Rockford Sun

City of Rockford City Council met April 15.

Here is the agenda provided by the council:

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

C. Acceptance of the Journal

1. Journal of Proceedings for the City Council meeting held on March 18, 2024.

II. PROCLAMATIONS

1. Proclamation proclaiming April 14 - 20, 2024 to be "National Public Safety Telecommunications Week" in the City of Rockford, Illinois.

2. Proclamation proclaiming April 15, 2024 to be "Arles Hendershott Day" in the City of Rockford, Illinois.

3. Proclamation proclaiming the month of April 2024 to be "National Therapy Dog Month" and April 17, 2024 to be "17th Circuit Therapy Dog Day" in the City of Rockford, Illinois.

III. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

1. Memorandum from Ifeanyi Mogbana, City Attorney, regarding an Intergovernmental Agreement between the City of Rockford and Rockford Housing Authority for the continued use of 2221 North Winnebago Street for the Resident Office Program (ROCK House). Referred to Planning and Development Committee.

B. Code and Regulation Committee

1. Zoning Board of Appeals’ Agenda for the meeting to be held on April 16, 2024 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on April 22, 2024. Referred to Code and Regulation Committee.

2. Liquor and Tobacco Advisory Board’s Agenda for the meeting to be held on April 16, 2024 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on April 22, 2024. Referred to Code and Regulation Committee.

3. Memorandum from Martin Bloom, Project Manager-Permits and Special Events, regarding upcoming special events which include: Cre81V, FVV Block Party, Midsommar Fest and the 4th of July Celebration. Referred to Code and Regulation Committee.

4. Memorandum from Jacob Rubin, Assistant City Attorney, regarding the Annexation of 604 South Horace Avenue. Referred to Code and Regulation Committee.

5. Memorandum from Jacob Rubin, Assistant City Attorney, regarding the Annexation of 4600 West State Street. Referred to Code and Regulation Committee.

C. Finance and Personnel Committee

1. Memorandum from Owen Carter, Deputy Director of Operations for Health and Human Services, regarding the approval of the application and acceptance of the LIHEAP State Supplemental and the LIHEAP Health and Human Services Grant Awards, if awarded. Referred to Finance and Personnel Committee.

2. Memorandum from Owen Carter, Deputy Director of Operations for Health and Human Services, regarding the approval of the application and acceptance of three Weatherization Grant Awards, if awarded. Referred to Finance and Personnel Committee.

3. Memorandum from Owen Carter, Deputy Director of Operations for Health and Human Services, regarding the approval of the application and acceptance of the Illinois Department of Humans Services (IDHS), Rapid Rehousing and Diversion Program Grant Awards, if awarded. Referred to Finance and Personnel Committee.

4. Memorandum from Owen Carter, Deputy Director of Operations for Health and Human Services, regarding the approval of the application and acceptance of the Illinois Department of Humans Services (IDHS), Homeless Prevention Grant Award, if awarded. Referred to Finance and Personnel Committee.

5. Memorandum from Timothy Hinkens, Interim Public Works Director, regarding a City-ComEd Agreement for 11th Street Improvements (ComEd Line Relocation). Referred to Finance and Personnel Committee.

IV. PUBLIC SPEAKERS

1. Thomas Craven

2. Daniel McGirk

3. John Butitta

4. Denzil Wynter

5. Robert Pace

V. NEW COMMITTEE REPORTS

A. Planning and Development Committee

1. Committee recommends approval of the 2024 HOME Rental Rehabilitation Program Agreement between the City of Rockford and Lafayette Apartments, LLC for the property located at 411 Mulberry Street. The Legal Director shall prepare the appropriate ordinance.

B. Code and Regulation Committee

1. Committee recommends approval of the Annexation of 4518 West State Street. The Legal Director shall prepare the appropriate ordinance.

2. Committee recommends sustaining the Liquor and Tobacco Advisory Board's approval for the Sale of Liquor by the Drink (Class NG-L) in conjunction with an axe throwing venue in a C-4, Urban Mixed-Use Zoning District at 301 South Main Street (David Hammack/Joseph Hammack/Kyle Giron/Big Timber Axe Throwing, LLC dba Big Timber Axe Throwing/Applicants). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

C. Finance and Personnel Committee

1. Committee recommends approval of vouchers in the amount of $6,959,267.40 as approved at the Finance and Personnel Committee meeting on April 8, 2024.

