Rockford Sun

City of Rockford Finance & Personnel Committee met Nov. 28.

Here is the agenda provided by the committee:

I. CALL TO ORDER 

II. INFORMATION ONLY 

A. Financial Discussion - October 2022

III. COMMITTEE REPORTS 

A. Approval of FY 2023-2027 Capital Improvement Program

B. Vouchers in the amount of $6,017,488.93

IV. RESOLUTIONS 

A. Award of Bid: Well No. 9 Temporary Treatment Rental to Surplus Management, Inc., of Rockford, Illinois for an initial contract value of $289,559.50 with a 5% reduction each subsequent year for the duration of the contract. The contract duration is five (5) years with two (2) additional extension options of five (5) years each. The funding source is Water Replacement Improvement Account (WRIA).

B. Award of Bid: Decorative Anodized Light Pole Shrouds to Modern Aluminum Castings Co., Inc., of Terre Haute, Indiana for an estimated annual value of $75,000.00, based on unit pricing. The contract duration is award through December 31, 2023 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Traffic Division Operating Budget.

C. Award of Bid: Plumbing and Restroom Modifications - Fire Station 9 to Larson & Larson Builders, of Loves Park, Illinois in the amount of $130,850.00. The funding source is American Rescue Plan (ARPA) Funds.

D. Award of Non-Competitive Contract: Fire Department Radio Receivers to Motorola Solutions, Inc., of Elgin, Illinois in the amount of $262,913.92. The funding source is American Rescue Plan (ARPA) Funds.

E. Award of Non-Competitive Contract: Air Cascade Systems for Fire Stations 1, 5, and 6 (Fire Academy) to Air One Equipment, Inc., of South Elgin, Illinois in the amount of $167,135.00. The funding source is American Rescue Plan (ARPA) Funds.

F. Award of Non-Competitive Contract: Four Post Lift for the Fire Maintenance Facility to Howard Lee and Sons, Inc., of Cherry Valley, Illinois in the amount of $66,990.00. The funding source is American Rescue Plan (ARPA) Funds.

G. Award of Non-Competitive Contract: Vehicle & Equipment Repair Parts to Lakeside International, of Rockford, Illinois for an estimated contract value of $95,000, based on unit pricing. The contract duration is through December 31, 2023 with two (2) possible annual extension options. The funding source is Equipment Fund Operating Budget.

H. Award of Non-Competitive Contract: John Deere Equipment Parts & Repair to West Side Tractor Co., of Rockford, Illinois for an estimated contract value of $100,000, based on unit pricing. The contract duration is through December 31, 2023 with two (2) possible annual extension options. The funding source is Equipment Fund Operating Budget.

I. Award of Contract Extension: Street Sweeping to Elgin Sweeping Services, Inc., of Chicago, Illinois for an estimated contract value of $571,552 based on unit pricing. The contract duration is three (3) years with two (2) additional one-year extension options. The funding source is Street Division Operating Budget.

J. Change Order: City Yards Building Demolition Package to N-TRAK Group, of Loves Park, Illinois.

Original amount: $834,000.00

Change order: $127,972.45

Amended amount: $961,972.45 

The change order is needed for the following additional work:

1. Removal of existing miscellaneous debris piles ($9,490.45)

2. It was originally thought to be timber construction, it was discovered the building construction was reinforced concrete. Due to the reinforced concrete construction, added cost will be incurred for the additional equipment and labor necessary to demolish the building. Since the building is safe to enter the asbestos can be abated prior to demolition. ($95,114.00)

3. During asbestos abatement in the other two (2) buildings, additional asbestos was discovered and needed to be removed prior to demolition. ($23,368.00)

The funding source is American Rescue Plan Act Funds (ARPA).

K. Award of Contract Extension: Banking Services to Associated Bank, of Green Bay, Wisconsin for commercial banking, credit card, lockbox services for water and ambulance, automated pay-by-phone system for water bills (IVR), purchasing and AP cards, and the City's line of credit. The contract amount is $64,000 after earnings offset fees paid. The contract extension is for the second (and final) 2- year extension. The funding source is Finance Department Operating Budget/Water Fund.

L. Contract Renewal - Third Party Administrator for Medical and Hospital benefits for the 2023 Health Insurance Plan with BlueCross/Blue Shield of Illinois for the contract amount/rates of $54.59 Per Employee Per Month - PPO Plan and $28.72 Per Employee Per Month - HSA Plan, following the reduction for prescription rebate. Total estimated annual administration costs $688,210 based on 908 PPO participants and 271 HSA participants. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

M. Contract Renewal - Dental Benefits for the 2023 Year Plan with Metropolitan Life Insurance for contract amount/rates of $28.95 Employee Only coverage, $68.38 Employee + One, $131.25 Family. At the current enrollment level the total estimated annual premium will be $1,246,737. The contract duration is one (1) year. The funding source is Health Insurance Fund.

N. Contract Renewal - Employer paid Group Term Life Insurance for City of Rockford employees with Metropolitan Life Insurance for the contract amount/rates: $.08 per $1,000 of life insurance coverage and $.025 per $1,000 of AD & D coverage. At the current employee count the total estimated annual premium will be $39,466. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

V. ADJOURNMENT 

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