A. 2022-116-R - Award of Architectural Service Agreement: 1311 North Main Street to Joseph W. Anderson, Architect, of Rockford, Illinois in the amount of $67,900. The contract duration for Design Construction is 2022-2023. The funding source is American Rescue Plan (ARP) Funds.

Ald. Frost asked why this item was not bid. Director Hagerty explained that architectural services falls under a State law that allows staff to hire directly with council approval.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. 2022-117-R - Award of Bid: Summer Food Program to Community Kitchen, of Rockford, Illinois in the amount of $541,500. The contract duration is one (1) year with three (3) one-year extensions. The funding source is United States Department of Agriculture grant funds through the Illinois State Board of Education.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

C. 2022-118-R - Award of Bid: City-Wide Street Repairs Group No. 3 - 2022 (Residential) to Rock Road Companies, of Janesville, Wisconsin in the amount of $1,949,947.84. The project is estimated to be completed by September 30, 2022. The funding source is 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

D. 2022-119-R - Award of Bid: City-Wide Street Repairs Group No. 4 - 2022 (Concrete) to TCI Concrete, of Rockford, Illinois in the amount of $2,444,544.21. The project is estimated to be completed by September 30, 2022. The funding source is 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

E. 2022-120-R - Award of Bid: City-Wide Sidewalk Repairs 2022 Package No. 2 to Norwest Construction, of South Beloit, Illinois in the amount of $315,414.10. The project is estimated to be completed by August 31, 2022. The funding source is 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

F. 2022-121-R - Award of Bid: City-Wide Street Repairs Group No. 2 - 2022 (Alleys) to Norwest Construction, of South Beloit, Illinois in the amount of $393,338.60. The project is estimated to be completed by September 2, 2022. The funding source is 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

G. 2022-122-R - Award of Bid: City-Wide Bridge Preservation 2022 to M & M Concrete, of Stockton, Illinois in the amount of $116,412.80. The project is estimated to be completed by July 29, 2022. The funding source is Motor Fuel Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

H. 2022-123-R - Award of Bid: North Highland Avenue & Jackson Street Water Main Replacement to N-TRAK Group, of Loves Park, Illinois in the amount of $1,298,437.21. The project is estimated to be completed by September 30, 2022. The funding source is 1% Infrastructure Sales Tax (23%) and Water Replacement Improvement Account (WRIA) (77%).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

I. 2022-129-R - Approval of Acceptance of Winnebago County Community Mental Health Tax Board Mobile Integrated Health - Mental Health Program Grant Award in the amount of $2,005,136.28. The grant term is from June 1, 2022 to May 31, 2023 and does not require a cost match. The grant will be used to fund the Mobile integrated Health - Mental Health Program (MIH-MHP), a collaboration between the City of Rockford Fire Department and SwedishAmerican/UW Health.

RESULT: HELD OUT Next: 6/6/2022 5:30 PM

J. 2022-124-R - Award of Non-Competitive Contract: Emergency Medical Dispatch Software to Priority Dispatch Corp., of Salt Lake City, Utah in the amount of $590,835. The funding source is Winnebago County Mental Health Board Grant.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

K. 2022-125-R - Award of Non-Competitive Contract: Gunshot Detection and License Plate Reader (LPR) Cameras to Flock Group, Inc., of Atlanta, Georgia for a contract amount of $294,900 - year 1, $260,000 year 2. The contract duration is two (2) years, following a six (6) month trial. The funding source is Police Department Operating Budget.

Ald. Logemann asked if the police department was going to do a comparison between Shot Spotter and Flock Group. Police Chief Redd stated that Flock Group has technology that Shot Spotter does not. Ald. Logemann asked if the license plate reader had been successful and was told yes. Ald. Logemann requested the number of positive hits with the license plate readers. Police Chief Redd stated that she did not have that information readily available, but would provide it to the aldermen.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

L. 2022-126-R - Award of Non-Competitive Contract: Police Portable Radios and Accessories to Motorola Inc., of Schaumburg, Illinois in the amount of $245,603 (Based on Unit Pricing). The funding source is Police Department Operating Budget and Edward Byrne Memorial Justice Assistance Grant (JAG) Program.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 6/6/2022 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

V. ADJOURNMENT

The meeting was closed at 8:20 PM

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