Rockford Sun

City of Rockford Finance & Personnel Committee met Aug. 26.

Here are the minutes provided by the committee:

I. CALL TO ORDER 

Attendee Name	Organization	Title	Status	Arrived
Kevin Frost	City of Rockford	Alderman	Present
Franklin C. Beach	City of Rockford	Alderman	Present
Jonathan Logemann	City of Rockford	Alderman	Late
Chad Tuneberg	City of Rockford	Alderman	Present
Aprel Prunty	City of Rockford	Alderman	Present

Other Attendees:

Mayor McNamara

Council Members; T. Durkee, G. Torina, J. Wilkins, K. Hoffman, B. Rose, I. Barrios, G. Meeks, J. Bailey, M. Bonne.

Staff; T. Hinkens, S. Leys, Police Chief C. Redd, Fire Chief M. Pankow, N. Meyer, S. Hunter, A. Parham, T. Hughes, A. Wilkerson, S. Alexander, K. Schroeder, J. Rubin, J. Carter, J. Rott, A. Garrison, S. Capovilla, B. Chidley, M. Leatherby, N. Carter. Interested Parties and Media

II. INFORMATION ONLY 

A. Financial Discussion - July 2024

A. Wilkerson reported that the Replacement Tax is continuing to slowly gain ground, currently $382,000 under budget, but with a significant increase month over month. Sales tax is just over 8% over budget, or about $977,000. Total revenues are 8.1% over budget. Total expenses in the general fund are 7% under budget; however, some upcoming capital purchases are expected to increase this figure. CIP sales tax is also about 8% over budget. The Motor Fuel Tax (MFT) is on budget, and the Redevelopment Fund is 9% over budget, or $397,000.

RESULT: DISCUSSED

B. Emergency PO: Printing, Mailing, and Postage of Illinois Environmental Protection Agency (IEPA) mandated notifications for Service Lien Materials to Minuteman Press, of Loves Park, Illinois in the amount of $33,146.76. The funding source is the Water Fund Operating Budget.

RESULT: DISCUSSED

III. COMMITTEE REPORTS 

1. Approval of vouchers in the amount of $7,778,677.69 as approved at the Finance and Personnel Committee meeting held on August 26, 2024.

Tuneberg pointed out that in the voucher details, under the department/division section, there are a number of missing lines. Tuneberg requested that going forward, this information be filled in.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

2. Approval of the wage increases for non-union employees of the Health & Human Services Department that are 100% funded by the Federal Head Start grant effective April 1, 2024 and August 12, 2024. The Legal Director shall prepare the appropriate ordinance.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

IV. RESOLUTIONS 

A. Approval of the Award of Non-Competitive Contract: Automated Meter Reading (AMR) Endpoint and Software Maintenance, Replacement, Repair and

Upgrades/Updates to Itron, Inc., of Dallas, Texas in the estimated annual amount of $35,000.00 (based on unit pricing). The contract duration is through December 31, 2024 with three (3) possible one-year extension options (annual price adjustments for CPI considered at contract renewal only). The funding source is the Water Fund Budget.

Beach asked how many units would be upgraded, noting that the details list maintenance, repair, and upgrades, and inquired if the $35,000 would cover all the equipment the City has. J. Rott clarified that the $35,000 is primarily for a software upgrade and updates. The City has another contract with United Systems for approximately $600,000 per year, which covers the purchase of the actual reading equipment, the ERTs. This $35,000 expenditure is separate and is solely for the software.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Chad Tuneberg, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

B. Approval of the application and acceptance of a Community Services Block Grant (CSBG) from Illinois Department of Commerce and Economic Opportunity in the amount of $1,090,062.00. The grant does not require a cost match. The grant term is from January 1, 2025 to December 31, 2025. The grant award, if awarded, will provide funds to use for developing and implementing programs to assist low income Illinois residents in working towards family stabilization and self sufficiency in furtherance of this purpose.

