Rockford Sun

City of Rockford Finance & Personnel Committee Sept. 26.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Absent
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Late	7:30 PM
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, K. Hoffman, B. Rose, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, Karl Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, A. Parham, T. Hughes, A. Wilkerson, T. Hinkens, K. Mattson, M. Johnson Media and Interested Parties

II. INFORMATION ONLY

A. Financial Discussion - August 2022

Director Hagerty stated the trend is continuing, year-to-date, total revenues in the general fund are 16.5% over budget. The phone utility tax is 11% under budget. All other major revenues are at or significantly over budget. For expenses, we are 6.7% under budget year-to-date. CIP sales tax is over budget year-to-date 12.5%, motor fuel tax is slightly under budget. For the redevelopment fund, revenue is 15% over budget year-to-date.

RESULT: DISCUSSED

B. Notice of Emergency Repairs to Stormwater Drainage Flume at Harrison Avenue and Express Lane. DPI Construction, Inc., of Pecatonica, Illinois was hired to complete the removal of the broken concrete flume, the backfilling of the large gully formed by erosion, and the installation of a new rip rap swale. The total cost was $218,922.85. The funding source is CIP General Fund.

Ald. Logemann asked for staff to comment. Mr. Mattson stated that the emergency repairs were due to a heavy rain event.

RESULT: DISCUSSED

C. Change Order: Buckbee Creek Bank Stabilization West of 7th Street to Sjostrom & Sons, Inc., of Rockford, Illinois

Original amount: $111,270.50

Change order: 50,370.09

Amended amount: $161,640.59

Generated 10/17/2022 11:22 AM

Committee Meeting Monday, September 26, 2022 5:30 PM

Additional work was needed due to unforeseen conditions encountered in the field during construction. A large rain event occurred just after the site was initial graded which caused the existing incurrent side channel to washout and required extra concrete to repair and construct a new, longer concrete flume. Also, prior to the concrete repair portion of the project two large washout voids were found in the channel just downstream from the project site. The decision was made to fix the washed out areas concurrently with this project to avoid future channel erosion. Lastly, while attempting to establish permanent vegetation at the project site dirt bikes and ATV’s were frequently disturbing the restoration area. Nine concrete barriers were brought in and linked together to prevent further disturbance of the restored area.

Ald. Logemann asked if there was any damage due to ATV's. Mr. Mattson stated there was a big rain event: some of the damage was due to ATV's.

RESULT: DISCUSSED

D. Change Order: City-Wide Street Repairs Group No. 1 - 2021 (Residential) to William Charles Construction, of Rockford, Illinois

Original amount: $2,289,614.30

Change order: 54,939.62

Amended Amount: $2,344,553.92

Additional work was required at the locations listed below:

Burrmont Road (James Avenue to Grenham Place): Additional areas of sidewalk and curb needed to be replaced to meet ADA standards. Funds will come from the 3rd Ward budget.

Windsong Court (Burlwood Drive to Cul-de-sac): Additional binder was required during paving operations to assure proper drainage. Additional areas of sidewalk needed to be replaced to meet ADA standards. Additional curb and gutter was required to help improve the drainage. Funds will come from the 4th Ward budget.

Cameron Avenue (Rockton Avenue to Cul-de-sac): Additional areas of sidewalk needed to be replaced to meet ADA standards. Additional curb and gutter was required to help improve the drainage. Funds will come from the 9th Ward budget.

Quincy Street (North Church Street to Huffman Boulevard): Additional areas of sidewalk needed to replace to meet ADA standards. Additional curb and gutter was required to help improve the drainage. Funds will come from the 9th Ward budget.

Apple Orchard Lane (Alpine Road to Cul-de-sac): Additional areas of sidewalk needed to be replaced to meet ADA standards. Additional curb and gutter was required to help improve the drainage. Funds will come from the 14th Ward budget.

Mr. Mattson stated that additional ADA work was needed at the locations listed in the memo.

RESULT: DISCUSSED

III. COMMITTEE REPORTS

A. 2022-241-CR - Vouchers in the amount of $11,469,185.73.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Aprel Prunty, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Kevin Frost, Chad Tuneberg

B. 2022-242-CR - Approval of lien assignment of city liens to the Northern Illinois Land Bank from City of Rockford for vacant parcels within Emerson Estates Subdivision with a boundary of School Street to the south, Pierpont to the east, Auburn to the north and Springfield to the west. The Legal Director shall prepare the appropriate ordinance.

