Rockford Sun

City of Rockford City Council met May 20.

Here is the agenda provided by the council:

I. CALL TO ORDER

A. Invocation and Pledge of Allegiance

B. Roll Call

C. Acceptance of the Journal

1. Journal of Proceedings for the City Council meeting held on May 6, 2024.

2. Journal of Proceedings for the Special City Council meeting held on May 13, 2024.

II. STATE OF THE CITY ADDRESS

III. PETITIONS AND COMMUNICATIONS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Zoning Board of Appeals’ Agenda for the meeting to be held on May 21, 2024 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on May 28, 2024. Referred to Code and Regulation Committee.

2. Liquor and Tobacco Advisory Board’s Agenda for the meeting to be held on May 21, 2024 and Minutes from that meeting for consideration at the Code and Regulation Committee meeting on May 28, 2024. Referred to Code and Regulation Committee.

3. Memorandum from Mike Hakanson, Land Transaction Officer, regarding authorization for a resolution to grant Temporary Easement and Right-of Way to the Illinois Department of Transportation for the city-owned property located at 1105 North 2nd Street. Referred to Code and Regulation Committee.

4. Memorandum from Scott Capovilla, Planning and Zoning Manager, regarding a modification of an existing Liquor License to add an additional video gaming terminal at 2327 Kishwaukee Street. Referred to Code and Regulation Committee.

5. Memorandum from Jacob Rubin, Assistant City Attorney, regarding the annexation of 4640 West State Street. Referred to Code and Regulation Committee.

6. Memorandum from Nelson Sjostrom, Building Code Official, regarding the adoption of the 2021 International Council Codes family of codes and related codes with amendments. Referred to Code and Regulation Committee.

C. Finance and Personnel Committee

1. Alderman Frost opens a bid for the sale of property located at 323 Soper Avenue, Rockford, Illinois from , of Rockford, Illinois in the amount of $ . Referred to Finance and Personnel Committee.

2. Memorandum from Shurice Hunter, Human Resources Director, regarding revisions to the City of Rockford Rules and Regulations. Referred to Finance and Personnel Committee.

3. Memorandum from Shurice Hunter, Human Resources Director, regarding the adoption of Rewritten City of Rockford 457 Deferred Compensation Plan document. Referred to Finance and Personnel Committee.

IV. PUBLIC SPEAKERS

1. Bradley Roos

2. John Tac Brantley

3. Jacqueline Landreht

4. Prophet Yusef

5. Felicity Cowgill

V. NEW COMMITTEE REPORTS

A. Planning and Development Committee

B. Code and Regulation Committee

C. Finance and Personnel Committee

1. Committee recommends approval of the vouchers in the amount of $12,372,178.99 as approved at the Finance and Personnel Committee meeting held on May 13, 2024.

2. Committee recommends approval of the 2023 Supplemental Appropriation Ordinance (SAO). The Legal Director shall prepare the appropriate ordinance.

3. Committee recommends approval of the 2024 Supplemental Appropriation Ordinance (SAO). The Legal Director shall prepare the appropriate ordinance.

4. Committee recommends approval of the Fine Reduction Request for the property located at 2206 Broadway. The owner, Michael Selquist, is requesting the fine total of $2,800.00 be reduced to $0, pending a sale of the property. The property is not in compliance with the appropriate building and sanitation codes at this time. The Legal Director shall prepare the appropriate ordinance.

5. Committee recommends approval of an Intergovernmental Agreement between the City of Rockford and Rockford Housing Authority (RHA) for an amount to be determined to facilitate weatherization services and measures on RHA scattered site properties. The agreement does not require a cost match. The term is from execution of the agreement with a possible additional year extension option. The Legal Director shall prepare the appropriate ordinance.

VI. OFFICERS REPORTS

VII. MOTIONS AND RESOLUTIONS

A. Planning and Development Committee

B. Code and Regulation Committee

1. Committee recommends approval of the request from Sustain Rockford for a waiver of parking fees in city-owned parking lots around Embassy Suites located at 416 South Main Street for the 2024 Go Solar 815 Conference and Expo that will be held on July 18, 2024.

