Rockford Sun

City of Rockford Finance & Personnel Committee met April 8.

Here are the minutes provided by the committee:

I. CALL TO ORDER

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Present
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Absent

Other Attendees:

Mayor McNamara

Council Members; T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, I. Barrios, G. Meeks, J. Bailey, M. Bonne

Staff; T. Cagnoni, C. Hagerty, T. Hinkens, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, K. Ryan, A. Parham, T. Hughes, K. Mattson, A. Wilkerson, Chief M. Cordonnier, M. Bloom, N. Carter Media and Interested Parties

II. INFORMATION ONLY

III. COMMITTEE REPORTS

A. Vouchers in the amount of $6,959,267.40 as approved at the Finance and Personnel Committee meeting on April 8, 2024.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

B. Approval of the release of the Demolition Lien for the property located at 2905 Saner Avenue in the amount of $10,330.01. The Legal Director shall prepare the

appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

C. Approval of the release of Liens to facilitate the sale of Winnebago County

Trustee properties located at 1420 West Jefferson Street (PIN: 11-22-109-008), 1416 West Jefferson Street (PIN: 11-22-109-010), 1439 Mulberry Street (PIN: 11-22-109-025), 2949 Bildahl Street (PIN: 15-01-301-006) and 3116 15th Street (PIN: 15-01-410-004). The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg  ABSENT: Aprel Prunty

D. Approval of an Intergovernmental Agreement between the City of Rockford and Four Rivers Sanitation Authority (FRSA) for the East State Street Widening Project. This agreement has a preliminary cost estimate for the FRSA work of $231,450.00. The city will have 100% of all the FRSA related construction items reimbursed. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

IV. RESOLUTIONS

A. Approval of the Award of Bid: Automotive Parts and Supplies to Motor Parts & Equipment Corp. (dba NAPA Auto Parts) and Interstate Batteries, both of Rockford, Illinois for an estimated annual contract value of $100,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible annual extensions. The funding source is Equipment Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

B. Approval of the Award of Bid: Carpentry Services to DPI Construction, Inc., of Pecatonica, Illinois, Contemporary Hammer Works, Inc., of Rockford, Illinois, Kee Solutions Construction, of Rockford, Illinois for an estimated annual contract value of $50,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. Funding source is Property Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

C. Approval of the Award of Bid: City Wide Street Sweeping to Advance Sweeping Services, Inc., of Lake Forest, Illinois for an estimated annual amount of $793,086.00 (based on unit pricing). The contract duration is through March 31, 2025 with four (4) possible one (1) year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Street Division Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

D. Approval of the Award of Bid: Painting Services to Painting 4 U, Inc., of Loves Park, Illinois, Kee Solutions, LLC, of Rockford, Illinois for an estimated annual amount of $30,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is Property Fund Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

E. Approval of the Award of Joint Purchase Contract: Purchase of one (1) CAT Pneumatic Tire Lift Truck to Equipment Depot, of Rockford, Illinois in the amount of $39,425.82. The funding source is Capital Lease Funds / Equipment Fund Capital Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

F. Approval of the Award of Bid: East State Street Widening Project to William Charles Construction, of Rockford, Illinois in the amount of $2,924,927.43. The contract duration is May 2024 to September 2024. The funding sources are EDP Grant Funds, FRSA Reimbursement and Private Reimbursement.

Alderman Beach questioned what the private reimbursement is.

Interim Director Hinkens explained it's through the development agreement with 815 Entertainment, Casino group, they will pay any costs above and beyond what the grant can pay for.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

G. Approval of the Award of Bid: City Wide Bridge Repairs - BMO Bridge Painting to Era Valdivia Contractors, Inc., of Chicago, Illinois in the amount of $75,000.00. The project is estimated to be completed by July 26, 2024. The funding source is 1% Infrastructure Sales Tax.

Alderman Logemann pointed out when looking at the budget he recalled it saying construction was $75,000.00 but the summary indicates it's paint work that will cost $75,000.00 and asked to distinguish the difference.

