Rockford Sun

Village of Pecatonica Economic Development Committee met May 13.

Here are the minutes provided by the committee:

1. Call to Order- The meeting was called to order by Committee Chair Collin Hardy at 6:00 pm on Monday, May 13, 2024.

2. The Pledge of Allegiance to the American Flag was recited.

Roll call – Chair Collin Hardy, Trustees Kim Gipe and Cheryl Bean, Committee members Dawn Brattrud, Jennifer Vanderjack, Nick McGee, and Jack Stroup were present,

Alson in attendance Village President Tom Heister, and Darla Stram.

4. Additions or Corrections to Agenda- Add 9A Discuss Grant for Bicycle Hub.

5. Approve the Agenda

Motion made by Trustee Bean seconded by Committee Member Vanderjack to approve the agenda as amended. A roll call vote was taken, all in favor motion approved.

6. Public Comment- None

7. Approve April 13, 2024, Minutes

A motion was made by Trustee Gipe and seconded by Committee Member Stroup to approve the April 13, 2024, Minutes. Discussion. A roll call vote was taken. All present voted yes Motion approved.

8. Discuss and Approve Donation to Pecatonica Public Library’s Summer Program

Penny Bryant the Library Director discussed the Summer Program and cost involved with the program. The program cost is estimated at $1,300.00-$1,500 a year and they have received donations in the amount of $915.00. The donations cover the cost of presenters, snacks, prizes, and craft supplies. Discussion.

A motion was made by Committee Member Stroup and seconded by Trustee Gipe to Approve a donation of $600.00 to the Pecatonica Public Library’s Summer Program. Discussion. A roll call vote was taken. All present voted yes Motion approved.

9. Presentation of Grant Applications

A. Kellie Knutti of Bootie’s Main Tap reviewed her grant application. They made updates to the front and back entrances, siding, painting, and new lighting. Discussion

A motion was made by Trustee Bean and seconded by Trustee Gipe to approve the grant application from Bootie’s Main Tap not to exceed $2,500.00 and to send it to the full board for approval. Discussion. A roll call vote was taken all in favor motion approved 6-0-0.

B. Lori McNamer of 315 Main LLC reviewed her grant application. She made updates to the store front along with needed repairs to the inside of the building to prepare for a new tenant. Discussion.

A motion was made by Committee Member McGee and seconded by Trustee Bean to approve the grant application from 315 Main LLC not to exceed $2,500.00 and to send it to the full board for approval. Discussion. A roll call vote was taken all in favor motion approved 6-0-0.

C. Lisa Freier of MLF Ventures LLC reviewed her grant application. They recently had a fire, and many repairs were needed once reconstruction began. They have added an on-demand water heater and repairs were needed to the structure once the old boiler was removed. Discussion

A motion was made by Trustee Gipe and seconded by Committee Member McGee to approve the grant application from MLF Ventures not to exceed $2,500.00 and to send it to the full board for approval. Discussion. A roll call vote was taken all in favor motion approved 6-0-0.

D. Win-Du-Pec Girl Scout Troop 2160 reviewed their grant application. After discussion this would fall under a donation vs. a Business Grant- tabled until next meeting June 10, 2024.

E. Kyah Bean of the Winnebago County Fair Association reviewed their grant application. They added new hydrants and water lines on the ground to accommodate more campers for overnight stays in the community. Discussion.

A motion was made by Committee Member Stroup and seconded by Trustee Gipe to approve the grant application from Winnebago County Fair Association not to exceed $2,500.00 and to send it to the full board for approval. Discussion. A roll call vote was taken Hardy yes, Gipe yes, Bean abstain, McGee yes, Stroup yes, Vanderjack yes, and Brattrud yes motion approved 5-0-1.

9.A. Discuss Last Years Grant Request to The Bicycle Hub

The Bicycle Hub submitted their receipts for the Grant they were awarded last year. The project did not match the proposal which was approved.

A motion was made by Committee member Stroup and seconded by Trustee Gipe to send the request for payment of grant application (2023) to the board for payment. Discussion. A roll call vote was taken all voted no, motion denied 0-7-0.

10.Discuss 2024 Pecatonica Farmers Market Program, Permit and Vendor Forms

Chairman Hardy discussed the Pecatonica Farmers Market Program and informed the committee that we would need to file for a permit with the Winnebago County Health Department. The fee for the permit is $50.00, which will be paid for by the Economic Development Committee. Discussion. The owners of Rosie’s Coffee will be running the market and have requested us to purchase yard signs. We have a quote from Meridian Printing for 10- yard signs at a cost of $25.00 per sign. The committee was also asked if someone could fill in a couple of weekends throughout the summer when they are unable to attend. Discussion

11.Review Current Financials

The committee Reviewed the Current Financials. Discussion

12. Discuss Flowers on Main Street and Repairs to Corner of 4th and Main

The committee discussed the flowerpots on Main Street and discussed an issue with the drinking fountain and water supply at the corner of 4th and Main Street. This was discussed at the Public Works Committee Meeting. It would be a suitable time to complete the repairs that are needed at the corner when the flower beds are redone. Discussion. The committee will work with Public Works to get a list of things that need to be repaired, the reconstruction of the beds and the cost involved with the project and bring it back to the upcoming meetings. Lori McNamer spoke to the committee about ideas for redoing the landscaping at the corner.

13. Discuss Labor Day Event-Discuss Memorial Parade Float for Advertising

The committee discussed purchasing a banner for a float for the Memorial Day Parade to advertise for the Labor Day Event. Discussion. It was decided to order banners from Vista Print and Committee Member Brattrud will collaborate with Trustee Gipe to design the banner and it will be ordered through Village Hall. Also, Nick McGee gave an update on the Water Fight Event he is working with Steve VanVleck to see if there are rules or regulations on having this type of event. He will update at an upcoming meeting. The committee discussed insurance requirements, Bethany from Dimond Bros insurance will be at the June 10, 2024, meeting to answer questions.

14.Next Meeting- Monday, June 10, 2024-

15.Adjournment- A motion was made by and seconded by to adjourn the meeting. All in favor meeting adjourned at 7:50pm.

https://villageofpecatonica.com/wp-content/uploads/2024/06/EconDev2024-05-13.pdf