Rockford Sun

City of Rockford Finance & Personnel Committee met Sept. 25.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Absent

Other Attendees:

Mayor McNamara

Council members: T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, I. Barrios, G. Meeks J. Bailey, M. Bonne

Staff: T. Cagnoni, C. Hagerty, K. Saunders, K. Franzen, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, O. Carter, T. Hughes, T. Hinkens, K. Mattson, M. Johnson

Interested Parties

II. INFORMATION ONLY

A. Financial Discussion - August 2023

Director Hagerty stated that the trend continues, revenues are 11% over budget year-to-date or $13,600,000, which is largely driven by replacement tax. The Illinois Department of Revenue (IDOR) does not expect the trend to continue. For expenses, we are $8.7 million under budget mainly due to under budget staffing as well as delays in capital equipment purchases. Overtime in both police and fire is significantly over budget. For CIP sales tax, is over budget by approximately $1.2 million, but motor fuel tax is under budget by $600,000. The redevelopment fund is performing well, $600,000 over budget.

RESULT: DISCUSSED

III. COMMITTEE REPORTS

A. 2023-229-CR - Vouchers in the amount of $6,582,029.32.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/2/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

B. 2023-230-CR - Approval of the City-State Railroad Agreement for Railway Highway Grade Crossing Improvements (School Street & Canadian Pacific Railroad Tracks (CPRR) using Illinois Commerce Commission (ICC) Grade Crossing Protection Funds (GCPF). This agreement outlines the funding of this estimated $191,727.00 project. The project shall be 100% covered by Grade Crossing Protection Funds (GCPF), with no cost to the City. The Legal Director shall prepare the appropriate ordinance.

Ald. Tuneberg thanked Tim Hinkens for his efforts for the City-State Railroad Agreement.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

C. 2023-231-CR - Approval of the Purchase Agreement between the City of Rockford and Oliver Emerson Development, LLC for the purchase of the building at 215 South Madison Street (Watch Factory) for $55,000.00, which is the appraised value of the property. The sale of the property is necessary to provide site control that will allow the private developer to invest in completed market studies, engineering, architectural services and secure redevelopment financing. The Legal Director shall prepare the appropriate ordinance.

Ald. Beach questioned the cost to the City. Director Franzen stated at this time it is a purchasing agreement, which will include a development agreement. It is a significantly larger square foot redevelopment cost than other properties so there is a $1.2 million subsidy on top of that. The agreement will come before council, nothing binds us to the redevelopment agreement.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/2/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

D. 2023-232-CR - Approval of the Purchase Agreement between the City of Rockford and Oliver Emerson Development, LLC for the purchase of 134 North Main Street (Trekk Building) for $70,000, which is the appraised value of the property. The sale of the property is necessary to provide site control that will allow the private developer to invest in completed market studies, engineering, architectural services and secure redevelopment financing. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/2/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

E. 2023-233-CR - Approval of the release of Liens on certain Winnebago County Trustee properties located at 1427 8th Avenue, 601 Acorn Street, 607 Acorn Street, 1132 Andrews Street, 14XX Chestnut Street, 1724 Chestnut Street, 1301 Elm Street, 2005 Green Street, 3034 Lapey Street, Locust Street, 7XX North Rockton Avenue, 727 North Rockton Avenue, 311 Stanley Street, 405 Stanley Street, 609 Woodlawn Avenue, 611 Woodlawn Avenue, 624 Woodlawn Avenue, and 712 Woodlawn Avenue. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/2/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

F. Approval of the release of Lien for 307 North Hinkley Avenue for a total amount of $2,909.00. The owner has now sold the property through a warranty deed, which means she is responsible for resolving all of the liens. The proceeds of the sale have been held in escrow pending a lien release from the City. The liens, however are very old (dating back to 1980) and the City has not incurred any expenses on the property since 1994. The Legal Director shall prepare the appropriate ordinance.

Ald. Frost asked what the property sold for. Director Meyer stated the property sold for $80,000. The owner’s parents took title to the property in 1995 through a quitclaim deed. The purchaser was unaware of the liens when they took title of the property. The owner has since passed away and the daughter is requesting a release of the liens. In these circumstances with a quitclaim deed it is the buyer’s responsibility to take care of the liens.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/2/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

IV. RESOLUTIONS

A. 2023-207-R - Award of Bid: Snow Removal - Police Parking Lots and Sidewalks to Snow Systems, of Wheeling, Illinois for an estimated annual value of

$60,000.00, based on unit pricing. The contract duration is through September 30, 2024 with four (4) possible one-year annual extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Property Fund Operating Budget (charged back to Police).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/2/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

B. 2023-208-R - Award of Bid: City-Wide Sidewalk and ADA Repairs Package #3 to DPI Construction, of Pecatonica, Illinois in the amount of $241,153.75. The project is estimated to be completed by November 3, 2023. The funding source is 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/2/2023 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

C. 2023-209-R - Award of Joint Purchasing Contract: Facility Maintenance, Repair and Operations Supplies and Firefighting Personal Protective Equipment to Grainger Industrial Supply, of Lake Forest, Illinois for an estimated annual value of $60,000.00 based on unit pricing. The contract duration is through December 31, 2024 with four (4) possible one-year extension options. The funding source is Various Departmental Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 10/2/2023 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

D. Award of Joint Purchasing Contract: Ford Automotive Parts and Supplies to Brad Manning Ford, Inc., of DeKalb, Illinois for an estimated annual value of $40,000.00, based on unit pricing. The contract duration is through December 14, 2024 with one (1) annual extension option through December 14, 2025. The funding source is Equipment Fund Operating Budget.

RESULT: LAID OVER Next: 10/23/2023 5:30 PM

V. ADJOURNMENT

The meeting was closed at 6:57 PM

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