C. Finance and Personnel Committee

1. Committee recommends approval of the Award of Bid: Water Division Lead Service Line Replacement Phase 6 to N-TRAK Group, LLC of Loves Park, Illinois in the not-to-exceed amount of $4,000,000.00 (based on unit pricing). The contract duration is one (1) year. The funding source is IEPA State Revolving Loan Fund.

2. Committee recommends approval of the Award of Bid: Keith Creek Flood Hazard Mitigation to Northern Illinois Service Co., of Rockford, Illinois in the amount of $148,872.50. The contract duration is through August 9, 2024. The funding source is Illinois Department of Natural Resources Hazard Mitigation Grant Program.

3. Committee recommends approval of the Award of Bid: City Wide Street Repairs Group No. 2 (2024 - Concrete) to T.C.I. Concrete of Rockford, Illinois in the amount of $2,138,635.94. The contract duration is through October 4, 2024. The funding source is 1% Infrastructure Sales Tax.

4. Committee recommends approval of the Award of Bid: Temporary Staffing Services to Workplace, of Rockford, Illinois for hourly billed rates (multiplier). Clerical and Program Aides 1.43, Technical 1.47, Direct hire: 12% of the estimated first year compensation. Contract duration is two (2) years with three (3) subsequent one-year extensions. The funding source is Various Department Budgets.

5. Committee recommends approval of the Award of Non-Competitive Contract: Police Portable Radios and Accessories to Motorola Solutions Inc., of Schaumburg, Illinois in the amount of $942,407.95. The funding source is Police Department Operating Budget.

6. Committee recommends approval of the Award of Non-Competitive Contract: Julota Software to Julota LLC, of Colorado Springs, Colorado in the amount of $93,950.00. The contract duration is three (3) years. The funding source is Winnebago County Community Mental Health Tax.

7. Committee recommends approval of the Award of Non-Competitive Contract: Household Hazardous Waste (HHW) Facility Canopy Construction to Stenstrom Petroleum Services Group, of Rockford, Illinois in the amount of $70,750.00. The funding source is Construction and Development Services Operating Budget.

8. Committee recommends approval of the renewal of a Non-Competitive Contract: Neighborly Grant Management Software to Benevate, Inc. dba Neighborly Software, of Atlanta, Georgia for a contract amount of $25,220.00. The contract duration is from July 1, 2024 to June 30, 2025. The funding sources are Community Development Block Grant (CDBG) and Illinois Housing Development Authority's Homeowners Assistance Fund Home Repair Grant.

9. Committee recommends approval of a Resolution authorizing the Central Services Manager to execute a contract for Natural Gas Supply.

10. Committee recommends approval of a Resolution authorizing the Central Services Manager to execute a contract for Street Lighting Electric Supply.

11. Committee recommends approval of the application and acceptance of the Weatherization Health and Human Services (HHS) Grant Award from Department of Commerce and Economic Opportunity (DCEO) in the amount of $790,097.00, if awarded. The grant does not require a cost match. The grant term is from June 1, 2024 to September 30, 2025. The grant will provide funds for approved client's weatherization work order, client's energy usage education, contractor(s), staff training, payroll and administration.

12. Committee recommends approval of the application and acceptance of the Illinois Department of Human Services (IDHS) Emergency Solutions Grant (ESG) Award in the amount of $25,000.00, if awarded. The grant does require a 100% cost match from the Community Service Block Grant (CSBG). The grant will provide funds for approved client's landlord, housing search/placement, client's budget education, staff training, payroll and administration.

13. Committee recommends approval of the Rosecrance Contractor Service Agreement in the amount of $40,000.00. The agreement does not require a cost match. The grant term is from June 1, 2024 to May 31, 2025. The grant funds will be utilized for clinical supervision from licensed Rosecrance staff in the event that a client may need hospitalization due to a mental health crisis.

14. Committee recommends approval and acceptance of the Illinois Department of Commerce and Economic Opportunity (DECO) Grant in the amount of $1,500,000.00. The Mayor's Office of Domestic and Community Violence Prevention previously received Council approval to accept a grant from DCEO in the amount of $1,380,999.84. The City of Rockford will receive an additional $119,000.16 bringing the total awarded to $1,500,000.00. The grant does not require a cost match. The grant term is July 1, 2023 through June 1, 2025. The grant will provide funds to pay costs associated with administration and approved projects.