2. Committee recommends approval of the release of the Demolition Lien for the property located at 2905 Saner Avenue in the amount of $10,330.01. The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends approval of the release of Liens to facilitate the sale of Winnebago County Trustee properties located at 1420 West Jefferson Street (PIN: 11-22-109-008), 1416 West Jefferson Street (PIN: 11-22-109-010), 1439 Mulberry Street (PIN: 11-22-109-025), 2949 Bildahl Street (PIN: 15-01-301-006) and 3116 15th Street (PIN: 15-01- 410-004). The Legal Director shall prepare the appropriate ordinance.

4. Committee recommends approval of an Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the East State Street Widening Project. This agreement has a preliminary cost estimate for the FRSA work of $231,450.00. The city will have 100% of all the FRSA related construction items reimbursed. The Legal Director shall prepare the appropriate ordinance.

5. Approval of a Rental Assistance Agreement with Gorman & Company Lafayette Hotel Project in support of transitioning 10 tenant-based permanent support housing units to project-based units. The agreement does not require a cost match. The grant term is for a 15 year extended period. The Legal Director shall prepare the appropriate ordinance.

VI. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

1. Committee recommends approval of the application and acceptance of the Statewide Planning and Research (SPR) Grant (ADA Transition Plan Evaluation Tool).

B. Code and Regulation Committee

1. Committee recommends approval of the National Night Out

This event is scheduled for Tuesday, August 6th from 5:30 p.m. to 8:30 p.m. The event location will be Water Street between East State Street and Short Jefferson; Market Street between Water Street and the railroad tracks; City Market Pavilion.

2. Committee recommends approval of the Rockford City Market

This event is scheduled for every Friday beginning May 17th through September 27th from 4:00 p.m. to 8:30 p.m. The event location will be Water Street between East State Street and Short Jefferson; Market Street between Water Street and the railroad tracks; City Market Pavilion.

3. Motion to Reconsider the approval of the Sale of Tobacco Products at 1344 East State Street.

C. Finance and Personnel Committee

1. Committee recommends approval of the Award of Bid: Automotive Parts and Supplies to Motor Parts & Equipment Corp. (dba NAPA Auto Parts) and Interstate Batteries, both of Rockford, Illinois for an estimated annual contract value of $100,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible annual extensions. The funding source is Equipment Fund Operating Budget.

2. Committee recommends approval of the Award of Bid: Carpentry Services to DPI Construction, Inc., of Pecatonica, Illinois, Contemporary Hammer Works, Inc., of Rockford, Illinois, Kee Solutions Construction, of Rockford, Illinois for an estimated annual contract value of $50,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. Funding source is Property Fund Operating Budget.

3. Committee recommends approval of the Award of Bid: City Wide Street Sweeping to Advance Sweeping Services, Inc., of Lake Forest, Illinois for an estimated annual amount of $793,086.00 (based on unit pricing). The contract duration is through March 31, 2025 with four (4) possible one (1) year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division Operating Budget.

4. Committee recommends approval of the Award of Bid: Painting Services to Painting 4 U, Inc., of Loves Park, Illinois, Kee Solutions, LLC, of Rockford, Illinois for an estimated annual amount of $30,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Property Fund Operating Budget.

5. Committee recommends approval of the Award of Joint Purchase Contract: Purchase of one (1) CAT Pneumatic Tire Lift Truck to

Equipment Depot, of Rockford, Illinois in the amount of $39,425.82. The funding source is Capital Lease Funds / Equipment Fund Capital Budget.

6. Committee recommends approval of the Award of Bid: East State Street Widening Project to William Charles Construction, of Rockford, Illinois in the amount of $2,924,927.43. The contract duration is May 2024 to September 2024. The funding sources are EDP Grant Funds, FRSA Reimbursement and Private Reimbursement.

7. Committee recommends approval of the Award of Bid: City Wide Bridge Repairs - BMO Bridge Painting to Era Valdivia Contractors, Inc., of Chicago, Illinois in the amount of $75,000.00. The project is estimated to be completed by July 26, 2024. The funding source is 1% Infrastructure Sales Tax.

8. Committee recommends approval of the Award of Bid: City Wide Bridge Repairs - Spring Creek Road Bridge to DPI Construction, Inc., of Pecatonica, Illinois in the amount of $223,943.95. The project is estimated to be completed by July 26, 2024. The funding source is 1% Infrastructure Sales Tax.

9. Committee recommends approval of the Award of Joint Purchasing Contract: Fire Apparatus of three (3) Pierce Enforcer Pierce Ultimate Configuration (PUC) Pumpers (Engines) and three (3) Pierce Velocity 105-foot PUC Aerials (Ladders) to MacQueen Equipment, LLC of Saint Paul, Minnesota in the amount of $9,564,000.00. The funding source is Capital Lease Funds / Fire Department Capital Budget.

