Rockford Sun

City of Rockford Finance & Personnel Committee met Sept. 9.

Here is the agenda provided by the committee:

I. CALL TO ORDER

II. INFORMATION ONLY

A. Notice of Emergency Repairs caused by the July 13th through July 15th Storm Event to T.C.I. Concrete of Rockford, Illinois in the amount of $101,912.00. The funding source is the 1% Infrastructure Sales Tax.

B. Change Order: City Yards Repairs - 2023 to Rock Road Companies, Inc., of Janesville, Wisconsin.

Original amount: $523,224.08

Change Order: $63,300.92

Amended amount: $586,525.00

An additional storm sewer was added. Additional grading was required and a section of the existing base needed to be removed and replaced. The project was completed in the Spring of 2024. The funding source is American Rescue Plan Act (ARPA) Funds.

C. Quarterly Investment Report - June 30, 2024.

III. COMMITTEE REPORTS

A. Vouchers in the amount of $7,186,502.12.

IV. RESOLUTIONS

A. Change Order: City Wide Street Repairs Group No. 2 - 2024 (Concrete) to T.C.I. Concrete, of Rockford, Illinois.

Original Amount: $2,138,635.94

Change Order: $60,000.00

Amended Amount: $2,198,635.94

Additional locations were added to repair storm damage that has been determined to be a safety concern and repairs need to be complete before Winter. The project will be complete in the Fall of 2024. The funding source is the 1% Infrastructure Sales Tax.

B. Resolution approving appropriation of Motor Fuel Tax (MFT) funds for Improvement under the Illinois Highway Code - Corbin Street over Kent Creek Bridge Rehabilitation - Phase 1 Engineering (24-00670-00-BR) in the amount of $160,000.00.

C. Award of Engineering Agreement: Corbin Street over Kent Creek Bridge Rehabilitation - Phase 1 Engineering to HR Green, Inc., of McHenry, Illinois in the amount of $155,236.00. The contract duration is through April 2025, with an option to renew for the period from May 2025 through June 2026. The funding source is Motor Fuel Tax.

D. Award of Bid: Sandy Hollow Road Ditch Repairs Phase 1 to Northern Illinois Service Co., of Rockford, Illinois in the amount of $117,533.95. The contract duration is through November 1, 2024. The funding source is the CIP General Fund.

E. Award of Bid: City Wide Pavement Rejuvenation 2024 to Corrective Asphalt Materials, LLC, of South Roxana, Illinois in the amount of $520,525.04. The contract duration is through November 15, 2024. The funding source is Motor Fuel Tax.

F. Award of Bid: Customer Service Office Remodeling (Bid No. 824-PW-085) to Contemporary Hammer Works Inc., of Rockford, Illinois in the amount of $34,650.00. This is a one-time project. The funding source is the Property Fund Balance.

G. Award of Joint Purchasing Contract - Parking Deck Lighting Retrofit 2024 to BA Solutions, LLC, of Wauconda, Illinois in the amount of $194,270.00. The contract ends December 15, 2024. The funding source is DOE Energy Efficiency Vouchers.

H. Approval of the Application and Acceptance of Illinois Attorney General's Office Organized Retail Crime FY25 Grant Award in the amount of $111,080.00. The grant does not require a cost match. The grant term is from July 1, 2024 to June 30, 2025.

I. Approval of Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2021 Grant. The total award is $171,472.00 with 60% ($102,883.20) staying with the City and 40% ($68,588.80) going to the County.

J. Approval of Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2022 Grant. The total award is $170,722.00 with 60% ($102,433.20) staying with the City and 40% ($68,288.80) going to the County.

K. Approval of Memorandum of Understanding (MOU) with Winnebago County for Edward Byrne Memorial Justice Assistance 2023 Grant. The total award is $189,312.00 with 60% ($113,587.20) staying with the City and 40% ($75,724.80) going to the County.

L. Award of Sole Source Contract: Professional Development Training to Forest City Consulting, of Rockford, Illinois in the not to exceed amount of $20,000.00. The funding source is the Legal Department Operating Budget.

M. Gaming Tax Revenue Recommendation.

N. 2023 Budget Surplus.

V. ADJOURNMENT

http://rockfordcityil.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3949&Inline=True