15. Committee recommends approval of the Subrecipient Service Agreement with the Rockford Park District in the amount of $130,000.00. The agreement does not require a cost match. The agreement term is from July 1, 2023 to June 30, 2025. The Subrecipient Service Agreement is funded by the Illinois Department of Commerce and Economic Opportunity (DCEO) grant. The funds will be utilized to engage with youth in the Learning Labs Intervention project.

16. Committee recommends approval of the Subrecipient Service Agreement with the Boys and Girls Club in the amount of $200,000.00. The agreement does not require a cost match. The agreement term is from July 1, 2023 to June 30, 2025. The Subrecipient Service Agreement is funded by the Illinois Department of Commerce and Economic Opportunity (DCEO) grant. The funds will be utilized to retrofit a former parochial school built in 1958 with an accessible entrance and restrooms.

17. Committee recommends approval and acceptance of the Winnebago County Community Mental Health Board Grant Award for the Family Peace Center in the amount of $882,700.00. The grant does not require a cost match. The grant term is from June 1, 2024 to May 31, 2027. The grant will provide funds to support and expand mental health and wellness programming for survivors, staff and partners at the Family Peace Center.

18. Committee recommends approval and acceptance of the Winnebago County Community Mental Health Board Grant Award for the Crisis Co Response Team (CCRT) in the amount of $6,995,786.10. The grant does not require a cost match. The grant term is from June 1, 2024 to May 31, 2027. The grant will provide funds to continue the collaboration between the City of Rockford Police Department, Loves Park Police Department, Winnebago County Sheriff's Office and Rosecrance to provide a 911 police response to incidents in which there may be a mental health or substance use crisis occurring.

19. Committee recommends approval and acceptance of the Fiscal Year 2024 Illinois Department of Commerce and Economic Opportunity Grant Award for the Mayor's Office of Domestic and Community Violence Prevention in the amount of $500,000.00. The grant does not require a cost match. The grant term is from July 1, 2023 to June 30, 2024 though an extension to June 30, 2025 is anticipated. The funds will provide costs associated with one (1) full-time Program Coordinator, two (2) full-time Medical Response Advocates, facility costs and rent for a portion of the 2024 year to sustain the City of Rockford's efforts at the Family Peace Center.

20. Committee recommends approval of a Subrecipient Contract in the amount of $50,000.00 to the Northern Illinois Blood Bank as part of the Fiscal Year 2024 Illinois Department of Commerce and Economic Opportunity Grant Award for the Mayor's Office of Domestic and Community Violence Prevention grant. The grant does not require a cost match. The grant term is from July 1, 2023 to June 30, 2024 though an extension to June 30, 2025 is anticipated. The funds will be used for security fencing.

21. Committee recommends approval and acceptance of the Illinois Community College Board (ICCB) Appropriated Funds Grant Award in the amount of $100,000.00. The grant does not require a cost match. The grant term is from July 1, 2023 to December 31, 2025. The grant will provide funds used to reimburse graduates for tuition that successfully complete Basic Law Enforcement Training and a possible second reimbursement once they successfully complete the Field Training Program.

VIII. NEW BUSINESS ORDINANCES

A. Planning and Development Committee

B. Code and Regulation Committee

C. Finance and Personnel Committee

1. An ordinance approving the 2023 Supplemental Appropriation Ordinance (SAO).

2. An ordinance approving the 2024 Supplemental Appropriation Ordinance (SAO).

3. An ordinance approving a Fine Reduction Request for the property located at 2206 Broadway from $2,800.00 to $0, pending a sale of the property.

4. An ordinance approving an Intergovernmental Agreement between the City of Rockford and Rockford Housing Authority (RHA) for an amount to be determined to facilitate weatherization services and measures on RHA scattered site properties. The agreement does not require a cost match. The term is from execution of the agreement with a potential of an additional year option.

IX. CLOSED SESSION

A. Motion to Convene into Closed Session in order to discuss Pending Litigation matters.

X. ADJOURNMENT

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