Rockford Sun

City of Rockford Finance & Personnel Committee met Dec. 12.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Absent
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: G. Torina, J. Wilkins, K. Hoffman, B. Rose, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Logistics Chief M. Cordonnier, N. Meyer, S. Hunter, L. Warren, T. Hughes, A. Wilkerson, K. Mattson, R. Wilhelmi, S. Brinkman, M. Johnson

Interested Parties and Media

II. INFORMATION ONLY

A. Change Order: 9th Street Reconstruction (Sandy Hollow Road to Brooke Road) to Stenstrom Excavation, of Rockford, Illinois.

Original amount: $1,357,271.50

Change order: $ 47,437.47

Amended amount: $1,404,708.97

The change order is due to unsuitable soils encountered in the field at the time of construction. During the proof rolling of the subgrade, soft soil with high moisture content was found and the determination made to undercut this material and replace with suitable coarse aggregate to provide the necessary structural support of the road. The funding source is CDBG (Federal) and 1% Infrastructure Sales Tax.

RESULT: DISCUSSED

B. Change Order: City Wide Street Repairs Group No. 4-2022 (Concrete) to T.C.I Concrete, of Rockford, Illinois.

Original amount: $2,444,544.21

Change Order: $ 180,160.26

Amended amount: $2,624,704.47

The work included additional earth excavation, retaining walls, curb and gutter repairs, sidewalk and ADA repairs, and drainage repairs at the locations listed below.

· Sanford Street (Blake Street to Morgan Street)

· 22nd Street (17th Avenue to 18th Avenue)

· Palm Avenue Curb Island (Intersection of East State Street and Palm Avenue)

· Andrews Street (Jilson Avenue to North Hinkley Avenue)

· North Avon Street (School Street to Fairview Avenue)

· Carter Court Approaches (Mondale Drive to Cul-de-sac)

· 7th Street (15th Avenue to 20th Avenue)

· 10th Street (20th Avenue to 21st Avenue)

· South 3rd Street (College Avenue to Catlin Street)

The funding source is 1% Infrastructure Sales Tax.

RESULT: DISCUSSED

C. Change Order: Buckbee Drainage Improvements - Yale Drive to Rail Road Tracks to Fischer Excavating, Inc., of Freeport Illinois.

Original amount: $553,215.75

Change order: $ 8,900.00 (CIP Gen. Fund)

$ 25,242.27 (FRSA Funds)

Amended amount: $587,358.02

Multiple soil samples were taken at the project site prior to the beginning of construction to ensure soil was not contaminated and could be disposed of at a Clean Construction and Demolition Debris (CCDD) landfill. One sample came back above the threshold for CCDD landfill disposal limits which required additional samples beyond what was specified in the contract to be taken in order to clearly identify the area of concern.

Additionally, during the fence replacement portion of the project, eight additional gates were installed to ensure homeowner access to the creek for future maintenance.

RESULT: DISCUSSED

D. Notice of Emergency Repairs to BMO Center Pedestrian Bridge over Church Street in the amount of $148,697.98.

Minor structural work was being performed to the bridge deck/joints and concrete columns as well as cleaning and painting of the exposed structure. While prepping the steel for paint, the contractor noticed that one of the steel cross beams was beginning to disintegrate and was providing no load support. Staff immediately contacted our structural engineer (HR Green) to inspect further. Upon inspection the pedestrian bridge was closed and it was determined that both the cross beam and the steel deck pan would need to be replaced. Three (3) quotes were sought from local contractors. Sjostrom & Sons was chosen to perform the work. The work is estimated to yield a 30-year useful life. The funding source is Parking Fund Operating Budget.

