Rockford Sun

City of Rockford Finance & Personnel Committee will meet Jan. 22.

Here is the agenda provided by the committee:

The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas.

Meeting will be live streamed on Channel 17 and via this link:

http://rockfordcityil.iqm2.com/citizens/default.aspx.

I. CALL TO ORDER

II. INFORMATION ONLY

A. Emergency Purchase Order: Purchase of Bulk Rock Salt to Compass Minerals, of Chicago, Illinois for an estimated total cost of $194,000. The funding source is Street Division Operating Budget.

III. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $9,957,495.56

B. Approval of Release of Liens to facilitate the sale of Winnebago County Trustee properties located at 7XX Hartford Avenue, 325 North Day Avenue, 302 North Henrietta Avenue, 323 Royal Avenue, 321 Royal Avenue, 618 Maple Street, 616 Maple Street, Bishop Washington Avenue (PIN: 11-27-356-010), Horton Street (PIN: 15-01-257-012).

C. Approval of Amended 2024 Fee Schedule

IV. RESOLUTIONS

A. Award of RFP: Utility Bill Printing to Allison Payment Systems, DBA Doxim, of Indianapolis, Indiana for an annual estimated amount of $425,000.00 (including postage). The contract duration is one (1) year with four one (1) year renewals. The funding source is Finance Department Operating Budget.

B. Award of Bid: Tree Purchases to Goodmark Nursery, of Wonder Lake, Illinois, Ack Ack Nursery, of Loves Park, Illinois, Schichtel's Nursery, of Springville, New York for an estimated contract value of $40,000 annually (based on unit pricing). The contract duration is through December 31, 2024 with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Sales Tax.

C. Award of Joint Purchasing Contract: West Side Tractor Sales Heavy Equipment for one (1) John Deere Backhoe Loader with breaker attachment and one (1) John Deere End Loader to West Side Tractor Sales Co., of Rockford, Illinois for the purchase price of:

Backhoe Loader $171,868.00

End Loader $357,705.00

Sub-Total $529,573.00

Less Trade-in $142,000.00

Total Cost $387,573.00

The funding sources are Street Division Operating Budget (General Fund) $252,705.00 and Water Fund Operating Budget $134,868.00

D. Award of Engineering Agreement: City-Wide Pavement Preservation 10-Year Plan to Engineering Enterprises, Inc., of Rockford, Illinois in the amount of $67,972.00. Project is estimated to be completed by December 2024. The funding source is 1% Infrastructure Sales Tax.

E. Award of Professional Services for Architectural Design of Emergency Operations Center to Larson & Darby, of Rockford, Illinois for an amount not-to exceed $80,000.00. The contract duration is one-year. The funding source is Fire Department Operating Budget.

F. Approval of Acceptance of Illinois Department of Human Services (IDHS) Rapid Rehousing grant (RRH) Program. The grant award will provide additional funds in the amount of $70,000 for a total of $474,169. The grant does not require a cost match and the grant term is from July 1, 2023 to June 30, 2024. Eligible clients receive a direct vendor payment to their landlord, electric and/or heating bill.

G. Resolution Approving Application and Acceptance of Grant Award from the Winnebago County Community Mental Health Board in the amount of

$4,864,312.16. The grant does not require a cost match and the grant term is from June 1, 2024 to May 31, 2027. The purpose of the grant is to provide continued funding to the Mobile Integrated Health - Mental Health Program established by the City of Rockford Fire Department in partnership with UW Health.

H. Change Order: License Plate Reader Camera System (LPR Cameras) to Flock Safety, of Atlanta, Georgia.

New Combined Contract: $256,000 annually

Original Contract: $194,900 (first year) $166,000 (second year) 64 LPR Expanded Contract: $ 90,000 (first year) $90,000 (second year) 36 LPR

The Police Department is requesting to combine the two contracts to simplify accounting and budgeting. The funding source is Police Department Operating Budget.

V. ADJOURNMENT

THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU

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