Rockford Sun

City of Rockford Finance & Personnel Committee met Aug. 22.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Actuarial Presentation by Nyhart

III. COMMITTEE REPORTS

A. Vouchers in the amount of $6,985,596.25

B. Memorandum of Understanding (MOU) Addendum between Head Start and the Rockford Park District for capital improvements. The addendum provides the City some protection of federal interests and gives the Park District the right to review and approve any major projects at the Pace Center at Fairgrounds.

C. Intergovernmental Agreement: City-State Railroad Agreement for Railway - Highway Grade Crossing Improvements (Sandy Hollow Road & Illinois Railway Railroad Tracks). This Agreement outlines the funding of this estimated $533,264.22 project. The funding of the project shall be 90% Federal, 0% Railroad, and 10% City ($53,326.45). The City's portion will be paid for using Motor Fuel Tax funds.

IV. RESOLUTIONS

A. Award of Bid: Colorado Avenue Drainage Ditch Repairs to DPI Construction, Inc., of Pecatonica, Illinois in the amount of $44,712.00. The project is estimated to be completed by September 16, 2022. The funding source is CIP General Fund.

B. Award of Bid: Saratoga Storm Sewer Repair Stenstrom Co., Ltd., of Rockford, Illinois in the amount of $30,753.35. The project is estimated to be completed by October 14, 2022. The funding source is CIP General Fund.

C. Award of Bid: Central Garage Backup Generator to Miller Engineering Company, of Rockford, Illinois in the amount of $294,500. The funding source is American Rescue Plan Act (ARPA) Funds - Phase 1.

D. Award of RFP: Website Design to CivicPlus, of Manhattan, Kansas for an initial implementation cost of $90,900 in year 1, and $27,200 annually starting in year 2. The contract duration is one (1) year with four (4) additional one-year extension options. Annual price adjustments for CPI considered at renewal only. The funding source is Information Technology Fund Operating Budget.

E. Approval and Acceptance of the Safe Streets for All (SS4A) Grant to create a Local Traffic Safety Action Plan for the City in the amount of $400,000. The Plan should include a Leadership Commitment, Safety Analysis, Engagement and Collaboration, Equity Considerations, Policy and Process Changes, Strategy and Project Selection and Progress and Transparency. The funding is SS4A $320,000 and Sales Tax $80,000.

F. Supplement Resolution for Improvement under the Illinois Highway Code for City-Wide Asset Management Capital Planning. Council authorization is required for use of Motor Fuel Tax funds for an additional amount of $15,000.00 and a total amended amount of $315,000.00.

G. Approval and Acceptance of Illinois Association of Community Action Agencies (IACAA) Department of Human Services (DHS) Employment Barrier Reduction Pilot Grant Award in the amount of $123,750 and does not require a cost match. The grant term is from signature date to June 30, 2023.

H. Continuum of Care - Rosecrance Consolidated - This grant is from the Department of Housing and Urban Development (HUD) in the amount of $774,560.00. The grant does require a 25% cost match in the amount of $193,640.00. The funds will pay Rosecrance for approved client's housing and supportive services. The City would retain $43,040 for administrative costs. The grant does not require the City to bear any additional costs. The grant term is from May 1, 2022 to April 30, 2023.

I. Continuum of Care - Rosecrance 2003 - This grant is a renewal of an existing Department of Housing and Urban Development (HUD) program in the amount of $145,219.00. The grant does require a 25% cost match in the amount of $36,304.75. The funds will pay Rosecrance for approved client's housing and supportive services. The City would retain $8,059 for administrative costs. The grant does not require the City to bear any additional costs. The grant term is from June 1, 2022 to May 31, 2023.

J. Continuum of Care - Shelter Care Ministry Consolidated Rapid Rehousing - This grant is from the Department of Housing and Urban Development (HUD) in the amount of $147,290.00. The grant does require a 25% cost match in the amount of $36,822.50. The funds will pay Shelter Care Ministries (SCM) for approved client's housing and supportive services. The City would retain $10,175 for administrative costs. The grant does not require the City to bear any additional costs. The grant term is from October 1, 2022 to September 30, 2023.

K. Continuum of Care - Shelter Care Ministry Consolidated Permanent Support Housing. This grant is from the Department of Housing and Urban Development (HUD) in the amount of $181,054.00. The grant does require a 25% cost match in the amount of $45,263.50. The funds will pay Shelter Care Ministries (SCM) for approved client's housing and supportive services. The City would retain $14,000 for administrative costs. The grant does not require the City to bear any additional costs. The grant term is from September 1, 2022 to August 31, 2023.

L. Continuum of Care - Carpenter's Place (CP) PH1 - This grant is from the Department of Housing and Urban Development (HUD) in the amount of $116,920.00. The grant does require a 25% cost match in the amount of $29,230.00. The funds will pay Carpenter's Place for approved client's housing and supportive services. The City would retain $6,735 for administrative costs. The grant does not require the City to bear any additional costs. The grant term is from October 1, 2022 to September 30, 2023.

M. Continuum of Care - Carpenter's Place (CP) PH2 - This grant is from the Department of Housing and Urban Development (HUD) in the amount of $33,392.00. The does require a 25% cost match in the amount of $8,348.00. The funds will pay Carpenter's Place for approved client's housing and supportive services. The City of Rockford would retain $2,171 for administrative costs. The grant does not require the City to bear any additional costs. The grant term is from December 1, 2022 to November 30, 2023.

N. Continuum of Care - Youth Rapid Rehousing grant is from the Department of Housing and Urban Development (HUD) program. The grant is in the amount of $95,989.00. The grant does require a 25% cost match in the amount of $23,997.25. The funds will pay for approved client's deposit, rent, client's budget education, staff training, payroll, and administration. The City of Rockford would retain $8,197 for administrative costs. The grant does not require the City to bear any additional costs. The grant term is from November 1, 2022 to October 31, 2023.

O. Oxford House, Inc.'s request to waive zoning application fees. Oxford House, Inc., has submitted zoning applications for the following properties:

3522 Applewood Lane

6274 Brigantine Lane

5383 Pepper Drive

1234 National Avenue

Each zoning application seeks a variance to approve a reasonable accommodation to allow more than six (6) unrelated individuals reside in a R-1 zoning district.

Counsel for Oxford House, Inc. requests a waiver of the zoning application fees at these properties.

City Council, by adoption of a Resolution may waive the zoning application fee. The filing fee for each property is $444.40.

V. ADJOURNMENT

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3395&Inline=True