Rockford Sun

City of Rockford Finance & Personnel Committee met March 13.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council members: G. Torina, J. Wilkins, K. Hoffman, G. Meeks

Staff: T. Cagnoni, C. Hagerty, K. Saunders, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, O. Carter, T. Hughes, A. Wilkerson, M Baillargeon, M. Leatherby, J. Rott, and M. Johnson Interested Parties and Media

II. INFORMATION ONLY

A. Head Start Governance - February 2023

RESULT: DISCUSSED

III. COMMITTEE REPORTS

A. 2023-44-CR - Committee recommends approval of vouchers in the amount of $9,769,211.40 as approved at the Finance and Personnel Committee meeting on March 13, 2023.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. 2023-45-CR - Committee recommends approval to renew the Intergovernmental Agreement for the Crisis Co-Response Team Program between the City of Rockford, City of Loves Park, County of Winnebago and Rosecrance. The Legal Director shall prepare the appropriate ordinance.

Ald. Logemann asked if there was any data on the Rosecrance calls for service. Chief Redd stated they had done 1,600 follow-ups.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

IV. RESOLUTIONS

A. 2023-43-R - Committee recommends approval of the Award of Bid: Lead Service Line Replacement Program Phase 5 to N-TRAK Group, of Loves Park, Illinois for an amount not-to-exceed $4,000,000.00 based on unit pricing. The contract duration is one (1) year. The funding source is Illinois Environmental Protection Agency (IEPA) State Revolving Loan Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. 2023-44-R - Committee recommends approval of the Award of Bid: Water Distribution/Production Supplies & Materials to Core & Main, of Rockford, Illinois ($454,326.57); PowerSeal Pipeline Products, of Wichita Fall, Texas ($33,138.11); Ferguson Waterworks, of DeKalb, Illinois $247,391.50); Domer Company, of Sussex, Wisconsin ($784,583.00); J & R Supply, Inc., of East Dubuque, Illinois ($315,140.00) for an estimated amount of $800,000.00, based on unit pricing. The contract duration is one (1) year, with two (2) possible one year extensions. The funding source is Water Operating Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

C. 2023-45-R - Committee recommends approval of the Award of Non-Competitive Contract: Water Division Transit Van Purchase to Anderson Rock River Ford, of Rockford, Illinois in the amount of $49,512.26. The funding source is Water Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

D. 2023-46-R - Committee recommends approval of the Change Order: Salt Storage Structure to ClearSpan Building Structures, of South Windsor, Connecticut.

Original amount: $310,000.00

Change order: $ 86,532.00

Amended amount: $396,532.00

Recently, as staff have advanced the project forward, it was identified that a quote from 2021 was brought forward for Council approval. Due to the current market pricing of materials and construction labor rates, the amended contract amount listed above is required to move forward. Once approved, fabrication of the structure would begin immediately with the project completion in 2023. The funding source is American Rescue Plan Act (ARPA) Funds.

Ald. Tuneberg requested a breakdown of the increase in materials and labor costs. Mr. Baillargeon stated he would provide that information to the aldermen.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

E. 2023-47-R - Committee recommends approval of the Award of Joint Purchasing Contract: Millennium Fountain Splashpad Equipment to Vortex Aquatic Structures, of Dover, Delaware in the amount of $107,306.00. The project is expected to be completed in 2023. The funding source is DCEO Grant Funds (40%) and Redevelopment Funds (60%).

Ald. Beach asked if the expense was a one-time cost. Director Saunders stated that the money was available in the redevelopment fund. Ald. Prunty requested the location of the Millennium Fountain. Director Saunders responded it was located on Water Street. Ald. Tuneberg stated that with the current structure, the water just circulates. Director Saunders stated that the fountain was designed for esthetics, the new Splashpad would allow the kids to wade and play in, with a high efficiency water to waste feature.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

F. 2023-48-R - Committee recommends approval of the Award of Non-Competitive Contract: Head Start Minivans to Anderson Dodge, Chrysler, Jeep, Ram, of Rockford, Illinois in the amount of $175,652.04. The purchase includes four (4) Chrysler Pacifica vans. The funding source is Head Start/Early Head Start Grant.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

G. 2023-49-R - Committee recommends approval and acceptance of the amended Illinois Department of Human Services (IDHS) Homeless Prevention Grant Award. The grant amendment will provide funds for approved client's landlord, electric and/or heating bills, client's budget education, staff training, payroll, and administration. This amendment is adding additional funds in the amount of $80,000.00. The grant term is from July 1, 2022 to June 30, 2023.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

H. 2023-50-R - Committee recommends approval and acceptance of the amended Illinois Association of Community Action Agencies (IACAA) DHS Employment Barrier Reduction Pilot Grant Award. The additional grant award will provide funds for SNAP/TANF/Medicaid recipients for supportive services expenses, including but not limited to expenses for homelessness prevention, utilities, transportation/gas, uniforms, tools/equipment and similarly purposed expenses as designated by IACAA. The amendment is for additional funds in the amount of $33,750.00.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/20/2023 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

V. ADJOURNMENT

The meeting was closed at 6:26 PM

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=12&ID=2238&Inline=True