Rockford Sun

City of Rockford Finance & Personnel Committee met Jan. 23.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: G. Torina, J. Wilkins, K. Hoffman, B. Rose, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, A. Parham, T. Hughes, A. Wilkerson, J. Rott, T. Hinkens, K. Mattson, M. Baillargeon, M. Johnson

Interested Parties and Media

II. INFORMATION ONLY

A. Head Start Program Governance Review of documents

Ald. Tuneberg voiced his concern with the lack of detail for charges listed on credit card statements. Director Hagerty explained that the detail is found in the monthly financial discussion packet that includes the monthly training/travel report. The person responsibility for the procurement is the card holder in the department, not the person traveling.

RESULT: DISCUSSED

B. Info only: Fleet Ford SuperDuty Truck Purchases to Rock River Ford, of Rockford, Illinois in the amount of $157,521 and Enterprise Fleet Management, of Dearborn, Michigan in the amount of $65,965, for a total of $223,486. The funding source is Departmental Operating Budgets. On October 24, 2022, City Council approved authorization for the City Central Services Manager to execute contracts with Rock River Ford and Enterprise Fleet for 2022-2023 Ford F250- F550 Superduty truck replacements.

RESULT: DISCUSSED

III. COMMITTEE REPORTS

A. Vouchers in the amount of $10,271,714.82

Generated 1/30/2023 10:32 AM

Committee Meeting Monday, January 23, 2023 5:30 PM

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. Approval of Intergovernmental Agreement between the City and State for Alpine Road Resurfacing project from south of Harrison Avenue to Charles Street for a total cost of $1,725,000.00. The cost breakdown is as follows:

∙ Federal (80% total project costs): $1,379,080.00

∙ State (20% roadway costs, 10% signal costs): $ 339,429.00

∙ City (10% signal costs): $ 6,491.00

∙ Total Project Cost: $1,725,000.00

The costs in this agreement are estimated. Once the State awards the project, City Staff will further inform Council if the City’s participating actual costs are more than $25,000 than the estimated costs in this agreement. The funding source is Motor Fuel Tax funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

IV. RESOLUTIONS

A. Resolution approving appropriation of Motor Fuel Tax (MFT) funds to be used for Alpine Road Resurfacing in the amount of $10,000.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. Award of Bid: 1322 Broadway Demolition to N-TRAK Group, of Loves Park, Illinois in the amount of $36,312.00. The project is estimated to be completed by April 14, 2023. The funding source is American Rescue Plan Act (ARPA) Funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

C. Award of Bid: Well 34 Water Treatment Facility to Scandroli Construction, of Rockford, Illinois in the amount of $8,980,381.51. The project is estimated to be completed by July 1, 2024. The funding source is Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF).

RESULT: APPROVED BY COMMITTEE [4 TO 0] Next: 2/6/2023 5:35 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Franklin C. Beach, Jonathan Logemann, Chad Tuneberg, Aprel Prunty ABSTAIN: Kevin Frost

D. Award of Engineering Agreement (construction inspection): Well 34 Water Treatment Facility to Fehr Graham and Associates, Inc., of Rockford, Illinois in the amount of $479,535.00. The project is estimated to be completed by the Fall of 2024. The funding source is Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

E. Award of RFP: Rockford Unregulated Containment Monitoring Rule 5 (UCMR) Testing Services to Pace Analytical Services, of Peoria, Illinois for an estimated value of $27,436.00, based on unit pricing. The contract duration is through April 30, 2027 or the duration of the UCMR 5. The funding source is Water Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

F. Award of Professional Services: 2023 Water System Improvements, of Fehr Graham, of Rockford, Illinois for an estimated annual budget of $900,000 (based on hourly rates). The contract duration is 12 months with an option to extend for two (2) one-year periods by mutual consent of both the City and the Consultant in January 2024 and January 2025. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

G. Award of Non-Competitive Contract: Traffic Signal Electronic Equipment to Mobotrex Mobility & Traffic Experts, of Davenport, Iowa for an estimated annual value of $300,000. The contract duration is one (1) year. The funding source is Traffic Division Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

H. Award of Joint Purchasing Contract: ClearSpan Building Structure for Salt Storage to ClearSpan Building Structures of South Windsor, Connecticut in the amount of $310,000.00. The funding source is American Rescue Plan Act (ARPA) Funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

I. 2023-9-R - Award of Non-Competitive Contract: Tracking and reporting of wage data for State and Federal requirements to LCPTracker, of Orange, California in the amount of $27,675.00. The contract duration is one (1) year with three (3) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Legal Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

J. Award of Non-Competitive Contract: Police Portable Radios and Accessories to Motorola, of Schaumburg, Illinois in the amount of $809,776.64. The funding source is Police Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

K. 2023-10-R - Acceptance of Illinois Emergency Management Agency (IEMA) Preparedness Grant in the amount of $53,683.97. The grant does not require a cost match and the grant term is from October 1, 2021 to September 30, 2024. The Emergency Services Disaster Agency (ESDA) utilizes a whole-community approach working to ensure that the four phases of emergency management are utilized in the event of a disaster. Those include Mitigation, Preparedness, Response, and Recovery.

Ald. Beach requested more information regarding the grant. Chief Pankow explained that it is a five quarter investment cycle, every time the grant is renewed it will need council approval.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 1/23/2023 5:45 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

L. Supplemental Resolution approving the appropriation of an additional $53,162.48 of Motor Fuel Tax (MFT) funds to be used for Region 1 Planning Council FY 2023 Funding. The total amended Motor Fuel Tax (MFT) authorization is $129,454.48.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

M. Resolution approving the appropriation of Motor Fuel Tax (MFT) funds to be used for Transportation Planning Services for FY-2024 in the amount of $91,308.49.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/6/2023 5:35 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

V. ADJOURNMENT

The meeting was closed at 6:28 PM

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