Rockford Sun

City of Rockford Finance & Personnel Committee met Feb. 12.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Change Order: Fire Department Training Facility Repairs located at 3329 West State Street to N-TRAK Group, of Loves Park, Illinois.

Original amount: $218,253.00

Change order: $ 33,350.00

Total amount: $251,603.00

The information only change order includes the following items:

• Actual quantities were in excess of the initial unit pricing estimates.

• Additional structural deficiencies along the ceiling of the interior were discovered during construction, which required immediate repair.

The funding source is American Rescue Plan Act (ARPA) funds.

B. Change Order: Well 39 Water Treatment Facility to Larson & Larson Builders, of Loves Park, Illinois.

Original contract: $4,944,000.00

Change order: 29,565.05

Amended amount: $4,973,565.05

This change order includes changing out door hardware, variable frequency drives, chemical mixing motors, garage door, adding a high service booster pump and most significantly adding a temporary electrical service due to a supply chain shortage of internal switchgears. The funding source is Water Replacement Improvement Account (WRIA).

III. COMMITTEE REPORTS

A. Approval of Vouchers in the amount of $11,747,583.71.

B. Request authority to hire a new Senior Engineering Technician within the Engineering Division of Public Works.

C. Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) outlining the roles and responsibilities for the City's Whitman Street Reconstruction project. The preliminary cost estimate for the Four Rivers Sanitation Authority (FRSA) work is $1,017,155.00. The FRSA will reimburse the City 100% of all FRSA related construction items.

D. Memorandum of Understanding (MOU) between the City of Rockford and the State of Illinois (IDOT) outlining roles and responsibilities for each agency regarding the land acquisition obligations for the Rockford Complete Streets Revitalization Project. The MOU states that the City and IDOT will split the project costs associated with land acquisition 50/50. The City will purchase the necessary land for the project in the name of the State and IDOT will reimburse the City 50% of costs and retain jurisdiction of the land.

E. City-State Agreement: IL-2 (South Main Street) SMART Overlay (Pond Street to Clifton Avenue). The agreement proposes that the State shall make sidewalk improvements, pavement patching, SMART overlay, and traffic signal improvements. The City is responsible for traffic signals, manholes, and valve box adjustments. The total cost of the project is estimated to be $741,750.00, of which the City's share is estimated to be $9,086.00. The City's share will come from Motor Fuel Tax funds (MFT).

IV. RESOLUTIONS

A. Resolution approving the appropriation of Motor Fuel Tax funds to be used for IL-2 (South Main Street) SMART (Surface Maintenance At the Right Time) Overylay (Pond Street to Clifton Avenue) in the amount of $20,000.00.

B. Award of Non-Competitive Contract: Firewall Replacement and Upgrades to Sayers, of Vernon Hills, Illinois in the amount of $234,497.75 year one; $145,000 estimated annual in future years. The contract duration is one (1) year with three (3) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Information Technology Fund Operating Budget.

C. Award of Bid: Property Clean-ups to A&A Lawncare, of Rockford, Illinois, Slabaugh & Sons, of Caledonia, Illinois, Annely Garcia Medrano, of Rockford, Illinois, CMM & Associates, of Rockford, Illinois, and Olivio Properties, of Rockford, Illinois for an estimated annual amount of $185,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Construction & Development Services Operating Budget.

D. Award of Bid: Ford Automotive Parts & Supplies to Anderson Rock River Ford, of Rockford, Illinois for an estimated contract value of $75,000.00 annually, (based on unit pricing). The contract duration is through December 31, 2024 with four (4) possible annual extensions through December 14, 2028. The funding source is Central Garage Fund.

E. Award of Joint Purchasing Contract: Ford Automotive Parts & Supplies to Brad Manning Ford, of DeKalb, Illinois for an estimated contract value of $75,000 (based on unit pricing). The contract duration is through December 31, 2024 with one (1) possible annual extension through December 14, 2025. The funding source is Equipment Fund Operating Budget.

F. Award of Construction Engineering Agreement: Shaw Woods Drive Sidewalk Gap Connection to CES, Inc., of Belvidere, Illinois in the amount of $55,298.75. The project is estimated to be completed by August 2, 2024. The funding source is 1% Infrastructure Sales Tax.

G. Award of Bid: Shaw Woods Sidewalk Gap Connection to DPI Construction, of Pecatonica, Illinois in the amount of $404,192.61. The project is estimated to be completed by August 2, 2024. The funding source is 1% Infrastructure Sales Tax.

