Rockford Sun

City of Rockford City Council met June 5.

Here is the agenda provided by the council:

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

C. Acceptance of the Journal

1. Journal of Proceedings for the City Council meeting held on May 1, 2023.

2. Journal of Proceedings for the City Council meeting held on May 15, 2023.

II. PROCLAMATIONS

III. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

1. Memorandum from Kyle Saunders, Public Works Director, regarding the acceptance of the Illinois EPA Public Water Supply Loan Program (PWSLP) for lead service line inventory (LSLI) grant funds. Referred to

Planning and Development Committee.

2. Memorandum from Kyle Saunders, Public Works Director, regarding the approval of an application and acceptance of the Energy Efficiency Community Block grant from the Department of Energy. Referred to Planning and Development Committee.

3. Memorandum from Anna Garrison, Economic Development Manager, regarding the adoption of an Ordinance to Terminate the South Main - Rock Street TIF and Ordinances for Barber Colman TIF. Referred to Planning and Development Committee.

4. Memorandum from Sarah Brinkmann, Housing and Program Manager, regarding the designation of Community and Development Director Karl Franzen and Legal Director Nicholas Meyer as Certifying Officers for Environmental Reviews submitted to HUD. Referred to Planning and Development Committee.

B. Code and Regulation Committee

1. Memorandum from Jeremy Carter, Traffic and Development Engineer, regarding a request for an honorary street name change on 5th Street to Ronaldo D. Stone Way. Referred to Code and Regulation Committee.

2. Traffic Commission Agenda for the meeting to be held on June 14, 2023 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on June 26, 2023. Referred to Code and Regulation Committee.

3. Memorandum from Martin Bloom, Project Manager-Permits and Special Events, regarding upcoming special events which include: Fred Van Vleet Block Party, Cycle on 2nd, R.A.M.P. River Run and Stroll on State. Referred to Code and Regulation Committee.

4. Memorandum from Erin Hannigan, Assistant City Attorney, regarding a Pre-Annexation Agreement for 4201 O'Connell Street. Referred to Code and Regulation Committee.

5. Memorandum from Erin Hannigan, Assistant City Attorney, regarding a Pre-Annexation Agreement for 3007 South Alpine Road and 26xx Bavarian Lane. Referred to Code and Regulation Committee.

C. Finance and Personnel Committee

1. Memorandum from Kyle Saunders, Public Works Director, regarding an Intergovernmental Agreement between the City of Rockford and State of Illinois for the Alpine Road Reconstruction. Referred to Finance and Personnel Committee.

2. Memorandum from Anna Garrison, Economic Development Manager, regarding a Lease Agreement for 211 Elm Street. Referred to Finance and Personnel Committee.

3. Memorandum from Owen Carter, Community Services, regarding the acceptance of the anticipated Illinois Department of Human Services (IDHS) Emergency Solutions Grant (ESG) Award. Referred to Finance and Personnel Committee.

4. Memorandum from Jennifer Cacciapaglia, Mayor's Office of Domestic and Community Violence, for an agreement with Get Connected for placement of Victim Advocates through the Greater Illinois Reimagine Violence Prevention Services Award. Referred to Finance and Personnel Committee.

IV. PUBLIC SPEAKERS

1. John Tac Brantley

2. Rev. Earl Dotson, Sr.

3. Victoria Taft

4. Rhonda Robinson

5. Prophet Yusef

V. NEW COMMITTEE REPORTS

A. Planning and Development Committee

1. Committee recommends approval of the Funding Agreement with Miracle Mile Rockford for an amount up to $30,000.00. The Legal Director shall prepare the appropriate ordinance.

B. Code and Regulation Committee

1. Committee recommends sustaining the Traffic Commission's approval for Handicapped Parking only on the north side of Kent Street from Ferguson Street to 165 feet west of Ferguson Street. The Legal Director shall prepare the appropriate ordinance.

2. Committee recommends sustaining the Traffic Commission's recommendation that No Action be taken on the request to establish stop control at the intersection of Cheroakwood Lane and Crofton Road.

3. Committee recommends approval of the Vacation of a Drainage Easement for Lot 9 and Lot 15, Plat No. 2 of Buckley Commercial Center Subdivision. The Legal Director shall prepare the appropriate ordinance.

4. Committee recommends approval of the Annexation of 28xx Searles Avenue (westerly 452 feet of 2804 Searles Avenue). The Legal Director shall prepare the appropriate ordinance.

