Rockford Sun

Village of Pecatonica Public Works Committee met April 3

Here are the minutes provided by the Committee

1. Call to Order- The meeting was called to order by Committee Chairman Tom Gipe at 6:41 pm on  Monday, April 3, 2023. 

2. Roll call – Chairman Tom Gipe, and Village Trustees Bill Determan were present, Trustee Gerald  Howard was absent.  

Also in attendance were, Public Works Director Nick Berry and Village Engineer Jason Stoll, Interim  Chief Nylund and Marjory Herbig. 

3. Additions/Corrections to the Agenda- none. 

4. Approve the Agenda - A motion was made by Trustee Determan and seconded by Trustee Gipe to approve the agenda.  Discussion. A roll call vote was taken. All in favor Motion approved 2-0-1. 

5. Public Comment 

Marjory Herbig questioned the committee about how the Village handles rebates from Menards. She  wanted to make sure the rebated were credited to the Village. Discussion. 

6. Approve the March 6, 2023 Minutes 

A motion was made by Trustee Determan and seconded by Trustee Gipe to approve the March 6, 2023 meeting minutes. Discussion. A roll call vote was taken. All in favor Motion approved 2-0-1. 

7. Discuss Sidewalk Replacement Program for the Village – The committee discussed ideas for the Sidewalk Replacement Program, they reviewed surrounding  area programs. Discussion. The committee discussed the plan moving forward. The policy and  application will be typed up, and presented at the next Regular Board meeting. Discussion.  

8. Approve Purchase of Spectrophotometer 

Nick Berry addressed the committee the need to replace are current Spectrophotometer, ours is 14  years old and outdated. He received quotes on a replacement and feels the DR3900 from Hach is the  better buy. It has the same cost per unit as the one from USA Blue book however, it offers 2 year bench  service warranty for the same price as 1 year from USA Bluebook. Discussion 

A motion was made by Trustee Determan and seconded by Trustee Gipe to send to the full board the  approval of the purchase of the Spectrophotometer not to exceed $7,500.00 to be purchased through  Hach. Discussion. A roll call vote was taken. All in favor Motion approved 2-0-1. 

9. Discuss Main Street Parking - Nylund reviewed potential changes to the parking on Main and 4th Street to help with the site lines for  crossing Main Street. He also shared examples of signs that could be used to help with the drop off  times at Green Bean Academy. Discussion 

10. Engineer’s Report 

Elevated Water Tank, Tower Painting Project (22-327) 

∙ Contract documents have been fully executed and distributed to Jetco and the Village. 

∙ Preconstruction meeting tentatively scheduled for May, 2023 

Lead Service Line Replacement, LSLR (21-828) 

∙ Upon completion of the public comment period for the PEID, the Village has Project Plan approval.  Formal letter from IEPA forthcoming.  

∙ FG is working on finalizing engineering and bid documents for the replacement project. Expected  bidding this summer and hopefully construction can begin later this fall.  

Grant Opportunities  

∙ FG submitted a congressional legislative grant request of $2.5M for improvements to 3rd Street by Bay  Valley Foods. The grant application went into Senator Ducksworth, Senator Durbin, and Congressman  LaHood.  

∙ There will be grant opportunities coming in the summer for water/sewer projects through DCEO CDBG  program. We will notify the Village when these grant opportunities are published. Historically, money  has been available for sewer and manhole lining projects. Last year’s program included funding  opportunities up to $1.5M with no match requirements.  

10. Adjourn 

A motion was made by Trustee Determan and seconded by Trustee Gipe to adjourn the meeting. All in  favor meeting adjourned at 7:45pm

https://villageofpecatonica.com/wp-content/uploads/2023/05/Public-Works-4-3-2023.pdf