Rockford Sun

City of Rockford Finance & Personnel Committee met Dec. 11.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Change Order: Parking Lot 16 Improvements to Stenstrom Excavation, of Rockford, Illinois.

Original amount:     $478,889.00

Change order:          $ 30,040.92

Amended amount:   $508,929.92

The original project consisted of improvements and expansion of Lot 16 at the corner of 2nd Street and Walnut Street. The improvements included expansion of the parking lot, festival power, landscaping, and gateway installation. The change order includes the following items: unexpected underground concrete removal, additional sidewalk & curb and gutter along 2nd Street. The funding source is Municipal Parking Funds.

III. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $14,016,396.03.

IV. RESOLUTIONS

A. Award of Bid: City-Wide Inlet Repairs 2024 to DPI Construction, Inc., of Pecatonica, Illinois for an estimated annual cost of $300,000 based on unit pricing. The contract duration is one- year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division Operating Budget/CIP General Fund.

B. Award of Bid: Alpine Dam Rehabilitation Phase II to DPI Construction, Inc., of Pecatonica, Illinois in the amount of $2,765,432.10. The project is estimated to be completed by September 30, 2024. The funding source is CIP General Fund.

C. Award of Construction Engineering Agreement: Downtown Streetscape Main Street (Chestnut to Elm) to H.R. Green, Inc., of McHenry, Illinois in the amount of $90,505.00. The project is estimated to be completed by June 28, 2024. The funding source is 1% Infrastructure Sales Tax.

D. Award of Bid: Downtown Streetscape - Main Street (Chestnut to Elm) to DPI Construction, of Pecatonica, Illinois in the amount of $452,424.55. The project is estimated to be completed by June 28, 2024. The funding source is 1% Infrastructure Sales Tax.

E. Award of RFP: Materials Testing Services 2024 to Geocon Professional Services, of Rockford, Illinois for an estimated annual cost of $200,000, based on unit pricing. The contract duration is one(1) year with four (4) one-year extension options. Annual price adjustments considered at contract renewal only. The funding source is 1% Infrastructure Sales Tax/Motor Fuel Tax funds.

F. Award of Non-Competitive Contract: Police Communication Radio Upgrade - Components and Installation, to Rock River Services Company, of Rockford, Illinois in the amount of $53,410.00. The Department is seeking to purchase the equipment from, and have the installation completed by Rock River Services Company. Rock River Services is the authorized reseller for Motorola Solutions mobile radio systems in our area and has provided similar equipment in the past and currently maintains said equipment. The funding source is FY 2023 Police Department Operating Budget.

G. Award of Joint Purchasing Contract: Firefighting Turnout Gear to Delta Fire & Safety, of Port Neches, Texas for an estimated amount of $225,000 based on unit pricing. The contract duration is one-year. The contract pricing was obtained through the Houston-Galveston Area Council Cooperative Purchasing Agreement that was competitively bid. The funding source is Fire Department Operating Budget.

H. Award of Non-Competitive Contract: Loose Equipment and Supplies to Air One Equipment of South Elgin, Illinois in the amount of $50,000.00. The loose equipment and related supplies include: self contained breathing apparatus masks, lenses, components, replacement nozzles, hose, hand tools, in addition to extrication equipment. The loose equipment and supplies will be purchased from January 1, 2024 through December 31, 2024. The funding source is Capital Equipment/Fire Department Operating Budget.

I. Approval and Acceptance of the modification of the Emergency Management Performance (EMP) Grant Award from the Illinois Emergency Management Agency (IEMA) in the amount of $42,948.73. The grant requires a cost match in the amount of $42,948.73, which is already included as part of a budgeted salary. The grant term is from 101/2022 through 9/30/2025. These funds will be used to pay a portion of the already budgeted salary of the individual designated as the City of Rockford Emergency Management Director.

J. Acceptance of the Office of Head Start, Head Start/Early Head Start Continuation Application Grant Award for the period of 4/1/2024 - 3/31/2025. Head Start is also seeking approval of the Self-Assessment Report, Self-Assessment Work Plan and Program Goals. The grant does require a Non-Federal cost match of $2,148,597. The City of Rockford will receive the below amounts to provide services:

1. $5,171,205 Head Start Program Operations

2. $53,781 Head Start Training and Technical Assistance

3. $3,318,876 Early Head Start Program Operations

4. $50,524 Early Head Start Training and Technical Assistance

K. Contract Renewal - Medical Stop Loss Insurance 2024 to Tokio Marine HCC Insurance, of Houston, Texas for contract amount/rates $25.09 per employee per month for Single Enrollment and $90.49 per employee per month for Family Enrollment. This is an 18% increase as compared to 2023. The total estimated annual premium is $1,016,194 based on current number of health insurance participants. The contract duration is one-year. The funding source is the Health Insurance Fund.

L. 2022 Budget Surplus Plan

V. ADJOURNMENT

THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU

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