Rockford Sun

City of Rockford Finance & Personnel Committee met Feb. 13.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Absent
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara:

Council members: T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, T. Quinonez, G. Meeks, L. McNeely, M. Bonne

Staff: T. Cagnoni, C. Hagerty, M. Leatherby, Deputy Chief R. Reffett, Fire Chief M. Pankow, N. Meyer, K. Ryan, A. Parham, T. Hughes, A. Wilkerson, K. Mattson, J. Carter, J. Cacciapaglia, M. Johnson Media

II. COMMITTEE REPORTS

A. 2023-24-CR - Committee recommends approval of the vouchers in the amount of $12,340,430.21 as approved at the Finance and Personnel Committee meeting on February 13, 2023.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

B. 2023-25-CR - Committee recommends approval of the Letter of Understanding (City-State Project Reconciliation) between the City of Rockford and State of Illinois (IDOT) finalizing each party's participation and financial responsibilities throughout various projects. The Letter of Understanding (LOU) represents the culmination of an exchange of costs for agreed items between the following projects:

∙ North Main & Auburn Roundabout

∙ South Main Street (Pond Street to Cedar Street)

∙ South Main Street (Beltline Road to Harrison Avenue)

∙ North Main Street (Auburn Street to Riverside Boulevard)

∙ South Main Street Two-Way Conversion (Cedar Street to Chestnut Street)

Approving this LOU effectively commits the City to providing a final project reconciliation payment of $1,248,769.29 to the State.

The Legal Director shall prepare the appropriate ordinance.

Ald. McNeely questioned the funding for the project. Mr. Hinkens responded Motor Fuel Tax funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Aprel Prunty, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

III. RESOLUTIONS

A. 2023-25-R - Committee recommends approval of the Award of Bid: Tires and Tire Repair to Pomp's Tire Service, of Machesney Park, Illinois and Goodyear Tires, of Rockford, Illinois for an estimated annual value of $160,000.00 (Pomp's Tire Service : $90,000.00 annually and Goodyear Tires: $70,000.00 annually). The contract duration is through March 31, 2024 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Equipment Fund Operating Budget.

Ald. McNeely asked if this item would be bid next year. Ms. Wilkerson explained that the bid was awarded with four (4) possible one-year extensions. Mr. Leatherby added the contract is broken up into two primary components; purchasing and servicing. Goodyear follows the State contract price. If staff finds another vendor that has the tires cheaper we would not be obligated to buy the tires from Goodyear.

RESULT: APPROVED BY COMMITTEE [3 TO 0] Next: 2/21/2023 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Kevin Frost, Alderman AYES: Kevin Frost, Franklin C. Beach, Aprel Prunty ABSTAIN: Chad Tuneberg ABSENT: Jonathan Logemann

B. 2023-26-R - Committee recommends approval of the Award of RFP: Liability Claims Administration to Pennsylvania Manufacturers Association, of Blue Bell, Pennsylvania for a contract amount of $55,000.00 for the first 2 years, extension years 2, 3, and 4 are subject to a 3% rate increase. The contract duration is one year with four optional one-year extensions. The funding source is Risk Management Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

C. 2023-27-R - Committee recommends approval of the Award of Joint Purchasing Contract: Turnout Gear Advanced Cleaning, Inspection, and Repair to Gear Wash of Milwaukee, Wisconsin in the amount of $76,551.00. The contract duration is one-year. The funding source is Fire Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

D. 2023-28-R - Committee recommends approval of the Contract Renewal Program Enhancement: Specialty Drug Prior Authorization review for prescription drug coverage for the City of Rockford PPO Health Insurance Plan to ELMC, of East Norriton, Pennsylvania for contract amount/rates: There is no administrative fixed fee. Expenses are 25% of recovered savings which could exceed $25,000.00 annually. The contract duration is one (1) year with the ability to renew annually for two (2) additional years. The funding source is Health Insurance Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

E. 2023-29-R - Committee recommends approval of the Award of RFP: Stormwater Master Plan & Ordinance Review & Update to H.R. Green, Inc., of McHenry, Illinois in the amount of $332,848.00. The project is estimated to be completed by the end of 2023. The funding source CIP General Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

F. 2023-30-R - Committee recommends approval of the Award of Engineering Agreement: Parkview Sidewalk Phase 3 Construction Engineering to Fehr Graham, of Rockford, Illinois in the amount of $62,129.00. The project is estimated to be completed in 2023. The funding source is Motor Fuel Tax (MFT).

Ald. Tuneberg asked if the power lines would be buried. Mr. Carter stated that the power lines would not be buried. Ald. Tuneberg asked when construction would be completed. Mr. Carter stated it is anticipated construction will be completed in 2023. Ald. McNeely questioned the amount of sidewalk. Mr. Carter stated that it would be from the School of Medicine to Spring Creek. Motor Fuel Tax funds will be used to pay for the engineering portion and the TAP grant would be used to pay for the construction.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

G. 2023-31-R - Committee recommends approval of the Supplemental Resolution approving the appropriation of an additional $1,534,175.38 Motor Fuel Tax (MFT) for South Main Street (IL-2) from Pond Street to Cedar Street. The total amended Motor Fuel Tax (MFT) authorization is $1,841,093.38.

Mr. Hinkens stated the original resolution requested $306,918.00, an additional $1,534,175.37 is being requested for a total amount of $1,841,093.38.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

H. 2023-32-R - Committee recommends approval of the Award of Joint Purchasing Contract: Coronado Performing Arts Center (CPAC) Building Automation System (BAS) Modernization to Alpha Controls & Services, of Rockford, Illinois in the amount of $608,821.00 (less an estimated incentive of $111,764.00). The funding source is American Rescue Plan (ARP) funds ($150,000.00) and the Property Fund ($458,821.00). This project will utilize utility incentives offered by both Nicor and ComEd energy efficiency programs - realizing a net $111,764.00 incentive - bringing the City's total out-of-pocket costs to $497,057.00.

Ald. Bonne spoke about the importance of the Building Automation System for the Coronado Performing Arts Center. Ald. Tuneberg also spoke about the importance of the Building Automation System.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

I. 2023-33-R - Committee recommends approval of the Children's Home and Aid Subaward Agreement Fiscal Year 2023. The City of Rockford was selected to receive a third award from ICJIA Restore, Reinvest, and Renew (R3) Grant in the amount of $520,790.00 that extended the term date by 12 months, through January 31, 2024. The third designation will bring the total amount awarded to the City of Rockford under this project to $1,562,370.00 through January 31, 2024. Children's Home and Aid has submitted an amendment to the agreement in the amount of $218,862.00 for the 12-month project term. The amendment and extension do not require a match and are budget neutral.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 2/21/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Aprel Prunty, Alderman AYES: Kevin Frost, Franklin C. Beach, Chad Tuneberg, Aprel Prunty ABSENT: Jonathan Logemann

IV. ADJOURNMENT

The meeting was closed at 6:32 PM

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