5. Committee recommends approval of the modification of an existing Liquor License to add one additional video gaming terminal at The Office Niteclub located at 513 East State Street. The Legal Director shall prepare the appropriate ordinance.

6. Committee recommends sustaining the Zoning Board of Appeals' denial for a Variation to increase the maximum allowed square footage of a wall sign from 240 square feet to 297.64 square feet in a C-3, General Commercial Zoning District at 6260 and 6350 East State Street (Sharpen Up for MB Rockford State LLC/Applicants).

7. Committee recommends sustaining the Zoning Board of Appeals' approval for a Special Use Permit for a mural in a C-4, Urban Mixed-Use Zoning District at 308 West State Street (City of Rockford/Rockford Area Convention & Visitor’s Bureau/Applicants). The Legal Director shall prepare the appropriate ordinance.

8. Committee recommends sustaining the Zoning Board of Appeals' approval for a Special Use Permit for a mural in a C-4, Urban Mixed-Use Zoning District at 316 West State Street (City of Rockford/Rockford Area Convention & Visitor’s Bureau/Applicants). The Legal Director shall prepare the appropriate ordinance.

9. Committee recommends sustaining the Zoning Board of Appeals' approval for a Special Use Permit for a mural in a C-4, Urban Mixed –Use Zoning District at 1019 5th Avenue (City of Rockford/Rockford Area Arts Council/Applicants). The Legal Director shall prepare the appropriate ordinance.

10. Committee recommends sustaining the Zoning Board of Appeals' approval for a Special Use Permit for a mural in a C-3, General Commercial Zoning District at 4618 East State Street (City of Rockford/Rockford Area Convention & Visitor’s Bureau/Applicants). The Legal Director shall prepare the appropriate ordinance.

C. Finance and Personnel Committee

1. Committee recommends approval of the vouchers in the amount of $9,810,404.57 as approved at the Finance and Personnel Committee meeting held on May 22, 2023.

2. Committee recommends approval of a one-year extension of the Memorandum of Understanding between the City of Rockford and Board of Education, Rockford Public Schools to provide services to Head Start students in a school-based counseling model. The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends approval of an Intergovernmental Agreement between the City of Rockford and Rockford Township in which Rockford Township will provide emergency rental assistance funding in the amount of $10,000.00. The Legal Director shall prepare the appropriate ordinance.

4. Committee recommends approval of revisions to the City of Rockford Rules and Regulations for Sick Leave and the new Family Bereavement Leave. The Legal Director shall prepare the appropriate ordinance.

VI. UNFINISHED BUSINESS COMMITTEE REPORTS LAID OVER

A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends sustaining the Zoning Board of Appeals' approval for a Special Use Permit for a Planned Unit Development consisting of a mixed-use building with an early learning center and sixty-four (64) apartments, ten (10) courtyard duplexes, a mixed-use commercial building consisting of vertical indoor agriculture and culinary education, a 6-family building, an 8-10 family multiplex, two (2) side-by-side duplexes with rear accessory dwelling units and six (6) single-family residences with rear accessory dwelling units in an I-1, Light Industrial and R-1, Single-Family Residential Zoning Districts at 310 South Avon Street, 1104 Chestnut Street and 13xx Preston Street (Rockford Housing Development Corporation/Applicant). Subject to conditions. The Legal Director shall prepare the appropriate ordinance. (LAID OVER MAY 1, 2023)

C. Finance and Personnel Committee

VII. OFFICERS REPORTS

VIII. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends approval of a Resolution for authority to intervene on non-residential Property Tax Appeal cases before the Property Tax Appeal Board.

C. Finance and Personnel Committee

1. Committee recommends approval of a Resolution authorizing the Central Services Manager to execute a contract for Street Lighting and Well Pumping Electric Supply.

2. Committee recommends approval of the Award of Engineering Agreement: Well 9 Temporary Treatment Facility Improvements to Fehr Graham and Associates, Inc., of Rockford, Illinois in the amount of $96,950.00. The project is estimated to be completed by November 1, 2023. The funding source is Water Replacement Improvement Account (WRIA).

3. Committee recommends approval of the Award of Joint Purchasing Contract: Copier Rental to Marco Technologies, Rockford, Illinois in the amount of $80,424.00 annually for a five (5) year contract. The funding source is Various Departmental Operating Budgets.