City Administrator Cagnoni stated that there are a number of lots located within the Emerson Estates Subdivision, which are located west of Auburn Street, on Springfield Avenue, north of State Street. The properties have not been maintained for several years and the City has incurred expenses for ongoing mowing. The properties have become tax delinquent. The agreement calls for the developer to deed the properties to the Northern Illinois Land Bank. This would allow the City to expedite the removal of blight. Ald. Prunty asked why the development stopped. City Administrator Cagnoni stated that the original developer sold the lots to another developer, but that developer stopped construction due to the downturn in the economy. Ald. Prunty asked how many lots there were. City Administrator Cagnoni responded there were 30 lots, about 1/4 acre for each lot. Ald. McNeely requested more information about the liens.

City Administrator Cagnoni responded that most of the liens were for failure to mow.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Kevin Frost, Chad Tuneberg

C. 2022-243-CR - Approval of the Memorandum of Understanding with City/State/RMTD (Rockford Mass Transit District) for Rockford Complete Streets Revitalization Project. The Legal Director shall prepare the appropriate ordinance.

RAISE Grant: $ 16,384,905

City: $ 2,900,000

IDOT: $ 2,601,706

RMTD: $ 478,099

Total: $ 22,364,710

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Aprel Prunty, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Kevin Frost, Chad Tuneberg

D. 2022-244-CR - Approval of an Agreement between the City of Rockford and Union Pacific Railroad outlining preliminary engineering services for the grade crossing improvements at 11th Street and the Union Pacific Railroad tracks. The Legal Director shall prepare the appropriate ordinance.

Mr. Hinkens stated that since the lanes are being converted from a four lane to a three lane section and rebuilding sidewalks and adding a multi-use path, it will be a new type of crossing. The railroad company will be doing the engineering to see what type of signal improvements would be needed.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Aprel Prunty, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

IV. RESOLUTIONS

A. 2022-220-R - Award of Bid: Fire Department Laundry Services to R & H Laundromat and Dry Cleaning, Inc./dba A1 Dry Cleaners, of Rockford, Illinois for an estimated annual value of $32,000.00 (based on unit pricing). The contract duration is one (1) year with (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Fire Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Aprel Prunty, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

B. 2022-221-R - Award of Bid: Facility Maintenance & Hardware Supplies to Tri-B Hardware and Supply and Nicholson Hardware, both of Rockford, Illinois for an estimated annual value of $80,000.00 (based on unit pricing). The contract duration is One (1) year from date of award with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Property Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Aprel Prunty, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

C. 2022-222-R - Award of Bid: 638 Whitman Street Demolition to N-TRAK Group, of Loves Park, Illinois in the amount of $28,100.00. The project is estimated to be completed by October 21, 2022. The funding source is CIP General Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Aprel Prunty, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

D. 2022-223-R - Award of Bid: City-Wide Crack Sealing - 2022 to Complete Asphalt Services, of Pittsfield, Illinois in the amount of $50,000.00 (25,770 lbs.). The project is estimated to be completed by November 11, 2022. The funding source is Motor Fuel Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

E. 2022-224-R - Award of Bid: Lindale Road & 20th Street Drainage Repair to DPI Construction, Inc., of Pecatonica, Illinois in the amount of $51,509.00. The project is estimated to be completed by November 4, 2022. The funding source is CIP General Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Aprel Prunty, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

F. 2022-225-R - Award of Engineering Agreement: Millennium Fountain Renovation to Fehr Graham Engineering & Environmental in the amount of $38,700.00. The design portion is estimated to be completed in 2022 and the construction portion in 2023. The funding source is Redevelopment Funds (60%) & DCEO Grant (40%).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

G. 2022-226-R - Award of RFP: Worker's Compensation Third Party Administration to PMA Companies, of Schaumburg, Illinois for an estimated annual claim expense of $104,900.00 flat rate guarantee three (3) years. The contract duration is One (1) year with four (4) subsequent one-year renewals. The funding source is Worker's Compensation Fund.

Ald. Logemann asked why PMA was chosen. Director Hunter explained that compared to the other two, PMA continued to offer the best services, the others did not align with what we needed. PMA continued to provide decrease loss of time claims, continued to reduce claim frequency, and their new staffing, which has done very well.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

H. 2022-227-R - Award of RFP: Worker's Compensation Attorney Services to Wiedner & McAuliffe, Ltd., of Rockford, Illinois for Hourly Rates - partners and associates $175.00 per hour, paralegal's $100.00 per hour. The contract duration is three (3) years with two (2) subsequent one-year renewals. The funding source is Workers' Compensation Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/3/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSENT: Kevin Frost

V. ADJOURNMENT

The meeting was closed at 7:40 PM

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