Logemann referred to the memorandum and asked for a clearer understanding of what "general family stabilization and self-sufficiency" entails. A. Parham explained that the Community Services Block Grant (CSBG) gives the City the opportunity to decide how a portion of these funds are allocated. The City conducts a community needs assessment to determine specific needs within the community. For example, the CSBG can fund utility assistance when other resources are exhausted, and a small amount can go toward rental assistance. The grant primarily supports families experiencing crises beyond their control, such as fires, medical emergencies, or illnesses. The CSBG allows the City to look historically at what assistance people have needed and to design programs accordingly. It covers a range of emergencies and includes aspects that help stabilize individuals and families moving forward.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

C. Approval of the Award of Bid: City-Wide Weed Abatement (Bid Nos: 524-CD 070 & 724-CD-076) to A&A Lawncare, Annely Garcia Medrano, A.P. Sullivans Landscaping, JJ Paris, Inc., Marisella Rodriguez, all of Rockford, Illinois and HR Landscape Services, of Belvidere, Illinois in the estimated annual amount of $185,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options (annual price adjustments for CPI considered at renewal only). The funding source is the Construction Services Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

D. Approval of the Award of Non-Competitive Contract: Six (6) Flock Safety Condor PTZ Cameras with LTE Service to Flock Group Inc. (Flock Safety), of Atlanta, Georgia in the amount of $94,500.00. The contract duration is a 54 month initial term. The contract includes Flock Safety Professional Services and Electrical Implementation. The funding source is the Project Safe Neighborhood 2022 (PSN22) Grant. 

Prunty asked if the cameras being discussed were moveable. Mayor McNamara explained that the cameras are stationary and will not be moved on a daily basis, but they can be adjusted based on data as needed. Prunty also noted that the proposal mentioned the cameras would be placed in high-crime areas and asked which areas were being considered. Mayor McNamara responded that the specific locations would not be shared on the council floor at this time, but all camera locations are determined based on intel and data accumulated by the police department.

Beach inquired if the $94,500.00 covers 54 months. A. Wilkerson confirmed that the $94,500.00 is for the entire 54-month period. Prunty then asked if this means the City is renting the cameras. A. Wilkerson clarified that the $94,500.00 is for the purchase of the cameras.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Chad Tuneberg, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

E. Approval of the Award of Non-Competitive Contract: Four (4) 2024 Police Vehicles to Anderson Dodge Jeep, of Rockford, Illinois in the amount of $155,000.00. The funding source is the Police - Drug Asset Forfeiture Account.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Franklin C. Beach, Alderman SECONDER: Jonathan Logemann, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

F. Approval of the Award of Bid: Indoor Range Floor (Bid No: 724-PD-078) to Paramount Decorating, of Bartlett, Illinois in the amount of $41,600.00. The funding source is the Police Department Operating Budget.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Chad Tuneberg, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

G. Approval of the Award of Joint Purchasing Agreement: Network Infrastructure Equipment to SmartWAVE Technologies, of Alpharetta, Georgia in the estimated amount of $750,000.00. The contract duration is one (1) year with two (2) possible one-year extension options. The funding source is the Information Technology Fund.

RESULT: APPROVED BY COMMITTEE [UNANIMOUS] Next: 9/9/2024 5:30 PM  MOVER: Jonathan Logemann, Alderman SECONDER: Franklin C. Beach, Alderman AYES: Frost, Beach, Logemann, Tuneberg, Prunty

V. CLOSED SESSION 

A. Motion for Closed Session in order to discuss pending and/or threatened litigation matters. 

Logemann moved to convene into Closed Session in order to discuss pending litigation and labor negotiation matters, seconded by Tuneberg. MOTION PREVAILED with a unanimous voice vote.

The meeting convened into Closed Session at 6:36 PM.

Frost called the meeting back into Open Session at 6:48 PM and the following Alderman were present: Beach, Frost, Logemann, Prunty, Tuneberg. MOTION PREVAILED.

VI. ADJOURNMENT 

The meeting was closed at 6:49 PM

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