10. Committee recommends approval of the Award of Joint Purchasing Contract - Police Vehicle Moving Radar Units and Installation to Kustom Signals, Inc., of Lenexa, Kansas in the amount of $207,220.00. This is a one-time purchase. The funding source is Police Department Operating Budget.

11. Committee recommends approval of the Award of Joint Purchasing Contract: Police Vehicle Computers, Docking Stations, Printers and Components to CDS Office Technologies, of Itasca, Illinois in the amount of $186,456.00. The funding source is Capital Lease Funds / Police Department Capital Budget.

12. Committee recommends approval of the Award of Non-Competitive Contract: Police Communication Radios and Accessories to Motorola, of Schaumburg, Illinois in the amount of $242,817.12. The funding source is Capital Lease Funds / Police Department Capital Budget.

13. Committee recommends approval of the Award of Professional Services for Architectural Design of Fire Stations 1, 6 and 11 renovations to Larson & Darby, of Rockford, Illinois in the amount of $240,000.00. The project duration is one (1) year. The funding source is ARPA Funds.

14. Committee recommends approval and acceptance of the Fiscal Year 2025 Continuation Illinois Department of Human Services - Greater Illinois Violence Prevention Council Coordinator Award in the amount of $43,119.00, if awarded. The grant does not require a cost match. The grant term is six (6) months from July 1, 2024 until December 31, 2024.

15. Committee recommends approval of the Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance Grants (JAG). The City of Rockford will receive 60% and Winnebago County will receive 40% of the annual JAG Grant.

16. Committee recommends approval and acceptance of the UW Health SwedishAmerican Hospital Grant Award in the amount of $125,000.00.

The funds will be used to continue to fund the existing approved personnel and other resources to support the scope of the work in the Grant Agreement.

VII. UNFINISHED BUSINESS COMMITTEE REPORTS LAID OVER

A. Planning and Development Committee

B. Code and Regulation Committee

1. An ordinance establishing a process for the licensing of Cannabis Consumption Lounges. The Legal Director shall prepare the appropriate ordinance. (LAID OVER APRIL 1, 2024)

2. Committee makes no recommendation as to the Liquor and Tobacco Advisory Board's approval for the Sale of Tobacco Products in conjunction with a gas station and convenience store in a C-3, General Commercial Zoning District at 1344 East State Street (Abdullquader Saleh/State Street Gas Mart, Inc. dba BP Gas Station/Applicant). Subject to conditions. The Legal Director shall prepare the appropriate ordinance.

C. Finance and Personnel Committee

VIII. OFFICERS REPORTS

IX. NEW BUSINESS ORDINANCES

A. Planning and Development Committee

1. An ordinance approving the 2024 HOME Rental Rehabilitation Program Agreement between the City of Rockford and Lafayette Apartments, LLC for the property located at 411 Mulberry Street.

B. Code and Regulation Committee

1. An ordinance approving the Annexation of 4518 West State Street.

2. An ordinance approving the Sale of Liquor by the Drink (Class NG-L) in conjunction with an axe throwing venue in a C-4, Urban Mixed-Use Zoning District at 301 South Main Street (David Hammack/Joseph Hammack/Kyle Giron/Big Timber Axe Throwing, LLC dba Big Timber Axe Throwing/Applicants).

3. An ordinance establishing a process for the licensing of Cannabis Consumption Lounges.

C. Finance and Personnel Committee

1. An ordinance approving the release of the Demolition Lien for the property located at 2905 Saner Avenue in the amount of $10,330.01.

2. An ordinance approving the release of Liens to facilitate the sale of Winnebago County Trustee properties located at 1420 West Jefferson Street (PIN: 11-22-109-008), 1416 West Jefferson Street (PIN: 11-22-109- 010), 1439 Mulberry Street (PIN: 11-22-109-025), 2949 Bildahl Street (PIN: 15-01-301-006) and 3116 15th Street (PIN: 15-01-410-004).

3. An ordinance approving an Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the East State Street Widening Project. This agreement has a preliminary cost estimate for the FRSA work of $231,450.00. The city will have 100% of all the FRSA related construction items reimbursed.

4. An ordinance approving a Rental Assistance Agreement with Gorman & Company-Lafayette Hotel Project in support of transitioning 10 tenant based permanent support housing units to project-based units. The agreement does not require a cost match. The grant term is for a 15 year extended period.

X. ADJOURNMENT

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