Rockford Sun

City of Rockford Finance & Personnel Committee met Feb. 13.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. COMMITTEE REPORTS

A. Vouchers in the amount of $12,340,430.21

B. Letter of Understanding (City-State Project Reconciliation) between the City of Rockford and State of Illinois (IDOT) finalizing each party's participation and financial responsibilities throughout various projects. The Letter of Understanding (LOU) represents the culmination of an exchange of costs for agreed items between the following projects:

∙ North Main & Auburn Roundabout

∙ South Main Street (Pond Street to Cedar Street)

∙ South Main Street (Beltline Road to Harrison Avenue)

∙ North Main Street (Auburn Street to Riverside Boulevard)

∙ South Main Street Two-Way Conversion (Cedar Street to Chestnut Street)

Approving this LOU effectively commits the City to providing a final project reconciliation payment of $1,248,769.29 to the State.

III. RESOLUTIONS

A. Award of Bid: Tires and Tire Repair to Pomp's Tire Service, of Machesney Park, Illinois and Goodyear Tires, of Rockford, Illinois for an estimated annual value of $160,000.00 (Pomp's Tire Service : $90,000 annually and Goodyear Tires: $70,000 annually). The contact duration is through March 31, 2024 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Equipment Fund Operating Budget.

B. Award of RFP: Liability Claims Administration to Pennsylvania Manufacturers Association, of Blue Bell, Pennsylvania for a contract amount of $55,000.00 for the first 2 years, extension years 2, 3, and 4 are subject to a 3% rate increase. The contract duration is one-year with four optional one-year extensions. The funding source is Risk Management Fund.

C. Award of Joint Purchasing Contract: Turnout Gear Advanced Cleaning, Inspection, and Repair to Gear Wash of Milwaukee, Wisconsin in the amount of $76,551.00. The contract duration is one-year. The funding source is Fire Department Operating Budget.

D. Contract Renewal Program Enhancement: Specialty Drug Prior Authorization review for prescription drug coverage for the City of Rockford PPO Health Insurance Plan to ELMC, of East Norriton, Pennsylvania for contract amount/rates: There is no administrative fixed fee. Expenses are 25% of recovered savings which could exceed $25,000 annually. The contract duration is one (1) year with the ability to renew annually for two (2) additional years. The funding source is Health Insurance Fund.

E. Award of RFP: Stormwater Master Plan & Ordinance Review & Update to H.R. Green, Inc., of McHenry, Illinois in the amount of $332,848.00. The project is estimated to be completed by the end of 2023. The funding source CIP General Fund.

F. Award of Engineering Agreement: Parkview Sidewalk Phase 3 Construction Engineering to Fehr Graham, of Rockford, Illinois in the amount of $62,129.00. The project is estimated to be completed in 2023. The funding source is Motor Fuel Tax (MFT).

G. Supplemental Resolution approving the appropriation of an additional $1,534,175.38 Motor Fuel Tax (MFT) for South Main Street (IL-2) from Pond Street to Cedar Street. The total amended Motor Fuel Tax (MFT) authorization is $1,841,093.38.

H. Award of Joint Purchasing Contract: Coronado Performing Arts Center (CPAC) Building Automation System (BAS) Modernization to Alpha Controls & Services, of Rockford, Illinois in the amount of $608,821.00 (less an estimated incentive of $111,764.00). The funding source is American Rescue Plan (ARP) funds ($150,000) and the Property Fund ($458,821). This project will utilize utility incentives offered by both Nicor and ComEd energy efficiency programs - realizing a net $111,764 incentive - bringing the City's total out-of-pocket costs to $497,057.

I. Approval of Children's Home and Aid Subaward Agreement Fiscal Year 2023. The City of Rockford was selected to receive a third award from ICJIA Restore, Reinvest, and Renew (R3) Grant in the amount of $520,790 that extended the term date by 12 months, through January 31, 2024. The third designation will bring the total amount awarded to the City of Rockford under this project to $1,562,370 through January 31, 2024. Children's Home and Aid has submitted an amendment to the agreement in the amount of $218,862 for the 12-month project term. The amendment and extension do not require a match and are budget neutral.

IV. ADJOURNMENT

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