H. Award of Bid: City-Wide Streetscape Preservation - 2024 to DPI Construction, of Pecatonica, Illinois in the amount of $118,720.00. The project is estimated to be completed by June 28, 2024. The funding source is 1% Infrastructure Sales Tax.

I. Award of Bid: City-Wide Sidewalk Repairs Package #1 2024 to Campos Construction, of Rockford, Illinois in the amount of $181,190.75. The project is estimated to be completed by May 31, 2024. The funding source is 1% Infrastructure Sales Tax.

J. Award of Bid: Whitman Street Reconstruction to N-TRAK Group, of Loves Park, Illinois in the amount of $9,614,440.27. Phase 1 of the project is estimated to be completed by October 2024 and Phase 2 is estimated to be completed by October 2025. The funding source is 1% Infrastructure Sales Tax, Water Replacement Improvement Account (WRIA), and Four Rivers Sanitation Authority (FRSA).

K. Award of Engineering Agreement: Auburn Street over Kent Creek Bridge to Crawford, Murphy and Tilly, Inc. (CMT), of Rockford, Illinois in the amount of $471,707.00. The project is estimated to be completed by March 2025. The funding source is 1% Infrastructure Sales Tax.

L. Award of Engineering Agreement: Auburn Street Improvements to Crawford, Murphy and Tilly, Inc. (CMT), of Rockford, Illinois in the amount of $885,375.00. The project is estimated to be completed by March 2025. The funding source is General Fund 2022 Surplus funds.

M. Resolution approving the appropriation of Motor Fuel Tax funds/Rebuild/Rebuild Illinois Bond Funds to be used for Rockford Complete Streets Revitalization Project including Preliminary Engineering, Construction, Construction Engineering for an additional amount of $600,000.00 for a total amount of $3,500,000.00.

N. Award of Engineering Agreement: Rockford Complete Streets Revitalization Project (PE 2) to H.R. Green, Inc., of McHenry, Illinois in the amount of $1,593,386.00. The project is estimated to be completed by December 2024. The funding sources are:

Rebuild Illinois Bond (RBI) $ 233,109.00 (14.6%)

IDOT State Funds $ 205,077.00 (12.9%)

RAISE Grant Funds $1,155,200.00 (72.5%)

Total Contract Amount $1,593,386.00 (100%)

O. Award of Engineering Agreement: Well No. 45 Reservoir Replacement and Site Modifications Phase 2 Engineering to Strand Associates, of Madison, Wisconsin in the amount of $692,750.00. The project is estimated to be completed by June 30, 2025. The funding source is Water Replacement Improvement Account

(WRIA).

P. Award of Engineering Agreement: Well 46 Storm Sewer Extension Design to Fehr Graham, of Rockford, Illinois in the amount of $44,700.00. The project is estimated to be completed by July 1, 2024. The funding source is Water Replacement Improvement Account (WRIA).

Q. Award of Professional Services: Enterprise Asset Management Software to Beehive Industries, LLC, of Lincoln, Nebraska in the amount of $86,250 for the first year for development and implementation and $56,520 annual recurring license. The funding source is Water Fund Operating Budget.

R. Award of Professional Services: Water Model Support Services to Baxter & Woodman, Inc., of Chicago, Illinois for an estimated annual contract value of $103,400 (based on unit pricing. The contract duration is one (1) year with four (4) possible annual extension options. Annual price adjustments for CPI considered at contract renewal. The funding source is Water Fund Operating Budget.

S. Resolution Approving Acceptance of the 2023 Byrne Justice Assistance Grant (JAG) program grant award in the amount of $189,312.00. The grant does not require a cost match and the grant term is from October 1, 2022 to September 30, 2026. The 2023 JAG grant award will be used to improve and coordinate inter and intradepartmental radio communications through the purchase of enhancement of the Control 1 & 2 dispatch networks and necessary hardware updates to the 911 dispatch/communications center.

T. Resolution approving Application and Acceptance of Grant Award for the Integrated Mobile Partners Action Crisis Team (IMPACT) from Winnebago Co. Community Mental Health Board (WCCMHB) in the amount of $1,910,394.00. The grant does not require a cost match and the grant term is from June 1, 2024 to May 31, 2027. The purpose of the grant is to assist mentally ill and or substance addicted unhoused individuals (Winnebago Co. only) navigate through services they may need or require along with housing.

V. CLOSED SESSION

1. Motion to Convene into Closed Session in order to discuss pending litigation

VI. ADJOURNMENT

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