Rockford Sun

City of Rockford Finance & Personnel Committee met March 25.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Absent
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council Members; T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, I. Barrios, G. Meeks, J. Bailey, M. Bonne

Staff; T. Cagnoni, C. Hagerty, T. Hinkens, Police Chief C. Redd, Fire Division Chief L. Duran, N. Meyer, S. Hunter, O. Carter, T. Hughes, M. Baillargeon, K. Mattson, A. Wilkerson, J. Carter, M. Johnson, N. Carter

Media and Interested Parties

Mayor McNamara thanked Madam Clerk M. Johnson for her 22 years of service.

II. INFORMATION ONLY

A. Financial Discussion - February

Director Hagerty emphasized the City still hasn't received first disbursements of sales or phone utility tax. In total, general fund revenues are roughly $500,000.00 over anticipated year to date. All department except for the Board of Election Commission are currently under budget.

RESULT: DISCUSSED

III. COMMITTEE REPORTS

A. Committee recommends approval of vouchers in the amount of $7,637,959.13 as approved at the Finance and Personnel Committee meeting on March 25, 2024.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

B. Committee recommends approval of an Intergovernmental Agreement between the City of Rockford and Rockford Township for Emergency Rental Assistance funding in the amount of $15,000.00. The grant does not require a cost match. The grant term is from April 1, 2024 to March 31, 2025. The purpose of the agreement is to determine eligibility for emergency rental payments for Township residents displaced from their residence by condemnation proceedings. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

C. Committee recommends approval of an ordinance of the City of Rockford authorizing the city to execute a Loan Agreement and Taxable General Obligation Promissory Note, Series 2018 Sixth Modification Agreement in the amount of $12,000,000.00 with Associated Bank, National Association. The Legal Director shall prepare the appropriate ordinance.

Alderman Beach questioned if the interest rate had gone up for the line of credit. Director Hagerty explained the rate is marked with the FED rate so it moves with the FED changes.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

IV. RESOLUTIONS

A. Committee recommends approval of the Award of Bid: West Jefferson Street Water Main Replacement and Lining to N-TRAK Group, of Loves Park, Illinois in the amount of $4,363,684.03. The project is estimated to be completed by September 27, 2024. The funding source is Water Replacement Improvement Account (WRIA).

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

B. Committee recommends approval of the Award of Bid: City-Wide Pavement Marking (Thermo) 2024 to Countryman Inc., of Rockford, Illinois in the amount of $218,184.80. The project is estimated to be completed by June 30, 2024. The funding source is 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

C. Committee recommends approval of the Award of Bid: Water Division HVAC and Plumbing Services to Geostar Mechanical, Inc., of Rockford, Illinois, Mechanical, Inc. dba Helm Service, of Freeport, Illinois, and Complete Mechanical Solutions, LLC, of Machesney Park, Illinois for an estimated annual contract value of $100,000.00. Annual price adjustments for CPI considered at contract renewal only. The contract duration is one (1) year with four (4) annual extension options. The funding source is Water and Redevelopment Fund Operating Budgets.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

D. Committee recommends approval of a resolution authorizing the appropriation of Motor Fuel Tax funds to be used for Sandy Hollow Road Reconstruction and Railroad Crossing Improvements in the amount of $52,552.57.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

E. Committee recommends approval of the Award of Contract Extension: Parking Management to ABM Industry Groups, LLC, of Chicago, Illinois for an estimated annual amount of $1,248,906.53, of which $48,336.00 is Management Fees, with the rest being direct expenses, totaling $2,497,813.06 for the two remaining extension options. Extension approval is for the two remaining extension options, valid through January 31, 2026. The funding source is the Parking Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

F. Committee recommends approval of the Award of Joint Purchasing Contract for Fire Communication Equipment to GenComm Inc. of Madison, Wisconsin in the amount of $2,911,170.40. The funding source is ARPA Funds and 2022 Budget Surplus Funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

G. Committee recommends approval of the Acceptance of FY 2024 Illinois Law Enforcement Training and Standards Board Recruitment and Retention Grant Program in the amount of $499,320.00. The grant does not require a cost match. The grant term is from November 15, 2023 to June 30, 2026. The funding will allow the Police Department to enhance the recruiting of new police officers to the department as well as retaining current members of the organization.

Alderman Logemann asked if there's any more specific examples of how the money would be used.

Police Chief Redd stated money would be used to boost advertising for recruitment, professional videos, billboards, an officer wellness piece and promotional products.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/1/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

H. 2024-73-R - Approval of One Subrecipient Service Agreement for Illinois Department of Commerce and Economic Opportunity Grant in the amount of $150,111.84. The grant agreement does not require a cost match. The grant agreement term is from July 1, 2023, to June 30, 2024. The Subrecipient Service Agreement is funded by the Illinois Department of Commerce and Economic Opportunity (DCEO) grant that was previously approved by City Council.

Alderman Logemann questioned why this had to be voted again if already approved.

City Administrator Cagnoni clarified although grant acceptance process went through, the subrecipient agreements were not included.

Alderman Bailey asked when the funds would be released.

City Administrator Cagnoni stated it would be subjective to council approval and would work with Director Hagerty to get it out early next week.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 3/25/2024 5:35 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Aprel Prunty ABSENT: Chad Tuneberg

V. ADJOURNMENT

The meeting was closed at 6:08 PM

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