RESULT: DISCUSSE

III. COMMITTEE REPORTS

A. 2022-303-CR - Vouchers in the amount of $9,480,418.68.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

B. 2022-304-CR - Fine Reduction request for 208 South Henrietta Avenue from $3,000.00 to $500.00. The request is being made on behalf of Ivan Rivas Lopez. The current owner of the property abated all outstanding violations.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS]Next: 12/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

C. 2022-298-CR - Acceptance of a USEPA Revolving loan to J. Jeffers & Company, LLC for environmental remediation at the Barber Colman redevelopment site. The proposed loan is for $1,747,673.66. Staff is requesting approval of this loan, which is subject to an executed development agreement and transfer of the property, due to USEPA deadlines in committing the funds.

Ald. Tuneberg questioned the collateral for the loan. Director Franzen stated that they need to provide us with a number of documents, one being a development agreement for the entire project, however, the actual guarantee is a corporate guarantee to the parent company, J. Jeffers, their assets and evidence they have sufficient assets that would cover this loan. In addition, the evidence there is the financing to actually achieve the project as well as insurance documents. Director Meyer stated it would be based on the financial position of the LLC to determine whether or not it is sufficient. Ald. Beach asked when the money would be released. Mr. Franzen explained that the money would not be released until we have the development agreement approved, they purchase the property, and they have committed costs.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/12/2022 5:45 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

IV. RESOLUTIONS

A. 2022-286-R - Award of RFP: HOME Investment Partnership Program - American Rescue Plan Allocation Consulting Services to W. Frank Newton, Inc., of Marietta, Georgia in the amount of $31,500.00. The contract duration is through March 31, 2023. The funding source is U.S. Department of Housing and Urban Development (HUD) HOME-ARP Administration Allocation.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/12/2022 5:45 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

B. 2022-287-R - Contract Renewal - Medical Stop Loss 2023 to Tokio Marine HCC, of Houston, Texas for a contract amount/rates $22.70 per employee per month - Single Enrollment and $77.31 per employee per month - Family Enrollment. The total estimated annual premium is $864,692 based on current number of health insurance participants. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

Ald. Frost stated this is the gross premium, we can actually recapture some of the cost. Director Hunter stated, once we reach the cap at the end of the year, we can be reimbursed. Last year we were reimbursed over $600,000.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Aprel Prunty, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

C. 2022-288-R - Contract Renewal - Pharmacy Benefit Manager for prescription drug coverage for the City of Rockford PPO Health Insurance Plan 2023 to Express Scripts, Inc. (ESI), of St. Louis, Missouri for a contract amount/rates: expenses are based on Average Wholesale Price (AWP), less a discount. Retail Cost of Brand Name Drugs will be AWP less 19.50%, Generic drugs will be AWP less 83%. Greater discounts will be applied for mail order. These new rates represent approximately a $275,000 savings. The total estimated cost is $4.5 million. The contract duration is one (1) year with two (2) additional single year renewal options. The funding source is Health Insurance Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

D. 2022-289-R - Award of Joint Purchasing Contract: 2023 Police Vehicles to Currie Motors Fleet, of Forest Park, Illinois in the amount of $917,364.80 for 23 vehicles. The funding source is Capital Lease Fund.

Ald. Beach asked if they had the vehicles. Deputy Chief Redd stated that the vehicles had not been ordered yet, another municipality was unable to make the purchase, which moved our purchase up to the second quarter.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/19/2022 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

E. 2022-290-R - Approval and acceptance of the Administration of Children and Families, Office of Head Start Annual Continuation of Head Start/Early Head Start Services for the period of 4/1/2023-3/31/2024, and approval to accept the funds. Head Start is also seeking approval of the Self-Assessment Report, Self Assessment Work Plan and Program Goals.

Ald. Tuneberg questioned the turnover. Ms. Warren stated that people were turning down jobs due to the residency requirement, also our grant dollars are limited. Our biggest challenge is recruiting qualified staff. We are fully enrolled. City Administrator Cagnoni explained that the residency requirement was done as a temporary measure and did not come before city council. Further discussion ensued.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 12/19/2022 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

V. ADJOURNMENT

The meeting was closed at 8:00 PM