K. Mattson said this is for painting the steel that needed to be replaced two years ago to keep it from rusting.

Alderman Logemann questioned what factored in to the budget being about 45 percent under.

K. Mattson answered that they don't do a lot of these projects and rely on IDOT so it can sometimes be off.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

H. Approval of the Award of Bid: City Wide Bridge Repairs - Spring Creek Road Bridge to DPI Construction, Inc., of Pecatonica, Illinois in the amount of $223,943.95. The project is estimated to be completed by July 26, 2024. The funding source is 1% Infrastructure Sales Tax.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

I. Approval of the Award of Joint Purchasing Contract: Fire Apparatus of three (3) Pierce Enforcer Pierce Ultimate Configuration (PUC) Pumpers (Engines) and three (3) Pierce Velocity 105-foot PUC Aerials (Ladders) to MacQueen Equipment, LLC of Saint Paul, Minnesota in the amount of $9,564,000.00. The funding source is Capital Lease Funds / Fire Department Capital Budget.

Alderman Logemann wanted an overview.

Chief Cordonnier explained this is to replace a fleet package that was purchased in 2019.

Alderman Tuneberg asked if costs have gone up like the cost of cars in the past 2- 3 years.

Chief Cordonnier answered we've seen a seven and a half percent increase year after year but also on the back side of sales we're seeing a return.

Alderman Tuneberg read that there's a 3-4 year wait time.

Chief Cordonnier confirmed this package would be about a 4 year lead time before we could expect delivery.

Alderman Frost asked if although we're budgeting for this we're not actually expecting any dollars until we take delivery.

A. Wilkerson confirmed that's correct.

Alderman Beach asked if we're setting aside one fourth of the money each year so that the money is accumulated.

A. Wilkerson stated that this is part of the lease schedule.

Director Hagerty added we do not have capacity to budget both lease payments on existing fleet as well as setting cash aside for future purchases at the same time.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

J. Approval of the Award of Joint Purchasing Contract - Police Vehicle Moving Radar Units and Installation to Kustom Signals, Inc., of Lenexa, Kansas in the amount of $207,220.00. This is a one-time purchase. The funding source is Police Department Operating Budget.

Alderman Tuneberg wanted to know if the radar would just face front ways.

Chief Redd answered currently those are forward facing moving radar detectors.

Alderman Tuneberg ask if these will be able to shoot radar while moving.

Chief Redd confirmed that's correct.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

K. Approval of the Award of Joint Purchasing Contract: Police Vehicle Computers, Docking Stations, Printers and Components to CDS Office Technologies, of Itasca, Illinois in the amount of $186,456.00. The funding source is Capital Lease Funds / Police Department Capital Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

L. Approval of the Award of Non-Competitive Contract: Police Communication Radios and Accessories to Motorola, of Schaumburg, Illinois in the amount of $242,817.12. The funding source is Capital Lease Funds / Police Department Capital Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

M. Approval of the Award of Professional Services for Architectural Design of Fire Stations 1, 6 and 11 renovations to Larson & Darby, of Rockford, Illinois in the amount of $240,000.00. The project duration is one (1) year. The funding source is ARPA Funds.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

N. Approval and acceptance of the Fiscal Year 2025 Continuation Illinois Department of Human Services - Greater Illinois Violence Prevention Council Coordinator Award in the amount of $43,119.00, if awarded. The grant does not require a cost match. The grant term is six (6) months from July 1, 2024 until December 31, 2024.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

O. Approval of the Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance Grants (JAG). The City of Rockford will receive 60% and Winnebago County will receive 40% of the annual JAG Grant.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

P. Approval and acceptance of the UW Health SwedishAmerican Hospital Grant Award in the amount of $125,000.00. The funds will be used to continue to fund the existing approved personnel and other resources to support the scope of the work in the Grant Agreement.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 4/22/2024 5:30 PM MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Kevin Frost, Franklin C. Beach, Jonathan Logemann, Chad Tuneberg ABSENT: Aprel Prunty

V. ADJOURNMENT

The meeting was closed at 6:17 PM

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