4. Committee recommends approval of the Rejection of Bids/Take new Bids for Millennium Fountain Renovation (Bid No: 223-W-012). Staff recommends the specifications and plans be evaluated for value engineering and rebidding purposes.

5. Award of Bid: City-Wide Street Repairs Group No. 2 - 2023 (Residential) to Rock Road Companies, of Rockford, Illinois in the amount of $2,291,585.68. The project is estimated to be completed by September 29, 2023. The funding source is 1% Infrastructure Sales Tax.

6. Award of Bid: City-Wide Street Repairs Group No. 3 - 2023 (Concrete) to T.C.I. Concrete, of Rockford, Illinois in the amount of $1,644,298.66. The project is estimated to be completed by September 29, 2023. The funding source is 1% Infrastructure Sales Tax.

7. Approval of an application and acceptance of a Homeless Prevention grant from Illinois Department of Human Services (IDHS) in the amount of $487,000.00. This grant does not require a cost match. The grant term is from July 1, 2023 to June 30, 2024.

8. Acceptance of the grant funds and approval of the four (4) Sub-Award Agreements for the U.S. Department of Housing and Urban Development (HUD) Continuum of Care (COC) Grant:

The grant does not require the city to bear any additional costs.

9. Approval of an application and acceptance of the U.S. Housing and Urban Development (HUD) Continuum of Care (COC) Rapid Youth Rehousing Grant award in the amount of $95,989.00 This grant requires a 25% cost match in the amount of $23,997.25. The grant term is from November 1, 2023, to October 31, 2024. The grant does not require the City to bear any additional costs.

IX. NEW BUSINESS (ORDINANCES)

A. Planning and Development Committee

1. An ordinance approving the Funding Agreement with Miracle Mile Rockford for an amount up to $30,000.00.

B. Code and Regulation Committee

1. An ordinance approving Handicapped Parking only on the north side of Kent Street from Ferguson Street to 165 feet west of Ferguson Street.

2. An ordinance approving the Vacation of a Drainage Easement for Lot 9 and Lot 15, Plat No. 2 of Buckley Commercial Center Subdivision.

3. An ordinance approving the Annexation of 28xx Searles Avenue (westerly 452 feet of 2804 Searles Avenue).

4. An ordinance approving the modification of an existing Liquor License to add one additional video gaming terminal at The Office Niteclub located at 513 East State Street.

5. An ordinance approving a Special Use Permit for a mural in a C-4, Urban Mixed-Use Zoning District at 308 West State Street (City of Rockford/Rockford Area Convention & Visitor’s Bureau/Applicants).

6. An ordinance approving a Special Use Permit for a mural in a C-4, Urban Mixed-Use Zoning District at 316 West State Street (City of Rockford/Rockford Area Convention & Visitor’s Bureau/Applicants).

7. An ordinance approving a Special Use Permit for a mural in a C-4, Urban Mixed–Use Zoning District at 1019 5th Avenue (City of Rockford/Rockford Area Arts Council/Applicants).

8. An ordinance approving a Special Use Permit for a mural in a C-3, General Commercial Zoning District at 4618 East State Street (City of Rockford/Rockford Area Convention & Visitor’s Bureau/Applicants).

9. An ordinance approving a Special Use Permit for a Planned Unit Development consisting of a mixed use building with an early learning center and sixty-four (64) apartments, ten (10) courtyard duplexes, a mixed use commercial building consisting of vertical indoor agriculture and culinary education, a 6-family building, an 8-10 family multiplex, two (2) side-by-side duplexes with rear accessory dwelling units and six (6) single-family residences with rear accessory dwelling units in an I-1, Light Industrial and R-1, Single-Family Residential Zoning Districts at 310 South Avon Street, 1104 Chestnut Street and 13xx Preston Street (Rockford Housing Development Corporation/Applicant).

C. Finance and Personnel Committee

1. An ordinance approving a one-year extension of the Memorandum of Understanding between the City of Rockford and Board of Education, Rockford Public Schools to provide services to Head Start students in a school-based counseling model.

2. An ordinance approving an Intergovernmental Agreement between the City of Rockford and Rockford Township in which Rockford Township will provide emergency rental assistance funding in the amount of $10,000.00.

3. An ordinance approving revisions to the City of Rockford Rules and Regulations for Sick Leave and the new Family Bereavement Leave.

X. ADJOURNMENT

 http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3590&Inline=True