Rockford Sun

City of Rockford Finance & Personnel Committee met Nov. 27.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Financial Discussion - October 2023

B. Change Order: Charles Street Rehabilitation to William Charles Construction, of Rockford, Illinois.

Original amount:       $5,537,238.83

Change order:               $76,722.71

Amended amount:   $5,613,961.54

The information only change order includes the following items: retaining walls, concrete stairs, one-inch additional thickness added to the bike path pavement section, added pavement markings, and additional storm sewer structures. The funding source is 1% Infrastructure Sales Tax.

III. COMMITTEE REPORTS

A. Vouchers in the amount of $10,418,967.05

B. Approval of 2024-2028 Capital Improvements Program

IV. RESOLUTIONS

A. 2022 Budget Surplus Plan

B. Resolution approving the appropriation of Motor Fuel Tax funds to be used for Streetlight Electric Energy, City-Wide Salt Expenditures, and City-Wide General Maintenance in the amount of $6,166,664.04.

C. Award of Bid: Demolition Group 27 Package to Northern Illinois Service Co., of Rockford, Illinois in the amount of $72,655.00 for the following properties: 1301 Auburn Court, 201 15th Avenue, 322 Underwood Street, 419 South Pierpont Avenue, and 1511 School Street for a total amount of $72,655.00. The funding source is IHDA Strong Communities Program, Community Block Grant, Construction Services Operating Budget.

D. Award of Bid: Tire Collection and Recycling Services to Green Road Tire Recycling, of Rockford, Illinois for an estimated annual amount of $30,000 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Construction Services Operating Budget - Garbage Collection.

E. Award of Bid: Collection and Packaging of Household Hazardous Waste to Clean Harbors Environmental Services, Inc., of Norwell, Massachusetts for 2024 in the amount of $178,145.61. 2025 (optional) - $183,489.97, 2026 (optional) - $188,995.30, 2027 (optional) - $194,664.51, and 2028 (optional) - $211,731.42. The contract duration is one (1) year with four (4) possible one-year extension options. The funding source is Construction Services Operating Budget - Garbage Collection.

F. Award of Bid: Well House No. 42 Improvements to Larson & Larson Builders, Inc., of Loves Park, Illinois in the amount of $509,800.00 (the amount includes $25,000 Contingency). The project is estimated to be completed by March 29, 2024. The funding source is Water Replacement Improvement Account (WRIA).

G. Award of Engineering Agreement: Well 40 Hydrous Manganese Oxide (HMO) Room Buildout Design to Fehr Graham, of Rockford, Illinois in the amount of $51,500.00. The project is estimated to be completed by May 2024. The funding source is Water Replacement Improvement Account (WRIA).

H. Award of Non-Competitive Contract: Compressor and Blower Annual Maintenance to Delta Industries, Inc., of Downers Grove, Illinois for an estimated annual contract value of $50,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible annual extension options. The funding source is Water Fund Operating Budget.

I. Award of Joint Purchasing Contract: Central Business District Streetlight LED Conversion to BA Solutions, of Wauconda, Illinois in the amount of $152,444.76. The contract duration is one (1) year. The funding source is the Traffic Division Operating Budget.

J. Award of Non-Competitive Contract: FirstDue Software to Locality Media, Inc. (DBA First Due), of Garden City, New York in the amount of $33,075.00. The contract duration is one-year. The funding source is Fire Department Operating Budget.

K. Approval of Acceptance of the Department of Commerce and Economic Opportunity (DCEO) for the LIHEAP Health & Human Services Grant Award to receive additional funds in the amount of $751,423.00. The grant does not require a cost match and the grant term is from October 1, 2022 to June 30, 2024. LIHEAP eligible clients receive a direct vendor payment to their electric and/or heating bill. This allows clients to alleviate utility cost burdens.

L. Acceptance of Grant Award for Recycling Partnership Residential Curbside Cart. The grant will reduce the cost of incorporating 65-gallon recycling carts to eligible residential units under the City's solid waste collection program. The Recycling Partnership will make cash grants in an amount not-to-exceed $125,000 to support the purchase and delivery of approximate 50,000 recycling carts and educational and outreach efforts to improve recycling efficiency. Additionally, the Partnership will make a material donation of resin with an approximate value of $677,500 to the cart's manufacturer to reduce the purchase cost of newly manufactured carts. The grant will reduce the monthly garbage collection fee for residents by approximately $0.25.

M. Award of Joint Purchasing Contract: Body Worn Cameras, Tasers, and Digital Evidence Management System to Axon Enterprise, Inc., of Scottsdale, Arizona in the amount of $1,107,551 annually. The contract duration is five (5) years. The funding source is Police Department Operating Budget.

N. Contract Renewal - Third Party Administrator for Medical and Hospital benefits for the 2024 Health Insurance Plan with BlueCross/Blue Shield of Illinois for the contract amount/rates of $56.23 Per Employee Per Month - PPO Plan and $14.98 Per Employee Per Month - HSA Plan, (following the reduction of $41.25 for prescription rebate). Total estimated annual administration costs $655,413 based on 897 PPO participants and 279 HSA participants. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

O. Contract Renewal - Dental Benefits for the 2024 Year Plan with Metropolitan Life Insurance for contract amount/rates of $29.82 Employee Only coverage, $70.43 Employee + One, $135.19 Family. At the current enrollment level the total estimated annual premium will be $1,311,084. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

P. Contract Renewal - Employer paid Group Term Life Insurance for City of Rockford employees with Metropolitan Life Insurance for contract amount/rates: $.08 per $1,000 of life insurance coverage and $.025 per $1,000 of AD&D coverage. At the current employee count the total estimated annual premium will be $39,466. The contract duration is one (1) year. The funding source is the Health Insurance Fund.

V. ADJOURNMENT

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